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2005-01-12 Minutes of Monthly Meeting January 12, 2005 Present: , Michael PierceElliott Margolis, William Terry, Gary Lambert, Marianne Doane, Richard Barger, Joyce McMahon, Martin Lawler Others Present: John Dunn, Tom Scully, Bill Coughlin, Peter Ploszay Call to Order: Mr. Pierce called the meeting to order at 7 p.m . Minutes of November 10 & December 9, 2004: After the correction of Ms. McMahon’s name, the minutes of the above meetings were accepted unanimously. Old Business Mr. Pierce states that he will conduct first to allow Mr. Ploszay to address the Commission regarding the swimming pool. Old Business: Mr. Peter Ploszay states that he has formed a committee regarding fund raising for the pool and they have met a few times. The committee has two events planned, one would be a Polar Plunge on 2/27/05 to be held at Lynch Park. The second event would be at the ICC on 3/26/05 with silent auction. He said that there are also plans to meet with Mr. Scanlon and Mr. Guanci regarding available city funds. Mr. Ploszay handed a print out of projected operating expenses, possible membership increases, decrease in lifeguards and costs, showing a profit in the operation of the pool. He also indicated that Mr. Doig from the Recreational Department created these estimates with him and they did take into consideration the increased costs from the previous years. Commission members raised multiple questions regarding if the Rec. Dept. will be operating the pool, reduction of lifeguard manpower, handicap access, what estimated repairs would cost to open the pool for this season. They also indicated that sending letters to members and merchants would also raise money. Mr. Dunn indicated that the Commission must take into consideration the cost of insurance for the pool. 1 Ms. Doane moved to allow the Pool Fund Raising Committee until April 13, 2005, to raise their funds and address the Commission at that meeting. Mr. Lawler seconded the motion. Motion carried 8-0. Gale Report Implementation Update: Mr. Lawler said that he walked the grounds with the Gale representatives and that Gale would present their report to the committee when complete. Mr. Pierce indicated that asbestos was found inside the main building, estimated cost for removal $500. Facilities: Management Contract: Mr. Pierce stated that there is nothing at this time to be discussed by the Commission. Monthly Finance Report: Mr. Lawler presented his budget report for December and it was accepted. He also indicated that a lot of the reimbursements were to Mr. Johnson and asked Mr. Dunn if the Commission can start paying vendors directly. Mr. Dunn reviewed the procedure of bidding they use for other city buildings and stated that he can add the BGT to that list for their vendors already established. Policy and Grievance: Mr. Pierce stated that the Commission has not received Exhibit H of the new contract and he was not sure if there are any new policies forthcoming. He asked the commission to put a hold on any discussion until new officers were elected in February. The Commission agrees. New Business: Mr. Pierce said that he has received two additional letters asking for a leave of absence from the BGT for the 2005 season. He also indicated that there are multiple requests and that Mr. Johnson may take names off the waiting list to fill their vacancies. Mr. Dunn indicated that he would be meeting with Mr. Johnson on Friday, January 14, and stated that he would address this topic with Mr. Johnson. He also invited Mr. Pierce to attend the meeting to discuss other concerns the Commission has regarding the Rules and Regulations. Mr. Pierce asked the members to attend a special meeting on Thursday, January 20, 2005, to discuss the outcome of the meeting with Mr. Dunn and review the proposed rules and regulations. Ms. McMahon moved to submit requests for leave of absences to Mr. Johnson, seconded by Mr. Lawler and carried 8-0. 2 Mr. Margolis indicated that his term expires at the end of January along with two other members. Ms. McMahon indicated that current Commission members would participate until a new member qualifies and is appointed by the Mayor. She also suggested that Mr. Gelineau be invited to the special meeting on January 20 to discuss the diminished responsibilities of the Commission. Mr. Lawler moved to adjourn, seconded by Ms. Doane and passed 8-0. Meeting adjourned at 8:25 p.m. 3