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2005-06-15 BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street Beverly, Massachusetts 01915 Minutes of June 15, 2005 Commission Members Martin J. Lawler III, Chairman Gary M. Lambert, Vice-Chairman Richard W. Barger Michael Pierce William F. Terry Diane Presutti, Recording Secretary Present: Martin Lawler, Richard Barger, Gary Lambert, William Terry Absent: Michael Pierce Guests: None Call to Order: Mr. Lawler called the meeting to order at 7:00 p.m. Save The Pool Advocate Update Mr. & Mrs. Ploszay indicated that their finances have not increased since the last meeting but are continuing their fund raising efforts. They asked the Commission for more time and explained that Mary Grant is currently working on finding money for their cause. They also indicated that meetings with Mr. Dunn and Mayor Scanlon have not been successful. The Commission complimented them on their hard effort in trying to save the pool but strongly felt that another extension to their effort was not feasible at this time. Mr. Lambert motioned that the Commission enforce the initial vote to close the pool go forward and that the Commission move on with issues of more importance. The motion was seconded by Mr. Terry. Motion carried 4-0. Facilities Management Contract No Discussion at this time. Monthly Finance Report Mr. Lawler stated that there was $38,000 of expenses to contractors and $23,000 of authorized bills not yet paid leaving $7,700. He indicated that the budget would be zero by the end of the month, and then a new budget with next years money will be available. He also indicated that the Veranda account is spending down by Mr. Bouchard; the current balance is $12,600. Golf Course Architect Mr. Barger stated that Mr. Brian Silva will be present on June 21 at 8 a.m. and asked that Mr. Lawler and Mr. Lambert be available for his review. Mr. Silva will spend 2 to 3 hours touring the course with suggestions and a quote. Mr. Barger also stated that this would be a starting point, depending on his price, whether they ask for other bids. He also indicated that he would invite Joe Eckstrom of Johnson Golf Mngt. and John Dunn. Policy & Grievance Commission Rules & Regulations Mr. Lambert indicated that all the new rules for the Commission have been forwarded to all but recommends that they discontinue any discussion or vote until a quorum is present. Old Business Wait List Reinstatement Mr. Lawler indicated that a suggested date of July 15 be used to start a new wait list. There was also various discussions regarding wait list fee and what would be included. Mr. Lambert will also seek clarification on leave of absence policy vs. waiting list and feels the Commission should be part of these current and future discussions. Mr. Barger motioned to adjourn, seconded by Mr. Lambert. Motion carried 4-0.