2005-08-10
BEVERLY GOLF & TENNIS COMMISSION
134 McKay Street
Beverly, Massachusetts 01915
Minutes of August 10, 2005
Commission Members
Martin J. Lawler III, Chairman
Gary M. Lambert, Vice-Chairman
Richard W. Barger
Jeffrey B. Klein
Diane Presutti, Recording Secretary
Present:
Martin Lawler, Gary Lambert, Jeffrey Klein
Absent:
Richard Barber
Other:
John Dunn
Mr. Lawler called the meeting to order at 7:05 p.m.
He indicated who was present and introduced Mr. Klein to the Commission.
Mr. William Terry arrived and resigned for personal reasons. Mr. Lawler and the
Commission accepted his resignation and asked Mr. Terry to send the Commission a letter
stating the same.
Mr. Lawler stated that Mr. Pierce has been absent for more than three consecutive
meetings, therefore his seat is vacant. He asked Ms. Presutti to compose a letter to Mr.
Pierce thanking him for his service.
Minutes of July 13, 2005
Mr. Lambert motioned to accept the minutes of July 13, 2005, seconded by Mr. Klein.
Motion carried 3-0.
Facilities
Management Questions: Prior meeting questions
Mr. Lawler recapped the questions from the last meeting; condition of the greens,
tournaments on Thursdays when the previous Monday is a Holiday and the club house not
unlocked on Wednesday mornings.
Mr. Lambert stated that the contract specifically states when tournaments can be held and
that Mr. Johnson may have made an oversight but it is in violation of the contract.
Mr. Lawler asked Mr. Dunn to ask Mr. Johnson for a list of scheduled tournaments for the
Commission. He also indicated that the Commission would like to be informed of any
new tournaments or activities scheduled.
Mr. Dunn assured the Commission that all of the above would be resolved prior to the
next meeting in September.
Monthly Finance Report
Mr. Lawler distributed the finance report and explained the new fiscal year started with
$78,000, bills authorized for payment $4,381 leaving a balance of $73,619.
Mr. Dunn explained the various accounts in the budget and the various projects that exist
and proposed for the future. He discussed with the Commission members debt payments
for the veranda project, capital project budgets, operating expenses and enterprise fund.
See attached Finance Report.
Status Course Improvements
Mr. Lawler asked Mr. Dunn to have the City follow up on a letter for continued work on
the pump house. He also suggested that they continue with small projects such as
drainage, tree pruning and removal and initial repairs. The larger projects will be included
in the master plan established by the course architect. The Commission agreed the
drainage can start in late fall before the ground freezes.
Old Business
Wait List Reinstatement
Mr. Dunn and Mr. Lambert distributed a proposed wait list rules and regs sheet. Mr.
Lawler showed concern regarding the gift certificate involved in the $200 wait list fee and
the sentence which describes the monies distributed between the City and Johnson Golf.
Mr. Lambert agrees to remove the sentence in question. He also indicated that Mr.
Johnson needs to review this proposal for approval.
Mr. Lawler motioned to move forward with the proposal contingent upon removal of the
sentence describing monies exchanged between the city and Johnson Golf Mngt. and a
separate proposal for Mr. Johnson to approve. See attached draft.
New Business
Letter from Mass. Historical Commission
Mr. Dunn distributed a letter he received from the Mass. Historical Commission regarding
information he forwarded to them from Gale Associates. The letter listed alternatives to
be in compliance with Massachusetts General Law Chapter 184, ss 31-33. He also
indicated that he forward a copy of the letter to Mr. Bouchard.
Mr. Dunn also stated that a sign needs to be posted stating the course was purchased with
the help of federal grant money. The reason for this is to assure future grant money. He
suggested painting a sign and posting in on the pro shop and then they will be in
compliance for the grant money.
Policy and Grievance
Mr. Lambert agreed to forward to Mr. Klein a copy of the draft he and Mr. Margolis had
created.
Mr. Lambert motioned to adjourn seconded by Mr. Klein. Motion carried 3-0. Meeting
adjourned at 8:15 p.m.