2005-02-09 (2)
BEVERLY GOLF & TENNIS COMMISSION
134 McKay Street
BEVERLY, MASSACHUSETTS 01915
Minutes of February 9, 2005 (revised)
Commission Members
Martin J. Lawler III, Chairman
Gary M. Lambert, Vice-Chairman
Richard W. Barger
Marianne M. Doane
Elliott C. Margolis
Joyce A. McMahon
Michael Pierce
William F. Terry
Diane Presutti, Recording Secretary
Present: Present:
Michael Pierce, Martin Lawler, Elliott Margolis; Richard Barger;
Joyce McMahon, Gary Lambert, Bill Terry
Absent:
Marianne Doane
Guests:
John Dunn & Roy Gelineau
Call to Order:
Mr. Pierce called the meeting to order at 7:05 pm
Minutes of January 12, 2005:
Mr. Pierce asked for a motion to accept the minutes of January 12, 2005. Mr. Lambert
motions to accept the minutes, seconded by Mr. Lawler. Motion carried 6-0.
Election of Officers:
Mr. Pierce asked the Commission for any nominations for Chairman and Mr. Bulger
nominated Mr. Lawler for Chairman of the Commission, Mr. Lambert seconded. Motion carried
6-0.
Mr. Pierce asked if there were any other nominations for Chairman and proceeded to
close nominations for Chairman.
Mr. Pierce asked for nominations for Vice-Chairman. Mr. Lawler nominated Gary
Lambert for Vice-Chairman, seconded by Mr. Bulger. Motion carried 6-0.
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Mr. Pierce asked if there were any other nominations for Vice-Chairman and proceeded
to close nominations for Vice-Chairman.
Mr. Pierce then turned the meeting over to Mr. Lawler who proceeded with the agenda
for the evening.
Gale Report Implementation Update:
Mr. Lawler stated that approximately two months ago he walked the course with the Gale
representatives and he has not yet received an updated report. He stated that the reps will give a
preliminary report before reporting on the barn and the clubhouse.
Facilities:
Management Contract:
Mr. Lawler introduced Mr. Dunn and Mr. Gelineau to speak regarding the Commission’s
role concerning the new contract.
Mr. Margolis asked Mr. Gelineau what role the Commission now has and indicated that
the Commission has very little to say now. He continued to state that the Commission used to
set rates and they no longer do; therefore, what is the role of the Commission now.
Mr. Gelineau proceeded to explain Chapter 30B regarding Mayor Scanlon as Chief
Procurement Officer. The City Charter overrides city ordinances and the is constantly working
toward both agreeing. He also stated that the Mayor can override city ordinance. He requested
that the Commission provide a request for opinion to his office and he will provide it to them in
writing.
Mr. Pierce stated that the law also states that city ordinances can not be changed without
City Council approval and also stated his disapproval with the direction this is going. He urged
the Commission to exercise their responsibility.
Mr. Dunn stated that the building is still an asset to the city. According to the Gale
Report the course has deficiencies and the Commission should hire an architect to provide a
estimate on the repairs that are needed. Also, they can supervise the pool situation, function
facilities or just golf course, drainage, budget, etc. Mr. Dunn stated that the Commission still has
a considerable amount of responsibility.
Mr. Lawler stated that all statements have been noted and suggested to move along. He
also mentioned that the Commission will compose a letter to send out to architects to get that
moving along.
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Monthly Finance Report:
Mr. Lawler stated that the total upkeep of the building was $2700 leaving operating
budget $53,000 for the rest of the fiscal year. He also stated the Ray Bouchard is spending some
money on the removal of the asbestos found in the main building that will come from the
Veranda account. The Gale Report money will come from that account also. There are $2000
worth of authorized bills yet to be paid which brings the balance to $51,000 which leaves them
well within budget.
Mr. Pierce motioned to accept Finance Report, seconded by Ms. McMahon. Motion
carried 6-0.
Policy & Grievance:
Mr. Lawler asked the Commission to submit any questions or concerns from the new
contract to Mr. Pierce who will then compose a letter to Mr. Dunn. Mr. Dunn stated that he will
then address their concerns with Mr. Johnson for clarification.
Mr. Gelineau also stated that be specific on their likes and dislikes and provide
recommendations they would like to implement.
Old Business:
None at this time.
New Business:
Mr. Lambert stated that last month a group of people requested a leave of absence from
their membership and asked if there was an update received. He stated that this group of
members are still in limbo and have not received letters on whether their request had been
granted. Mr. Lambert also stated that Mr. Johnson cannot take on new members from the
waiting list until these members have been notified.
Mr. Lambert addressed Mr. Gelineau regarding the waiting list policy. He asked if the
Commission can create a new waiting list policy. Mr. Gelineau responded that the Commission
can write up a contract of such and where the fees are disbursed for all parties to sign.
Mr. Lawler stated that when the Commission has their list of concerns established then a
meeting with them and Mr. Johnson and the City will be set.
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Adjourn:
Mr. Lawler motioned to adjourn, seconded by Mr. Barger. Motion carried 6-0.
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