2003-05-07
CITY OF BEVERLY
PUBLIC MEETING MINUTES
BOARD: Open Space and Recreation Committee
SUBCOMMITTEE:
DATE: May 7, 2003
PLACE: City Hall, third floor
BOARD MEMBERS
PRESENT: Chairman David Gardner, Anthony Paluzzi, Paul
Knight, Ellen Flannery, James MacNeil, Cindy
Modugno and Robert Buchsbaum
ABSENT: Kathy Skrabut, William Squibb and Elizabeth Dunne
OTHERS PRESENT: Amy Maxner, Environmental Planner
RECORDER: Cheryl Lamont (tape)
CALL TO ORDER
Chairman Gardner called the meeting to order at 7:30 P.M.
ACCEPTANCE OF PREVIOUS MINUTES
Paluzzi makes a motion to approve the minutes of the March 5, 2003 meeting as written.
Flannery seconds. All in favor. Motion carries (7-0).
Flannery makes a motion to approve the minutes of the April 2, 2003 meeting as
amended. Modugno seconds. All in favor. Motion carries (7-0).
OLD BUSINESS
Trails – Status of trail map funding
Modugno stated that she would have attended the meeting in which Chairman Gardner
spoke to Council Members regarding fundraising had she known about it.
Modugno turned over several donations she had solicited:
William F. Scanlon $ 10.00
Beverly Cooperative Bank 100.00
Cummings Center 200.00
Beverly Chamber of Commerce 200.00
Virginia McGlynn 25.00
TOTAL $535.00
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Modugno states that she has sent out about twelve letters and is hoping to receive
additional donations, and that she has received interest in donations from Maureen
Troubetaris and Dr. Wylie from Endicott College.
Buchsbaum stated that he had previously turned over a donation in the amount of
$100.00 from Nature’s Classroom.
Maxner also turned over $19.00, which was raised during the Earth Day Raffle, which
she will deposit. Donations now total $654.00.
Board members discussed placing donation acknowledgments on the trail maps but it
was thought that a “Letter to the Editor” in the local newspaper would be a great way to
publicize this generosity. Modugno stated that she has sent each contributor a thank
you note and she thought that a thank you should also come from Chairman Gardner
representing the Open Space and Recreation Committee.
Chairman Gardner states that Hurlburt thought that Open Space and Recreation
Committee could tap into a significant amount of money that the Conservation
Commission has but found out from the City Solicitor that this money could be used only
for administering the Wetlands Protection Act. Chairman Gardner hopes that some of
this money could be utilized for the signboards and will check into this at a later time.
OSR Account Status
Modugno states that the City Treasurer, Tom Durkin, has set up this account and that
deposits can be deposited. Maxner states that she will contact Tom Durkin and make
arrangements for depositing the donations.
Sally Milligan Management Plan
Chairman Gardner states that at the previous meeting held last Thursday, this was
discussed and he is hopeful they will get comments during the first week in June from
Parks and Recreation in response to the Management Plan. He hopes to then
incorporate them into the draft Management Plan.
Kiosk design
Chairman Gardner states that he bought a CAD Program that enabled him to create
these draft designs. Committee members discuss his kiosk design samples. Gardner
states that he would like members’ input and then pass it along to the Parks and
Recreation Commission and the Conservation Commission for their comments and then
get started on this project. Chairman Gardner states that Hurlburt has discussed this
project with the Middleton Jail and they would be willing to build these for no cost.
Gardner states that the materials for these kiosks are estimated at about $200.00 per
kiosk. Gardner states that funds will need to be found for this project.
Chairman Gardner asks if this project would qualify for administrative funds from the
Conservation Commission. Paluzzi states that he thinks that Conservation Commission
funds can only be used for the administering the Wetlands Protection Act. Chairman
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Gardner states that he will send a letter to the City Solicitor to check this language and
get clarification for the administrative use.
Board members recommended that six kiosks be constructed, and place two at Sally
Milligan, two at Green’s Hill and two at Witch Woods/Commons at a cost of $1,200.00.
Board members discuss making additions to the Rules as suggested on plan:
No fires
Carry in and carry out (trash)
Pick up after your dog – Observe Beverly’s Leash Law
Paluzzi states that the kiosk design looks great and makes a motion to pass this on to
Parks and Recreation and Conservation Commission. Flannery seconds. All in favor.
Motion carries (7-0).
Action Plan and Map status
Maxner states that the reproduction of this has been finished and it is ready for
distribution. Chairman Gardner asks if a meeting should be scheduled with Planning
and Conservation Commission to follow up with the boards.
Maxner is asked to make arrangements for the Committee to be placed on the Planning
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Board agenda on June 17, the Conservation Commission agenda on June 24 and
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Parks and Recreation agenda on June 5 at which time a presentation will be made to
each board with the large Map and Action Plan.
Chairman Gardner states that he will be able to attend each meeting. Modugno states
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that she will attend on June 5 and June 24, Buchsbaum states that he will attend on
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June 17 and MacNeil states that he will attend on June 5. Board members will each
be e-mailed confirmation.
Board members discussed making a change to the Trail Map to reflect donors. It was
decided that “supported by generous donors” would be added to the Map.
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Sally Milligan Park – April 27 events report
Paluzzi stated that he and Squibb attended and passed out maps. Maxner stated that
$19.00 was raised and that she would like to form an Earth Day Committee for next
year. MacNeil and Buchsbaum state that they worked Sally Milligan Park and picked up
trash along with family members and friends.
Green’s Hill Grant
Gardner states that the Open Space and Recreation Committee applied for a grant to
pursue engineering designs for Greens Hill walkway, but the application was denied.
Chairman Gardner states that he spoke with Stella Seamans from the Beverly
Conservation Land Trust and talked with a lady from Conway Landscape School who
was interested in doing a landscape design for Green’s Hill, which would cost $4,000.00.
Chairman Gardner states that he has approached the Harvard School of Design in the
past and will again, as he feels that this would be a good project for them. Buchsbaum
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feels that unless the City has the resources to manage this project, there would be no
reason to pursue this project. Chairman Gardner sees no objection to putting together a
plan and getting people thinking of this as a park. Chairman Gardner feels that if some
work is done such as marking a trail and doing some cutting, it may interest the
neighborhood in taking an active role in maintaining it. After some discussion, the
general consensus of the board is to try and do this project at no cost. MacNeil states
that he will call the Harvard School of Design as well as Endicott College and Essex
Agricultural School/North Shore Community College, but not until a couple of weeks.
OSR Input to City Boards and Commissions
Chairman Gardner states that he spoke with Hurlburt and she is agreeable to allowing
the OSRC to comment on plans and proposals that come before other city boards and
commissions. Gardner states that he has developed a comment form that will aid in the
Committee’s review of plans, and asks if any members
would like to volunteer their time to accomplish this. Buchsbaum volunteers to help with
this project. Maxner agrees to get a full set of Assessor’s plans and a property printout
for Buchsbaum to refer to in reviewing plans and proposals.
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Sally Milligan Park 190 Birthday Celebration
Chairman Gardner feels that the committee should not spend any time on this unless a
member volunteers to put this project together. Chairman Gardner feels that this is a
good idea but that there is no real interest to organize this project.
NEW BUSINESS
2003-2004 Open Space Program
Board members discussed the draft of ideas put together by Chairman Gardner for the
upcoming year. They discussed the proposed schedule through the end of the year and
hope to get feedback from other boards and commissions in June and July. It was
decided that in the fall they would get an idea from the Parks and Recreation Committee
and plan fundraising strategies for these various new projects.
OTHER BUSINESS
No other business.
NEXT MEETING AGENDA ITEMS AND DATE
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Next meeting scheduled for Wednesday, June 4 at 7:30 P.M.
ADJOURNMENT
Knight makes a motion to adjourn. Modugno seconds. All in favor. Motion carries (7-0).
Meeting adjourned at 9:00 P.M.