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2003-06-04 CITY OF BEVERLY PUBLIC MEETING MINUTES BOARD: Open Space and Recreation Committee SUBCOMMITTEE: DATE: June 4, 2003 PLACE: City Hall, Third Floor BOARD MEMBERS PRESENT: Chairman David Gardner, Paul Knight, Ellen Flannery, James MacNeil, Robert Buchsbaum, Kathy Skrabut and Elizabeth Dunne. ABSENT: Anthony Paluzzi, Cindy Modugno and William Squibb. OTHERS PRESENT: Amy Maxner, Environmental Planner RECORDER: Cheryl Lamont (tape) CALL TO ORDER Chairman Gardner called the meeting to order at 7:45 P.M. ACCEPTANCE OF PREVIOUS MINUTES Skrabut makes a motion to accept the minutes of May 7, 2003 as written. Flannery seconds. All in favor. Motion carries 7-0. OLD BUSINESS Trails – Status of trail map funding Chairman Gardner states that he does not think the Open Space and Recreation Committee has received any more donations. He stated that he would check with Modugno as she may have received more contributions in response to her letters and/or phone calls. Gardner states that monies received to-date total $644.00, and that the cost of reproducing the maps is $700.00. Gardner states that he would speak with the Mayor in the hopes that a contribution will come from the City in order to get these maps printed. Open Space & Recreation Committee June 4, 2003 Meeting Minutes 2 Sally Milligan Management Plan Chairman Gardner stated that he and Buchsbaum appeared before the Conservation Commission meeting and they had no comments on the draft. He explains that the Parks and Recreation Commission will meet on Wednesday, th June 5 and he hopes that members from this board will be able to attend at which time the power-point presentation of the Action Plan, put together by Skrabut, will be presented as well as the Sally Milligan Management Plan and the proposed kiosk designs. Presentations to Boards and Commissions Chairman Gardner states that the Open Space and Recreation Committee is on the agenda for presentation at the following meetings: th Parks and Recreation – June 5 at 7:00 P.M. at the Library th Planning Board – June 17 at 8:00 P.M. th Conservation Commission – June 24 at 8:30 – 9:00 P.M. Action Plan Presentation Skrabut presented the Action Plan, which she created using power point and will th be used at the June 5 meeting with Parks and Recreation. She explained that this was a draft and looked to board members to make comments. Skrabut stated this presentation follows the outline of the Action Plan and that she and Chairman Gardner had an opportunity to review it previously and asked for board member comments. Skrabut reminded board members that they had wanted to keep this to a minimum number of slides so that it becomes more of a stimulus for discussion. She then went through each slide and described the narrative. Skrabut stated that the Action Plan Map that was located in the series of slides was very important and that it would be the focus of most attention. Board members stated that they would like to see that map at the end of the slide presentation to provide a visual for conversation. Skrabut agreed to add it in. Skrabut then stated how she showcased some examples of walking areas and acquisitions by bringing those photos into the slide presentation. She explained that she included a photograph of conservation land in Manchester off of School Street, given to her by Chairman Gardner showing a boardwalk through a wetland, which would give people an idea of what is being considered Open Space & Recreation Committee June 4, 2003 Meeting Minutes 3 for Sally Milligan Park. She also included a photograph of a kiosk design in the hopes that it would give people interest in finding out what information it contained. The presentation ended with what types of donations the Open Space and Recreation Committee would be looking for. Board members were very pleased with the power-point presentation and thought Skrabut did a great job putting this together to be used by board members as a tool to present to other boards. Skrabut explained that she projected this presentation on a screen and was very satisfied with the results. Chairman Gardner stated that this slide show is going to be made available for presentations to the Kiwanis, Rotary, and PTO’s in the fall by whichever board members volunteer. Gardner states that this slide show can be tailored to focus on a specific open space area or to appeal to a specific group. Skrabut and Dunne volunteer to present to the Planning Board on June 17, 2003, and Buchsbaum and Chairman Gardner volunteer to present to the Conservation Commission on June 24, 2003. 2003-2004 Open Space Program Chairman Gardner suggests that meetings should be planned with a different approach and only one topic should be addressed at each meeting. This way the Committee would have a monthly focus and possibly produce a product each month. He asked board members to the sheet of monthly suggestions included in their packets. Chairman Gardner suggests that the July meeting focus on anticipated budget requirements for the upcoming year to be presented to the Mayor. Gardner asks committee members to bring ideas for a budget “wish list” of sorts. Board members looked over the list of Gardners’ suggested monthly agenda topics and agree that this would be a productive way to format meetings. Maxner asks that the Earth Day topic be discussed in October or November, which would enable her to do outreach and develop a committee to head this project. Chairman Gardner suggests that Maxner come to the November meeting with ideas for Earth Day to present to board members. It was suggested by members that the Henderson Road Vitale site be included as a topic for discussion one month. Chairman Gardner agreed to approach the Mayor about the status of Henderson Road and consider placing it on an agenda in the future. Board members also suggested an executive session be arranged to discuss acquisitions, and would like to pencil this topic in for the July meeting. Open Space & Recreation Committee June 4, 2003 Meeting Minutes 4 Chairman Gardner suggests that members e-mail budget ideas to Buchsbaum for the July meeting and would like to have Tom Scully appear at the September meeting for funding ideas. NEW BUSINESS Open Discussion Chairman Gardner states that there has been no feedback on the Action Plan yet. OTHER BUSINESS No other business. NEXT MEETING AGENDA ITEMS AND DATE Next meeting scheduled for Wednesday, July 2, 2003 at 7:30 P.M., City Hall, third floor. ADJOURNMENT Flannery makes a motion to adjourn. Skrabut seconds. All in favor. Motion carries. Meeting adjourned at 8:50 P.M.