2003-06-04
CITY OF BEVERLY
PUBLIC MEETING MINUTES
BOARD: Open Space and Recreation Committee
SUBCOMMITTEE:
DATE: June 4, 2003
PLACE: City Hall, Third Floor
BOARD MEMBERS
PRESENT: Chairman David Gardner, Paul Knight, Ellen
Flannery, James MacNeil, Robert Buchsbaum, Kathy
Skrabut and Elizabeth Dunne.
ABSENT: Anthony Paluzzi, Cindy Modugno and William Squibb.
OTHERS PRESENT: Amy Maxner, Environmental Planner
RECORDER: Cheryl Lamont (tape)
CALL TO ORDER
Chairman Gardner called the meeting to order at 7:45 P.M.
ACCEPTANCE OF PREVIOUS MINUTES
Skrabut makes a motion to accept the minutes of May 7, 2003 as written. Flannery
seconds. All in favor. Motion carries 7-0.
OLD BUSINESS
Trails – Status of trail map funding
Chairman Gardner states that he does not think the Open Space and Recreation
Committee has received any more donations. He stated that he would check
with Modugno as she may have received more contributions in response to her
letters and/or phone calls. Gardner states that monies received to-date total
$644.00, and that the cost of reproducing the maps is $700.00. Gardner states
that he would speak with the Mayor in the hopes that a contribution will come
from the City in order to get these maps printed.
Open Space & Recreation Committee
June 4, 2003 Meeting Minutes
2
Sally Milligan Management Plan
Chairman Gardner stated that he and Buchsbaum appeared before the
Conservation Commission meeting and they had no comments on the draft. He
explains that the Parks and Recreation Commission will meet on Wednesday,
th
June 5 and he hopes that members from this board will be able to attend at
which time the power-point presentation of the Action Plan, put together by
Skrabut, will be presented as well as the Sally Milligan Management Plan and the
proposed kiosk designs.
Presentations to Boards and Commissions
Chairman Gardner states that the Open Space and Recreation Committee is on
the agenda for presentation at the following meetings:
th
Parks and Recreation – June 5 at 7:00 P.M. at the Library
th
Planning Board – June 17 at 8:00 P.M.
th
Conservation Commission – June 24 at 8:30 – 9:00 P.M.
Action Plan Presentation
Skrabut presented the Action Plan, which she created using power point and will
th
be used at the June 5 meeting with Parks and Recreation. She explained that
this was a draft and looked to board members to make comments.
Skrabut stated this presentation follows the outline of the Action Plan and that
she and Chairman Gardner had an opportunity to review it previously and asked
for board member comments. Skrabut reminded board members that they had
wanted to keep this to a minimum number of slides so that it becomes more of a
stimulus for discussion. She then went through each slide and described the
narrative.
Skrabut stated that the Action Plan Map that was located in the series of slides
was very important and that it would be the focus of most attention. Board
members stated that they would like to see that map at the end of the slide
presentation to provide a visual for conversation. Skrabut agreed to add it in.
Skrabut then stated how she showcased some examples of walking areas and
acquisitions by bringing those photos into the slide presentation. She explained
that she included a photograph of conservation land in Manchester off of School
Street, given to her by Chairman Gardner showing a boardwalk through a
wetland, which would give people an idea of what is being considered
Open Space & Recreation Committee
June 4, 2003 Meeting Minutes
3
for Sally Milligan Park. She also included a photograph of a kiosk design in the
hopes that it would give people interest in finding out what information it
contained. The presentation ended with what types of donations the Open
Space and Recreation Committee would be looking for.
Board members were very pleased with the power-point presentation and
thought Skrabut did a great job putting this together to be used by board
members as a tool to present to other boards. Skrabut explained that she
projected this presentation on a screen and was very satisfied with the results.
Chairman Gardner stated that this slide show is going to be made available for
presentations to the Kiwanis, Rotary, and PTO’s in the fall by whichever board
members volunteer. Gardner states that this slide show can be tailored to focus
on a specific open space area or to appeal to a specific group.
Skrabut and Dunne volunteer to present to the Planning Board on June 17, 2003,
and Buchsbaum and Chairman Gardner volunteer to present to the Conservation
Commission on June 24, 2003.
2003-2004 Open Space Program
Chairman Gardner suggests that meetings should be planned with a different
approach and only one topic should be addressed at each meeting. This way the
Committee would have a monthly focus and possibly produce a product each
month. He asked board members to the sheet of monthly suggestions included in
their packets.
Chairman Gardner suggests that the July meeting focus on anticipated budget
requirements for the upcoming year to be presented to the Mayor. Gardner asks
committee members to bring ideas for a budget “wish list” of sorts.
Board members looked over the list of Gardners’ suggested monthly agenda
topics and agree that this would be a productive way to format meetings.
Maxner asks that the Earth Day topic be discussed in October or November,
which would enable her to do outreach and develop a committee to head this
project. Chairman Gardner suggests that Maxner come to the November
meeting with ideas for Earth Day to present to board members.
It was suggested by members that the Henderson Road Vitale site be included
as a topic for discussion one month. Chairman Gardner agreed to approach the
Mayor about the status of Henderson Road and consider placing it on an agenda
in the future.
Board members also suggested an executive session be arranged to discuss
acquisitions, and would like to pencil this topic in for the July meeting.
Open Space & Recreation Committee
June 4, 2003 Meeting Minutes
4
Chairman Gardner suggests that members e-mail budget ideas to Buchsbaum
for the July meeting and would like to have Tom Scully appear at the September
meeting for funding ideas.
NEW BUSINESS
Open Discussion
Chairman Gardner states that there has been no feedback on the Action Plan
yet.
OTHER BUSINESS
No other business.
NEXT MEETING AGENDA ITEMS AND DATE
Next meeting scheduled for Wednesday, July 2, 2003 at 7:30 P.M., City Hall,
third floor.
ADJOURNMENT
Flannery makes a motion to adjourn. Skrabut seconds. All in favor. Motion
carries.
Meeting adjourned at 8:50 P.M.