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2003-05-07 CITY OF BEVERLY PUBLIC MEETING MINUTES BOARD: Open Space and Recreation Committee SUBCOMMITTEE: DATE: May 7, 2003 PLACE: City Hall, third floor BOARD MEMBERS PRESENT: Chairman David Gardner, Anthony Paluzzi, Paul Knight, Ellen Flannery, James MacNeil, Cindy Modugno and Robert Buchsbaum ABSENT: Kathy Skrabut, William Squibb and Elizabeth Dunne OTHERS PRESENT: Amy Maxner, Environmental Planner RECORDER: Cheryl Lamont (tape) CALL TO ORDER Chairman Gardner called the meeting to order at 7:30 P.M. ACCEPTANCE OF PREVIOUS MINUTES Paluzzi makes a motion to approve the minutes of the March 5, 2003 meeting as written. Flannery seconds. All in favor. Motion carries (7-0). Flannery makes a motion to approve the minutes of the April 2, 2003 meeting as amended. Modugno seconds. All in favor. Motion carries (7-0). OLD BUSINESS Trails – Status of trail map funding Modugno stated that she would have attended the meeting in which Chairman Gardner spoke to Council Members regarding fundraising had she known about it. Modugno turned over several donations she had solicited: William F. Scanlon $ 10.00 Beverly Cooperative Bank 100.00 Cummings Center 200.00 Beverly Chamber of Commerce 200.00 Virginia McGlynn 25.00 TOTAL $535.00 Open Space & Recreation Committee May 7, 2003 Meeting Minutes 2 Modugno states that she has sent out about twelve letters and is hoping to receive additional donations, and that she has received interest in donations from Maureen Troubetaris and Dr. Wylie from Endicott College. Buchsbaum stated that he had previously turned over a donation in the amount of $100.00 from Nature’s Classroom. Maxner also turned over $19.00, which was raised during the Earth Day Raffle, which she will deposit. Donations now total $654.00. Board members discussed placing donation acknowledgments on the trail maps but it was thought that a “Letter to the Editor” in the local newspaper would be a great way to publicize this generosity. Modugno stated that she has sent each contributor a thank you note and she thought that a thank you should also come from Chairman Gardner representing the Open Space and Recreation Committee. Chairman Gardner states that Hurlburt thought that Open Space and Recreation Committee could tap into a significant amount of money that the Conservation Commission has but found out from the City Solicitor that this money could be used only for administering the Wetlands Protection Act. Chairman Gardner hopes that some of this money could be utilized for the signboards and will check into this at a later time. OSR Account Status Modugno states that the City Treasurer, Tom Durkin, has set up this account and that deposits can be deposited. Maxner states that she will contact Tom Durkin and make arrangements for depositing the donations. Sally Milligan Management Plan Chairman Gardner states that at the previous meeting held last Thursday, this was discussed and he is hopeful they will get comments during the first week in June from Parks and Recreation in response to the Management Plan. He hopes to then incorporate them into the draft Management Plan. Kiosk design Chairman Gardner states that he bought a CAD Program that enabled him to create these draft designs. Committee members discuss his kiosk design samples. Gardner states that he would like members’ input and then pass it along to the Parks and Recreation Commission and the Conservation Commission for their comments and then get started on this project. Chairman Gardner states that Hurlburt has discussed this project with the Middleton Jail and they would be willing to build these for no cost. Gardner states that the materials for these kiosks are estimated at about $200.00 per kiosk. Gardner states that funds will need to be found for this project. Chairman Gardner asks if this project would qualify for administrative funds from the Conservation Commission. Paluzzi states that he thinks that Conservation Commission funds can only be used for the administering the Wetlands Protection Act. Chairman Open Space & Recreation Committee May 7, 2003 Meeting Minutes 3 Gardner states that he will send a letter to the City Solicitor to check this language and get clarification for the administrative use. Board members recommended that six kiosks be constructed, and place two at Sally Milligan, two at Green’s Hill and two at Witch Woods/Commons at a cost of $1,200.00. Board members discuss making additions to the Rules as suggested on plan: No fires Carry in and carry out (trash) Pick up after your dog – Observe Beverly’s Leash Law Paluzzi states that the kiosk design looks great and makes a motion to pass this on to Parks and Recreation and Conservation Commission. Flannery seconds. All in favor. Motion carries (7-0). Action Plan and Map status Maxner states that the reproduction of this has been finished and it is ready for distribution. Chairman Gardner asks if a meeting should be scheduled with Planning and Conservation Commission to follow up with the boards. Maxner is asked to make arrangements for the Committee to be placed on the Planning thth Board agenda on June 17, the Conservation Commission agenda on June 24 and th Parks and Recreation agenda on June 5 at which time a presentation will be made to each board with the large Map and Action Plan. Chairman Gardner states that he will be able to attend each meeting. Modugno states thth that she will attend on June 5 and June 24, Buchsbaum states that he will attend on thth June 17 and MacNeil states that he will attend on June 5. Board members will each be e-mailed confirmation. Board members discussed making a change to the Trail Map to reflect donors. It was decided that “supported by generous donors” would be added to the Map. th Sally Milligan Park – April 27 events report Paluzzi stated that he and Squibb attended and passed out maps. Maxner stated that $19.00 was raised and that she would like to form an Earth Day Committee for next year. MacNeil and Buchsbaum state that they worked Sally Milligan Park and picked up trash along with family members and friends. Green’s Hill Grant Gardner states that the Open Space and Recreation Committee applied for a grant to pursue engineering designs for Greens Hill walkway, but the application was denied. Chairman Gardner states that he spoke with Stella Seamans from the Beverly Conservation Land Trust and talked with a lady from Conway Landscape School who was interested in doing a landscape design for Green’s Hill, which would cost $4,000.00. Chairman Gardner states that he has approached the Harvard School of Design in the past and will again, as he feels that this would be a good project for them. Buchsbaum Open Space & Recreation Committee May 7, 2003 Meeting Minutes 4 feels that unless the City has the resources to manage this project, there would be no reason to pursue this project. Chairman Gardner sees no objection to putting together a plan and getting people thinking of this as a park. Chairman Gardner feels that if some work is done such as marking a trail and doing some cutting, it may interest the neighborhood in taking an active role in maintaining it. After some discussion, the general consensus of the board is to try and do this project at no cost. MacNeil states that he will call the Harvard School of Design as well as Endicott College and Essex Agricultural School/North Shore Community College, but not until a couple of weeks. OSR Input to City Boards and Commissions Chairman Gardner states that he spoke with Hurlburt and she is agreeable to allowing the OSRC to comment on plans and proposals that come before other city boards and commissions. Gardner states that he has developed a comment form that will aid in the Committee’s review of plans, and asks if any members would like to volunteer their time to accomplish this. Buchsbaum volunteers to help with this project. Maxner agrees to get a full set of Assessor’s plans and a property printout for Buchsbaum to refer to in reviewing plans and proposals. th Sally Milligan Park 190 Birthday Celebration Chairman Gardner feels that the committee should not spend any time on this unless a member volunteers to put this project together. Chairman Gardner feels that this is a good idea but that there is no real interest to organize this project. NEW BUSINESS 2003-2004 Open Space Program Board members discussed the draft of ideas put together by Chairman Gardner for the upcoming year. They discussed the proposed schedule through the end of the year and hope to get feedback from other boards and commissions in June and July. It was decided that in the fall they would get an idea from the Parks and Recreation Committee and plan fundraising strategies for these various new projects. OTHER BUSINESS No other business. NEXT MEETING AGENDA ITEMS AND DATE th Next meeting scheduled for Wednesday, June 4 at 7:30 P.M. ADJOURNMENT Knight makes a motion to adjourn. Modugno seconds. All in favor. Motion carries (7-0). Meeting adjourned at 9:00 P.M.