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2004-06-14Lynch Park Advisory Committee Meeting Minutes June 2004 Members present: Chairman Rich Benevento, Tom and Nancy Clark, Tom Scully, Bob Richardson, Bob Griffin, Virginia Currier, Ellen Flannery, Michael Gaudette, Bruce Doig, Nick Zarkades and Joan Fairbank. The meeting was held at the newly renovated Beverly Farms Library and Tappe was architect. The committee welcomed new member, Nick Zarkades, whose expertise in marketing, graphic arts and printing fills a desperate committee gap. Web site is www.mbdesign.com Design Consultant Selection First order of business was discussion on Phase 1 of reconstruction on the carriage house. Tom Scully said that Building Commission Chairman, Ray Bouchard, has request that Steve Feige (our Tappe architect) draw up the RFQ for the carriage house roof. The extent of the work on the next phase ranged from the roof, balustrades, and skylights the specs and blueprints to complete that phase, to that and the entire building envelope, the area around the entrance, and projected uses of the facility. A concept is needed for interior use. This would include elevations and floor plans. A Building Program and Feasibility Study need to be developed. In the end it was determined that the initial three elements and the bid documents for construction be included due to financial constraints. The Lynch Trustees have committed $200,000 for that purpose. Rich Benevento and Tom Scully will ask the Purchasing Agent if it is possible to amend the original contract with Tappe to include this work. Bob Griffin said that the preparation of the bid documents would take 6-8 weeks. If this is possible roof construction could take place this fall. Phase 2 The rest of the Carriage House, site design and the work not included in Phase 1 would be included. MA Historical Commission Tom Scully will get the particulars on getting the park on the register and what restrictions would go with this. Deed and usage restrictions as well as material and color selection is involved. Tree Report by Mike Gaudette MA Arborists Association may be willing to do a Tree Transportation Day in which equipment is demonstrated for tree transportation. This usually takes place in late fall or eary spring. He has found 12 trees at the golf course and will pursue that possibility as well as the Presidential Tree Foundation. The Association would return to Lynch Park sometime after 2007 for Arbor Day. Fundraising Nick Zarkades said that a Fundraising Program need to be developed with goals and a timeline. We need a fundraiser to have money for fundraising. The project needs to develop an image. He presented a number of items that he felt were imperative that for committee consideration. Letterhead stationary Business cards for all committee members Attractive brochure design that would be able to be mailed back with a donation included. Direct phone line and number to someplace with an answering machine with mailboxes for members. Boards with information to be set up during Homecoming Week. ( A committee to man the tent with t-shirts and brochures needs to be put in place.) Fundraising Ideas included: T shirts that should be sold during Homecoming Week Development of a Web Site What is happening at Lynch Park A documentary with the history of the park and an update of design plans. This needs to be able to be show on Cable or for other presentations to groups. Ask the Friend of Recreation to get a postal Mailing permit so that postage is free. A limited edition statue of the Falconer or Lynch Park Lion be developed for those making sizable donations to the project. Initial Fundraising Meeting needs to discuss: Imaging and Public Relations Phases of Fundraising General Public Large Donors Grants and Foundations For the next meeting members will check out phone line, stationary, t shirt design, and possibility of selling t shirts at Homecoming. th Next meeting is scheduled for June 29 at the Library.* Respectfully submitted, Joan Fairbank, Secretary th *This has been rescheduled for July 14 Nick Zarkades can be reached at 371 Cabot St 978-922-9199, fax 978-922-9448 LYNCH PARK ADVISORY COMMITTEE MEETING NOTICE Tuesday July 14, 2004 7 PM Library