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2005-05-18 BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street BEVERLY, MASSACHUSETTS 01915 Minutes of May 18, 2005 Commission Members Martin J. Lawler III, Chairman Gary M. Lambert, Vice-Chairman Richard W. Barger Elliott C. Margolis William Terry Diane Presutti, Recording Secretary Present: Martin Lawler, Elliott Margolis; Richard Barger; Gary Lambert Absent: William Terry Guests: John Dunn, Arthur Daneault, Maureen Troubetaris, Don Martin Call to Order: Mr. Lawler called the meeting to order at 7:00 pm. He reads a letter from Beatrice Mendez, Ward Three Civic Assoc. President. The letter indicated her concern regarding the Commission making a hasty decision closing the pool. The letter also asked the Commission to give the “Save The Pool” committee more time to raise the money needed to repair and open the pool. See letter attached. Mr. Margolis addressed the Commission regarding his reappointment. He stated that he has met with Mayor Scanlon and has been told that he will not be reappointed for another term. He thanked the commission and stated that he enjoyed his 3.5 years of service. Mr. Margolis exited the meeting. Mr. Lawler indicated that with three members there was no longer a quorum to vote on any issues therefore the meeting will be for information only and no voting will take place. Save The Pool: Mr. Lawler stated that Mr. Gelineau, City Solicitor, has responded to their letter regarding the Historical significance of the pool and indicated that the pool has no historical significance and the BG&T Commission has the authority to close the pool. He also reminded the Commission that they do not have a quorum to vote therefore the “Save The Pool” people have until the next meeting for a vote on the pool. Mr. Lambert agrees. Mr. Barger indicated that he hopes the next thirty days will give them the time they need to raise a significant amount of money to save the pool. Facilities: Finance Report: Mr. Lawler stated that there were $30,000 in bills paid out, leaving an ending balance of $39,800. See attached expense report. New Business: Tennis Courts: Mr. Lawler asked Mr. Dunn to let Mr. Mercier run the tennis courts. He indicated that Mr. Mercier is a dedicated person quite capable of doing this. He stated that Mr. Johnson is getting all the revenues from the courts and asked if that can be changed. Mr. Dunn agreed to set up a meeting with Mr. Johnson, Mr. Lawler, Mr. Mercier and himself to discuss this possibility. He assures that they can come to a solution regarding all parties involved. U.S.G.A. Inspection: Mr. Barger addressed the Commission regarding the inspection of the course. He indicated that present were Chuck Crowley, Joe Eckstrom, Phil Klimowicz, John Dunn, James Skorulski, Mr. Johnson and himself. He passed out a list of architects, see attached. He indicated that according to the report the course is in better shape than previous years, there is some work to be done but they are not in a crisis situation. Mr. Barger emphasized that the Commission needs a plan regarding repairs and estimates. He also stated that he would invite a few architects for estimates and one from Willowbend Golf Group to address the Commission on the proper procedure. Policy & Grievance: The Commission agreed to skip this topic this evening. Old Business: Wait List Reinstatement: Mr. Lawler reminded the Commission that there is no quorum this evening therefore no vote can take place. Mr. Dunn indicated that there are 288 permit holders, estimated 30 on leave of absence, and we need to consider what to do when they return from leave. He also stated that there is no wait list. Mr. Lambert agrees that we need a wait list for next year. He also confirmed with Mr. Dunn that the city would maintain the list and a database for current addresses. He also indicated that the Commission is co-marketing the course and would like some revenues for maintaining the list. Mr. Dunn indicated that the ordinance and the charter differ, and the possibility of changing the Commissions quorum from nine members to seven members. Mr. Lawler indicated that Mr. Pierce is resigning from the Commission and is waiting for a letter as such. Adjourn: The Commission agreed to adjourn the meeting at 8:50 p.m.