Loading...
2005-02-22 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: Tuesday, February 22, 2005 7:00 P.M. Place: Beverly Public Library Board members present: Kathleen McMahon, Neil Olson, Joanne Panunzio, Helga Senko, and John Young Board members absent: Lindsay Diehl, Todd Balf, Kevin O’Reilly Others present: Thomas Scully, Anna Langstaff, Alyse Gause Recorder: Anna Langstaff John Young presided. Neil Olson made the motion, seconded by Joanne Panunzio, to accept the minutes of January 25, 2005 as read. Motion passed. Election of Officers Neil Olson made the motion, seconded by John Young, to nominate Lindsay Diehl as secretary. There were no other nominations. Motion passed. Neil Olson made the motion, seconded by Helga Senko, to nominate John Young as Chair. There were no other nominations. Motion passed. John Young made the following committee assignments: Administration: Todd Balf (Chair), Helga Senko, Joanne Panunzio, Kevin O’Reilly, Alyse Gause Finance: Kathleen McMahon (Chair), Kevin O’Reilly, Neil Olson, Lindsay Diehl, Alyse Gause Personnel: Joanne Panunzio (Chair), Lindsay Diehl, Neil Olson, Todd Balf, Helga Senko Long Range Planning: Lindsay Diehl (Chair), Todd Balf, Alyse Gause, Kathleen McMahon, Neil Olson, Kevin O’Reilly, Joanne Panunzio, Helga Senko, John Young Public Presentation None Committee Reports Personnel: Director evaluations will be mailed out soon. Administration: No report. Finance: No report. Long Range Planning: No report. Report of the Library Director 1) Director’s report (on file with these minutes) was distributed and discussed. 2) FY2006 Budget: Tom Scully reviewed proposed FY2006 budget. Things to note: 53 week paycheck period in FY2006, funding for full-time reference librarian, funding for Sunday hours. Once the library receives the $100,000 supplemental budget, additional money for heating and ventilation system repair and computer hardware will be funded out of the current fiscal year. Communications 1) Legislative Breakfast: Friday, March 4, 2005 8am-9am Reading Public Library. Unfinished Business 1) Kay Fanning, longtime library trustee, passed away in February. New Business 1) Alyse Gause: John Young welcomed new library trustee, Alyse Gause. 2) Photograph of Kay Fanning: Neil Olson asked whether a photograph of Kay Fanning could be put up on the wall in the Fogg Room. The next regular meeting of the Board will be Tuesday, March 22, 2005 at 7:00 P.M. at the Main Library. Finance Committee will meet Tuesday, March 8 at 9:00 A.M. at the Main Library. There being no further business, the meeting was adjourned at 8:10 P.M. LIBRARY DIRECTOR’S REPORT February 22, 2005 Library Certification - All of the communities that have chosen not to loan materials to Beverly residents have commenced denying borrowing privileges, except for Danvers which will begin March 1. This is a new experience for everyone involved, so there have been some glitches and confusion, but this will get sorted out. We have $42,000 in money pledged to help with the $100,000 supplemental budget for this year. Our goal is to raise $50,000. Beverly Farms Branch Library - The wooden shelving for the Children’s Room and behind the Circulation Desk is being installed. We expect most of the remaining furniture within the next 2 weeks. The Reading Room chandeliers are due back in March. As soon as the Friends of the Library receive the bequest from the estate of Louisa Conrad, and the construction season begins, we will construct the sidewalk out to Hale Street, restore the gate, install the outside lighting and begin the landscaping. Circulation - Circulation has increased in the month of January approximately 30% over last January. We have begun loaning music CDs and movie DVDs. Circulation has been heavy with almost 1000 items loaned in the first 4 weeks. We have almost 300 DVDs and there has rarely been more than a half dozen in at any given time. Budget - I have had to make nearly a dozen transfers of funds from one line item to another in the budget to meet unexpected expenses. Currently, the Part Time Staff account will run out of funds the first week in June. I hope that the $100,000 supplemental budget will restore this money. Staff - We have hired a new part time reference librarian, Ewa Jankowska, to replace the hours worked by Dean Baumeister, who left in December. Ewa has a Masters Degree in Library Science and currently works at the Saugus Public Library. We formerly had 5 part time reference librarians, we now have 2. Jocelyn Tavares, the Assistant Adult Services Librarian is expecting in June and will be going out on maternity leave at that time. Among other duties, Jocelyn runs our Monday Morning lecture series and does all of our publication relations work. Security Issues - We are again experiencing some problems with library patrons. Anna and I have been discussing these people with the police. One of the patrons was arrested by the police in library last week on outstanding warrants.