2002-05-22
Planning & Construction Committee Minutes
May 22, 2002
A Meeting of the Planning & Construction Committee was held on Wednesday, May 22, 2002 at 7PM at
the Beverly Public Library, 32 Essex Street, Beverly, MA.
Members Present: Ray Bouchard, Robert Griffm, Rod Maxner and Debbie Comeau
Others Present: Peter Seamans, Ron Bouchard, Judy Mulligan, Sam Bird, Michael Harrison
The Meetin~ was called to order at 7:05 PM by the Chairman, Mr. Bouchard
Due to the fact that there was not a quorum present at this meeting, no votes were taken.
Mr. Seamans gave his report to the Commission regarding the status of the School Projects in the City.
Mr. Harrison reports that AMG Construction Co., Inc. was the low bidder on the upcoming Centerville
Elementary School Project. Mello Construction, Inc. was second and GVW, Inc. third.
Flansburgh has done their investigation of AMG Construction Co., Inc. and has found their ratings to be
"Very Good to Excellent". The only problem area reported was in "punchlist" completion. MTC meets
next week regarding the "Renewable Energy Grant" for this school. This project needs to start before July
I st. A Special Meeting may have to be called to make recommendations to the Mayor.
Mr. Bird reports that Flansburgh is working with Peabody Construction to complete the punchlist items at
Hannah and Cove Schools. Peabody Construction has hired a new project manager and is eager to settle up.
They have been slowly knocking off items at Hannah. The value of work left at that school is
approximately $61,000. Mr. Griffm suggested that the remaining items be "bid-by-trade". The
Commission has requested that Flansburgh bid each job left at Hannah according to bidding procedures and
get the school completed. Mr. Seamans will follow-up with Flansburgh on getting the proper procedures in
place to bring closure to this matter. Flansburgh will also follow the same process with Cove School.
Mr. Bouchard is in receipt of a report from RSV Consultants regarding "Peer Review" for Centerville
School.
Mr. Bouchard reported that the boiler contract at the High School has been executed within the last couple
of days. The City will also be working with the gas company to bring a sufficient supply of natural gas to
the high school for the boilers. The boilers are dual-fired.
A contract has been signed for design of the veranda roof area at the Beverly Golf & Tennis Club. A letter
has been submitted for a proposal to bond the entire package of renovations at the Club. The renovations
will be phased.
Mr. Seamans presented drawings for a turnout lane on Putnam Street at the North Beverly School. The cost
for this project is approximately $49,376.00 which will be paid out ofleft over contingency money. Public
Works will oversee the job using their contractors.
Minutes
Page Two
5/22/02
The following invoices were presented for payment:
I. Flansburgh Associates
2. Flansburgh Associates
3. Flansburgh Associates
4. Flansburgh Associates
5. Flansburgh Associates
6. Flansburgh Associates
7. Flansburgh Associates
8. Flansburgh Associates
9. Flansburgh Associates
10. Flansburgh Associates
II. Flansburgh Associates
12. Flansburgh Associates
13. Flansburgh Associates
14. BFS Business Printing
15. BFS Business Printing
16. BFS Business Printing
17. BFS Business Printing
18. BFS Business Printing
19. SMMA
20. Majestic Sales
21. Donham & Sweeney
22. Donham & Sweeney
23. Flansburgh Associates
24. Flansburgh Associates
25. Flansburgh Associates
26. Flansburgh Associates
27. Flansburgh Associates
28. Flansburgh Associates
0023920
0023919
0023886
0023889
0023893
0023894
0023895
0023892
0023891
0023887
0023888
0023890
0023977
242148
242164
242170
242174
242311
0016915
048033
0000020
0000019
0023441
0023323
0023020
0022913
0022780
0022755
$ 8,997.50
4,881.77
3,140.00
165.42
7,890.00
384.15
240.00
635.47
1,785.00
1,718.14
247.43
4,610.70
89,450.00
2,952.60
1,679.20
563.65
7,065.31
21.05
5,440.49
1,475.00
45.03
301.25
123.30
42.33
119.37
1,475.00
440.00
390.00
Mr. Seamans, with the help ofFlansburgh, will put together a list of all Invoices for additional services
(beyond [mish date) at McKeown School. This list is needed for arbitration. He will also gather this
information for Hannah School. This information is to be submitted to the Commission by the next
meeting.
Respectfully submitted,
The meeting was adjourned at 8:07 PM.
~~Jf) Ct CertU CUi
Debra Comeau
Secretary