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2005-04-14 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: Thursday, April 14, 2005 7:00 P.M. Place: Beverly Public Library Board members present: Lindsay Diehl, Alyse Gause, Kathleen McMahon, Neil Olson, Kevin O’Reilly, Joanne Panunzio, Helga Senko, and John Young Board members absent: Todd Balf Others present: Thomas Scully, Anna Langstaff, members of the public Recorder: Anna Langstaff John Young presided. Public Presentation th In honor of the 150 anniversary of the Beverly Public Library, Tom Scully gave a slide lecture presentation on the history of the Beverly Public Library. Minutes Lindsay Diehl made the motion, seconded by Alyse Gause, to accept the minutes of the Finance Committee of March 9, 2005 as read. Motion passed. Lindsay Diehl made the motion, seconded by Kathleen McMahon, to accept the minutes of the Finance Committee of March 22, 2005 as read. Lindsay Diehl made the motion, seconded by Kevin O’Reilly,to accept the minutes of the regular meeting of March 22, 2005 as read. Motion passed. Committee Reports Personnel: Joanne Panunzio thanked everyone for submitting their director evaluations. Administration: No report. Finance: Kathleen McMahon reminded trustees that the City Council will be voting on the $100,000 appropriation on Tuesday, April 19. Long Range Planning: No report. Report of the Library Director 1) Farms Library: More furniture is expected to arrive. Most book shelves are installed. 2) Budget: FY2005 budget was reviewed. Most accounts are on target. The following accounts are overspent: overtime, repair, heating fuel. By June 1 there will be no money left in the part-time salary account. Some of the $100,000 will be transferred into these overspent and/or under funded accounts. Balance will be used to replace computers, for books, and for building repairs. 3) State Library Budget: Tom Scully reviewed the proposed FY2006 state library budget. 4) Emergency Closing Policy: Tom Scully distributed copies of a proposed emergency closing policy. Lindsay Diehl made the motion, seconded by Helga Senko, to: Approve the Emergency Closing Policy as presented by the Library Director. Motion passed. 5) Certification: According to Rep. Mary Grant there may be an outside section attached to the FY2006 state budget that would allow the Beverly Public Library to get its certification back in August instead of November. Communications 1) Nancy Phillips letter: Letter received from Nancy Phillips asking the Trustees to review the library’s study room policy. There was a discussion of the study room policy. Tom Scully will amend the meeting room policy to include the study room policy. Unfinished Business 1) Sunshine Fund: Money collected for sunshine fund. 2) Painting for Ed Brindle: Need to th deliver painting to Ed Brindle. 3) 150 Anniversary: Still need a keynote speaker for dedication ceremony. Possible names: James Carroll, William Fowler. Lindsay Diehl discussed other th planned events for the 150 anniversary. New Business 1) Book Sale: Spring book sale begins Saturday, April 30. The next regular meeting of the Board will be Tuesday, May 24, 2005 at 7:00 P.M. at the Main Library. There being no further business, the meeting was adjourned at 9:25 P.M.