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2002-04-17 Planning & Construction Committee Minutes April 17, 2002 A Meeting of the Planning & Construction Committee was held on Wednesday, April 17, 2002 at 6PM at the Beverly Public Library, 32 Essex Street, Beverly, MA. Members Present: Maureen Hobin, Vice-Chairperson, Robert Griffin, Cheryl Sydorko, Thad Siemasko and Debbie Comeau Others Present: Peter Seamans, Ron Bouchard, Judy Mulligan, Thomas Scully, Sam Bird, Michael Harrison The Meeting was called to order at 7:05 PM by the Vice-Chairperson, Ms. Hobin. Mr. Seamans gave his report to the Commission regarding the status of the School Projects in the City. Mr. Griffin made a Motion recommending that the City approve the low-bidder, E.S.!. Waterproofmg & Masonry Restoration, Inc. (ESI), as the Contractor for the "Concrete Roof Beam Repair at Hannah School". Contract price for the job is $89,000.00. This Motion was seconded by Ms. Sydorko and approved unanimously. Mr. Seamans will arrange for a final walk through of North Beverly Elementary School on June I, 2002 at 9 a.m. in the morning. The School Committee will also be invited as well as City Council and the Mayor. Mr. Bird submitted an updated "Change Order Log" for North Beverly School. He reported that, to date, there is only $48,000 in changes; $24,000 for the fencing around the play area and $18,000 for the ledge removal. The "ledge removal" amounts are still in dispute. Mr. Harrison reported that he is working on the "Renewable Energy Application" for Centerville School. He has listed three items as proposals for this grant: I. Day Lighting in the seven classrooms 2. Wind Turbine 3. Conditional Plantings He is recommending that the Wind Turbine be considered by the Commission and included as a proprietary item for this school. This is the same Wind Turbine in use at Beverly High School. Mr. Griffin made a Motion that a "Wind Turbine: Bergey BWC Excel-S, 10 kW Turbine" be specified as a proprietary item for the Centerville School. This Motion was seconded by Ms. Sydorko and approved unanimously. Mr. Griffin made a Motion to approve the Minutes of the March 20,2002 Meeting as presented. This Motion was seconded by Ms. Sydorko and approved unanimously. Mr. Bouchard spoke to the Commission regarding the Boilers at the High School. He expressed the School Department's opinion that the City needs to move forward regarding this issue at the High School. Specs need to be drawn up and boilers need to be ordered so that this work can be completed before the start of school in September. Mr. Art Daignault spoke at this Meeting. He stated that he is concerned that the renovations at the Beverly Golf & Tem1is will not include upgrading handicap accessibility to the public at the Club House. Presently, handicapped persons are not able to attend any functions on the second floor. He would like the City to consider including accessibility in their renovations. He stated that the Beverly Golf & Tennis Club is violation of the "American Disabilities Act, Al1icle 3". The Commission stated to him that every consideration will be made to move in this direction and that at this time, there are no formal plans for the renovations drawn up. Minutes April 17, 2002 Page Two Mr. Scully reports that "Filed Sub-Bids" will go out tomorrow for the Beverly Farms Library. "General Bids" are on May 2, 2002. Mr. Griffin addressed Flansburgh regarding Peabody Construction's unwillingness to complete "Punch List Items" at the Hannah and Cove. He asked what steps had been taken thus far and what can be done next. Mr. Bird stated that several "7-Day Letters" have been sent to Peabody Construction and money has been withheld. He suggests that the City consider looking into having the work done by another contractor and back-charging Peabody Construction. The Commission instructed Flansburgh to send Peabody Construction a letter notifying them that they are putting them on "Notice" with their Bonding Company. The Commission also instructed Flansburgh to prioritize the Punch List for each school, group the items for completion and solicit prices for completion of the work according to procurement regulations. This information is to be provided at the next meeting. The following Invoices were presented for payment: I. Flansburgh Associates 2. Flansburgh Associates 3. Flansburgh Associates 4. Flansburgh Associates 5. Flansburgh Associates 6. Flansburgh Associates 7. Flansburgh Associates 8. Flansburgh Associates 9. Perma-Bound 10. Yee Consulting Group II. Sportmaster 12. Majestic Sales 13. Flansburgh Associates 14. Flansburgh Associates 0023758 0023759 0023756 0023754 0023753 0023690 0023817 0023816 527905-3 8305AD 9700 048033 0022755 62001 $ 5,309.33 9,834.33 480.49 4,680.00 145.97 7,025.00 7,025.00 5,764.85 27.29 803.51 987.00* 13,388.00** 390.00 400.00 *Hold out $1696.00 until job at Hannah School has been satisfactorily completed. **Hold out $475.00 "re-measure" charges until satisfactorily defined. Mr. Griffin made a Motion to approve the invoices as presented which was seconded by Mr. Siemasko. The Motion was carried unanimously. Ms. Sydorko made a Motion to adjourn the meeting at 8:07 PM which was seconded by Mr. Griffin. The Motion was carried unanimously. Respectfully submitted, ~JJ1Q (1^vJ aM Debra Comeau Secretary