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2005-05-24 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: Tuesday, May 24, 2005 7:00 P.M. Place: Beverly Public Library Board members present: Todd Balf, Lindsay Diehl, Alyse Gause, Kathleen McMahon, Neil Olson, Kevin O’Reilly, Joanne Panunzio, Helga Senko, and John Young Board members absent: Others present: Anna Langstaff Recorder: Anna Langstaff John Young presided. Public Presentation None Minutes Neil Olson made the motion, seconded by Alyse Gause, to accept the minutes of the regular meeting of April 14, 2005 as read. Motion passed. Neil Olson made the motion, seconded by Joanne Panunzio, to accept the minutes of the special meeting of April 27, 2005 as read. Motion passed. Committee Reports Personnel: Joanne Panunzio reported on the results of Tom Scully’s evaluation. Administration: No report. Finance: No report. Long Range Planning: No report. Report of the Acting Library Director 1) Union Contract: Library employees will vote on union contract on Wednesday, May 25. 2) Budget: The City Council approved the Mayor’s request to transfer $100,000 into the library budget. Anna Langstaff reviewed the revised FY2005 budget. Anna Langstaff has met with the Mayor and the City’s finance director to review the proposed FY2006 budget. The City Council’s Finance and Property Committee will review the Library’s budget on Thursday, June 16 at 7:00 P.M. 3) Sunday openings: Sunday openings will resume in September. 4) Study Room Rules: Anna Langstaff distributed copies of the revised meeting rooms policy that includes a section for the study room rules. Neil Olson made the motion, seconded by Kevin O’Reilly, to: add the full statement of conditions of use of meeting rooms for public access. Motion passed. 5) July 2, 2005: The Library will be closed Saturday, July 2. Communications 1) Mary Ryan: Letter received from Mary Ryan announcing her resignation effective July 29, 2005. She will be moving to Indiana. Unfinished Business 1) Tom Scully: Tom Scully submitted his retirement effective May 13, 2005. New Business 1) Charter Restrictions: Charter allows for only one 45-day term as acting/temporaryemployee. The trustees need to ask the City Solicitor if the trustees are bound by this restriction. Depending on the answer, the trustees may need to formulate a policy to address this issue. 2) Hiring Process: John Young spoke with the Mayor. The Mayor recognizes the authority of the Board of Library Trustees to choose the next Library Director. 3) New Board Member: John Young recommended John Kelley as a new Library Trustee. 4) Library Trustee Chair: Lindsay Diehl nominated Todd Balf as Chair. Todd Balf declined. Lindsay Diehl made the motion, seconded by Joannne Panunzio, to: nominate as interim Chair of the Board, Kevin O’Reilly, with the option for staying on for the Fall if it so suits him; if not, Chairmanship passes to Todd Balf in the Fall. Motion passed. 5) Search Committee: Joanne Panunzio and Neil Olson will co-chair the search committee. Helga Senko will serve on the committee. John Kelley will be asked to serve on the committee. A member of the Friends board will also be asked. The Board thanked John Young for all his work as Library Trustee and Chair. The next regular meeting of the Board will be Tuesday, June 21, 2005 at 7:00 P.M. at the Farms Branch Library. There being no further business, the meeting was adjourned at 9:05 P.M.