2004-01-14CITIY OF BEVERLY, MASSACHUSETTS
PUBLIC MEETING MINUTES
Board: Beverly Beautification Committee
Date: January 14, 2004 Time: 3:00 p.m.
Place: Committee Room, City Hall, 191 Cabot Street
Board Members Present: Rod Shropshire, Ellen Todd
Board Members Absent: Rosalie Kerr, Jo Lennox, Alice Lombardi, Nancy
Ormiston, Lisa McFadden, Susan Mueller, Elda Turner
Others Present: Mayor William Scanlon, Planning Director, Tina Cassidy
1. Call to Order Rod Shropshire
Vice Chairman, Rod Shropshire called the meeting to order and welcomed participants to
the first meeting of 2004. The mission of the committee and its activities and
accomplishments during its first year, 2003, were reviewed. Board members present
introduced themselves and discussed their roles and areas of particular interest.
Activities in 2003 included the refurbishing of Council Chambers, Committee room and
hallways; new landscaping and window boxes outside city hall; requesting removal of
diseased trees outside city hall; organizing a public 'Clean-up' day for council chambers;
taking a photographic inventory of all city traffic islands and their current sponsorship
and condition.
.
With the approval of the Mayor, it was agreed that the committee would continue its
activities for the coming year. Planning Director, Tina Cassidy indicated her willingness
to provide advice and assistance to the committee as needed. Current members will be
polled as to their interest in remaining on the committee and new members will be sought
to fill openings.
2. Request for Election of Officers 2004.
The nomination of Officers for 2004 was discussed. It was agreed that the positions of
Chairman, Vice Chairman, Secretary and Treasurer needed to be filled. Shropshire and
Todd indicated their willingness to serve again as officers. Election of officers will be
held at the next meeting on February 11, 2004.
3. Collecting all Files and Data from 2003
All files and data from the committee's activities in 2003 will be collected and reviewed.
Todd noted that the minutes of all past meetings are available on the city's web site.
Cassidy will check on the status of the donations received for the refurbishing of Council
Chambers. A city account will be set up for these funds and a treasurer will be appointed
by the Mayor to manage the account.
Todd and Shropshire provided updates on the improvements to City Hall.
Unfinished projects include:
a) Window treatments for Council Chambers.
The window treatments have been ordered from Calico Corners and a deposit of $500
paid. The expected date of completion is mid-March. Donations toward the cost have
been sought. Businesses or individuals sponsor a window in the amount of $150. Casa de
Moda, Campbell Funeral Home and Super Sub Shop have each sponsored a window.
Additional sponsors are needed to complete the project.
b) The restoration of Washington's portrait. It is currently being cleaned and restored and
funding has been pledged by the family of the donor.
c) Framing and brass plaques for the Councilor photographs has not been completed.
Estimates were obtained but donations to fund the project were not obtained.
4. New Business
The committee discussed new projects to undertake in 2004. The committee will focus on
outside projects this year. Traffic Islands will continue to be a focus and uniform signage
will be established. The committee would like to work in conjunction with the many
other city groups which are active in improvement projects, such as neighborhood
groups, community centers, business groups, youth groups, garden club, historic society,
and other civic organizations.
5. Adjournment
The meeting was adjourned at 4:00 p.m.
The next meeting will take place on Tuesday, February 11, 2004 at 3:00 p.m. in the
committee room at City Hall.
Respectfully submitted,
Ellen Todd
Acting Secretary