Loading...
2006-01-25 BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street Beverly, Massachusetts 01915 Meeting of January 2006 Commission Members Martin J. Lawler III, Chairman Gary M. Lambert, Vice-Chairman Richard W. Barger Jeffrey B. Klein Diane Presutti, Recording Secretary Present: Dick Barger, Jeffrey Klein, Martin Lawler, Gary Lambert Absent: Guests: John Dunn, Doug Johnson, Ray Bouchard, Tom Smith, Chuck Crowley, Call To Order: Mr. Lawler called the meeting to order at 7 p.m. Election of Officers: Mr. Lawler stated that due to the shortage of Commission members, the election of new officers would be delayed. Mr. Dunn stated that other Commissions are running short on members but he is optimistic that new members will be in review shortly. Minutes of Previous Meeting: The Board members stated they did not receive the November or December minutes. Mr. Lawler stated that he would notify the secretary to e-mail them for approval at the February meeting. Facilities: Historical Commission Update: Mr. Bouchard stated that the Feasible Study has been completed and distributed copies to the members. The Budget was broken down into immediate repairs and capital improvements. A separate firm did the cost estimates. The preliminary estimate of repairs will be in the range of $475,000. The capital improvements to the building are estimated at $375,000. The handicap ramp repairs are estimated at $71,000. The total estimate of $3,921,000. This estimate does not include any administrative costs, financing, insurance, and other essentials for construction. These are just estimates and the city faces a 25% contingency. 1 Mr. Lambert asked if these estimates are according to the Gale Report recommendations. Mr. Bouchard responded yes. Mr. Klein asked if there were any repairs that would be top priority or stand out to Mr. Bouchard. Mr. Bouchard responded by stating that the exterior of the building needs immediate repairs before they get worse than they already are. He also stated that the report didn’t state there were any safety issues needing immediate concern, only that some repairs need to be done to bring the building up to code. Mr. Lawler asked Mr. Bouchard how the Commission should proceed from this point. Mr. Bouchard stated that the next step would be to ask Mr. Dunn, Finance Director, to ask the Mayor for an appropriation to start the repairs. Mr. Barger suggested that the Johnson Group reviews the report and provides their opinion to the Commission. Mr. Lawler asked Mr. Bouchard to stated the immediate concerns from the report. A. Rebuilding exterior stone work at the foundation level B. Remove and replace portions of the Veranda Deck C. Remove and replace steel and concrete portions of the foundation D. Remove and replace Veranda roof. E. Repaint entire stucco exterior F. Repair and replace exterior wood trim G. Repair existing wood windows, cannot replace with vinyl H. Repair and/or replace gas line outside electric closet I. Repair or replace circulation pumps and exhaust ducts Mr. Bouchard also stated that the Historical Commission reserves the right to review all plans prior to submitting them for any bids. Mr. Dunn stated that appropriating funds from the Mayor would begin with the Mayor putting together an appropriation request to the Council to vote for a loan. The Council will review through a number of sessions and a Public Hearing; they would ask questions about how the loan would be repaid. He suggested to the Commission to decide which repairs to do first, the building or the course, but discouraged them from jumping into the whole $4,000,000 repair package at once. Mr. Lambert suggested that the Commission compose a phase plan so the City Council can see the whole picture spread out over a period of time. Also, to be included, how these repairs are going to increase the revenue generated from the Club. He also stated using the building as a restaurant, leasing the rooms out more often to increase the revenue. Mr. Lambert also stated that the crunch right now is on the high school and then their focus will be on the middle school. This building is not on the priority list where the city is concerned. Mr. Lawler stated that their concern has to be identified as preserving the building. 2 Mr. Dunn stated that implementing a plan that would include priorities concerning the building as well as the course would be more efficient rather than the building alone to present to the City Council. He also suggested to take a few months to compose this, as the City Council has a full plate regarding the High School at this point in time. Mr. Klein suggested that due to the concerns the city is facing now, their report and approach to the City Council is important and feels that the architect report should be brought into it. Mr. Lambert motioned to review the report and discuss at the next meeting and not to present to the Council until they review all aspects and compose an approach. This would include the Gale Report improvements for the course. Mr. Klein seconded the motion. Motion carried 4-0. Mr. Lawler asked Mr. Barger to touch base the architect with the Commissions request. Management Contract: Mr. Lawler asked the Board if there was any discussion regarding the Management Contract. Also, in conjunction with the Wait List, which has been implemented and is beginning to fill up. Mr. Johnson stated that the people who requested a leave last year were told that it was up to them to contact management if they wish to return next year. He suggested to the Commission to advertise for people to sign up. He also stated that if the course is opened to the public they should receive a large response. Tom Smith stated that this is his seventh year with Johnson Golf and feels the management and the Commission is moving in a positive direction. Monthly Finance Report Mr. Lawler stated that after the month’s bills were paid there was $26,000 left in the operating budget. The bills submitted but not paid is approximately $3000. The Veranda account has been depleted through the work from Ray Bouchard. Mr. Klein motioned to accept the finance report, seconded by Mr. Barger. Motion carried 4-0. Policy & Grievance : Mr. Klein asked when a Policy & Grievance Subcommittee would be formed. The Commission stated due to lack of members on the Commission they are holding off on forming a committee. 3 Mr. Lambert stated that there is a new Rules & Regs. List in the process of being established but was put on hold. Mr. Lawler asked that he bring the list to the next meeting for review and possible to be adopted. Old Business: Scoreboard: Mr. Dunn has requested specifics from the scoreboard man so he may put out a request for bids. Such specifics include type of construction, materials use, dimension and footing requirements. The specifications must be general enough to allow for multiple bidders. ool Closing/Tennis Courts: PMr. Lawler stated that the pool will be filled in soon and possible extending the tennis courts. He also suggested moving the tennis building. Mr. Lambert suggested looking into those improvements as well as the others. The clay needs to be 8” deep. Mr. Dunn stated that the pool demolition is on the agenda of the contractor, although it is not top priority. The line of bushes near the pool will stay in tact. Also, there is irrigation in that area that needs to be staked out prior to the demolition. New Business: Mr. Klein showed interest in a web page for the course. Mr. Dunn commented that there is a link from the City’s page but that both require some work as well as a commitment to regular review and update. Mr. Lambert motioned to adjourn seconded by Mr. Klein. Motion carried 4-0. Meeting adjourned approximately 8:30 p.m. 4