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1998-02-17# 16 7:30 PM A Public Hearing re transfer to account City Clerk-Sr. Clerk Referred to Finance and Property # 17 7:45 PM A Public Hearing re appropriation to account Grant Funds-School Dept. Referred to Finance and Property #8 7:55 PM A Public Hearing-Boston Gas Petition for installation of 500' of gas main in Virginia Avenue Recessed until March 2, 1998 at 7:55 PM Regular Meeting of Beverly City Council, Feb. 17, 1998 Roll Call: All Council Members were present Pledge of Allegiance to the Flag: Led by Councilor Van Liere Acceptance of Minutes of Previous Meeting: Meeting 20, 1998 with amendment on page 33 9-0 vote Communications from His Honor the Mayor #82 of January Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: I hereby request that the Mayor be allowed to address your Honorable Council concerning the recently issued audit. Very truly yours, William F. Scanlon, Jr., Mayor Receive and Place on File Suspension of Rules for Mayor to address council #83 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: I realize that you are in the process of reviewing the Capital Expenditure Plan. It is my hope that from that process will emerge general consensus on projects and priorities. There are, however, several projects on which rapid action would be desirable. I, therefore, ask for your immediate consideration of the following: The Capital Expenditure Plan includes $500,000 in FY 1999 for drainage studies. I wish to have your immediate approval to free up $150,000 of funds to study the Ward IV and Ward VI issues at Lawrence Brook and Chubbs Brook 38 respectively. We have already let a contract from existing budgeted funds regarding Chase Street. The Edwards School has need for window replacement. The Building Commission, the School Administration and I have all supported the project. The School System will make available to the project $60,000 leaving an expected balance of $150,000. In order for the windows to be replaced this summer funds must be made available very soon. The McKay School will remain the property of the City long term. In order to protect this building from the destructive influence of water penetration and alternate freezing and thawing, as occurred in the case of the Washington-Beadle building, it is imperative that the windows and exterior of the building be repaired at an estimated cost of $600,000. A specification for the work to be done on Edwards and McKay is in progress at this time. Work should be done in the summer of 1998. Bidding the two jobs as a package may offer a cost advantage to the City. Very truly yours, William F. Scanlon, Jr., Mayor Referred to Finance and Property /484 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: In recent years we have funded a Household Hazardous Waste Collection Day. Because the current year's budget was very tight, a Hazardous Waste Collection Day was not included. It was understood at the time of building the budget that a transfer from the Reserve for Unforeseen Account would be made if that were possible. I hereby request a transfer of Twenty-Six Thousand Dollars ($26,000) to account "Household Hazardous Waste Cleanup' (14152 - 53427) in the Engineering Department Sanitation Services from account "Reserve for Unforeseen Expenditures." Said sum of money to be expended under the direction of the Hazardous Waste Commission. The Committee on Hazardous Waste has scheduled a collection day for Saturday, April 18. The City has been well served by holding these events, and our experience is that held annually, the buildup of household hazardous waste is kept manageable. Very truly yours, William F. Scanlon, Jr., Mayor Referred to Finance and Property #85 Honorable City Council City Hall Beverly, MA 01915 39 Dear Honorable Council: I hereby request that your Honorable Council authorize the Mayor to sign the attached Subordination Agreement for property owned by Patricia Charette, 12 Lawrence Street, Beverly, MA as per the attached communication from Dawn Goodwin, Community Development Manager. Very truly yours, William F. Scanlon, Jr., Mayor Referred to Legal Affairs and Accounts #86 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: I hereby request that your Honorable Council authorize the Mayor to sign the attached Subordination Agreement for property owned by Karen Larson, 30 Atlantic Avenue, Beverly, MA as per the attached communication from Dawn Goodwin, Community Development Manager. Very truly yours, William F. Scanlon, Jr., Mayor Referred to Legal Affairs and Accounts #87 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: I hereby appoint, subject to your review and recommendation, the following citizens to serve as members of the Harbor Management Authority: Robert Badessa 10 Quincy Park He will fill the expired term of Gerard LaCombe who resigned due to personal reasons and his term will be effective until December 31, 1999 Joanne Bolden 15 Cliff Street She will fill the expired term of James Simpson who resigned due to personal reasons and her term will be effective until December 31, 1998. Very truly yours, William F. Scanlon, Jr., Mayor Referred to Public Service and Aid #88 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: 4O I hereby reappoint, subject to your review and recommendation, the following to serve as members of the Harbor Management Authority: Mr. Charles Raymond 54 South Terrace Effective until December 31, 1999 Mr. Donald D. Neuman 26 Washington Street Effective until December 31, 1998 Mrs. Alice Burns 12 Museum Road Effective until December 31, 1999 Ms. Patricia Allen 10 Longwood Avenue Effective until December 31, 1998 Very truly yours, William F. Scanlon, Jr., Mayor Referred to Public Service and Aid /489 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: You recently approved $30,000 for architectural and engineering services required to make City Hall handicapped accessible. You may know that $100,000 is available to the City as a grant to help with this project. Total costs are expected to be $270,000 leaving a balance of $140,000 which I recommend be transferred from the Reserve for Unforeseen Expenditures to allow the project to proceed. It would be unfortunate, I believe, to make these changes and not consider other City Hall related issues. For some months the various department heads located in this building have been discussing space issues. Attached is a report from John Dunn regarding their conclusions. These changes should improve productivity and allow for necessary facilities such as a lunchroom in City Hall. In addition certain needs such as private offices within which to hold purchasing discussion and human resources discussions will be created. Also addressed are certain requests which have been made regarding Council Chambers. Because City Hall is so overcrowded the request includes the lease of some space across Cabot Street which would house certain City Hall functions for a three-year period, namely Community Development and Municipal Inspections. In order to complete all the desired changes the expenditure of $35,500 currently contained in the budget and the sum of $44,000 to be added to the $140,000 described earlier in this note will be required. I hereby request a transfer of One Hundred Eighty-Four Thousand Dollars ($184,000) to account "City Hall Renovations" from account "Reserve for Unforeseen Expenditures." Said sum of money to be expended under the direction of the Municipal Inspector, Timothy Brennan. 41 Very truly yours, William F. Scanlon, Jr., Mayor Referred to Finance and Property #90 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: I hereby submit for your information the attached Annual Beano Report from St. Mary's Beano for the year 1997. Very truly yours, William F. Scanlon, Jr., Mayor Receive and Place on File /491 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: I hereby recommend for your action the attached request from Recreation Director Joan Fairbank to increase the number of members on the Parks and Recreation Commission for a two year period. Very truly yours, William F. Scanlon, Jr., Mayor Referred to Public Service and Aid and Legal Affairs and Accounts /492 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: I hereby appoint, subject to your review and recommendation, the following citizens to serve as members of the Parks and Recreation Commission: Mr. David Gardner 9 Foster Drive He will fill the expired term of Samuel Wilde who has resigned due to personal reasons and his term will be effective until December 31, 2000. Mrs. Ann Harney 97 Corning Street She will fill the expired term of Daniel Klemis who has resigned due to personal reasons and her term will be effective until December 31, 2000. Very truly yours, William F. Scanlon, Jr., Mayor Referred to Public Service and Aid Communications from Other City Officers and Boards 42 #93 Annual report-City of Beverly-Board of Health Receive and Place on File #94 Beverly Harbor Management Authority Minutes of meeting of February 5, 1998 Referred to Finance and Property #95 Honorable City Council City Hall Beverly, MA 01915 Dear Council, RE: Court Street Municipal Parking Lot Please take the necessary action to amend City of Beverly Revised Ordinances, Chapter 14, Section 127, Off-Street Parking, as follows: ADD: (e) In the municipal parking area known as the Court Street Municipal Parking Lot there shall be marked spaces in this lot subject to all City of Beverly parking fees and regulations. The fee for parking shall be established by the City of Beverly and posted at the lot. The hours of operation shall be daily from 5:00 a.m. to 1:00 a.m. Vehicles parked after 1:00 a.m. shall be subject to ticketing and/or towing. There shall be no fee for parking in this lot on Saturdays, Sundays or Holidays. Very truly yours, Dennis O. Tarsook, Traffic Sergeant Referred to Legal Affairs and Accounts #1 01 Late File City Council City Hall Beverly, MA 01915 RE: Waiver of permit fee Dear Honorable Council The Building commissioners office has received an application to construct a steel building to house our "Civil Defense" equipment at the Municipal Airport, Mark Foster submitted the application and is awaiting the issuance of the building permit. I am requesting that your honorable council waive any permit fees in relation to this City owned project. If you have any further questions regarding this please feel free to contact me. Very truly yours, Timothy Brennan, Building Commissioner Referred to Finance and Property #103 The Honorable City Council City Hall 191 Cabot St. Beverly, Mass 01915 Dear Honorable Council, The attached memo from City Planner Tina Cassidy is self-explanatory. I hereby request permission to conduct preliminary negotiations as outlined in that memorandum Respectfully, William F. Scanlon, Mayor Referred to the Committee of the Whole COMMUNICATIONS, APPLICATIONS AND PETITIONS #96 Comm. From K. Manson re Constable Richard Lombara Referred to Legal Affairs and Accounts #97 Comm. From League of Women Voters relative to study of waste management and recycling in Beverly Referred to Public Service and Aid #98 Claim-Guy and Cheryl Kochick Refer to Legal Affairs and Accounts #99 Comm. From Town of Boxborough re House Bill 4932 as amended which gives Massachusetts Aeronautics Comm. sweeping new authorities effecting residents Referred to Public Service and Aid #100 Request for Water Abatement-George T. Leahy Referred to Public Service and Aid Reports from Committees: #37 The Committee on Finance and Property to whom was referred the matter of Communication from Council on Aging re vehicles have considered said matter and beg leave to report as follows, to wit: Receive and Place on File 9-0 Vote #71 The Committee on Finance and Property to whom was referred the matter of request to declare surplus property from Airport Commission have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the City Council approve the request from the Beverly Airport Commission to declare a 1978 Case Front End Loader as surplus property Order read once and adopted 9-0 Vote #75 The Committee on Finance and Property to whom was referred the matter of Annual Reports North Shore Regional Vocational School have considered said matter and beg leave to report as follows, to wit: Receive and Place on File 9-0 Vote #79 The Committee on Finance and Property whom was referred the matter of Request to accept MGL 44-54 F1/2 Enterprise Funds have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the City Council approve the provisions of M.G.L c.445 53F 1A concerning the establishment of Enterprise Funds, and to ratify any actions taken prior to this date to establish and to maintain Enterprise Funds in the City of Beverly. Order read once and adopted 9-0 Vote #62 The Committee on Legal Affairs and Accounts to whom was referred the matter of Ordinance "Unclassified Salaries" have considered said matter and beg leave to report as follows, to wit: Submit the accompanying Ordinance and recommend its adoption In the year one thousand nine hundred and Ninety-eight An Ordinance amending an ordinance entitled "Personnel" relative to "Unclassified Salaries" Be it ordained by the City Council of the City of Beverly As Follows: That Chapter 17, Section 29, of the revised ordinances of the City of Beverly, 1989, be, and the same is hereby amended as follows: Change the following 45 Asst. Assessor: from Thirty Two Thousand, nine hundred seventy- five dollars to Thirty Five Thousand Dollars Assistant auditor; From Twenty seven thousand six hundred ninety four dollars to Thirty two thousand four hundred dollars Assistant City Clerk: From Twenty-eight thousand one hundred thirty-two dollars to Thirty thousand six hundred thirty two dollars Assistant Library Director: From thirty four thousand five hundred fifty dollars to Forty two thousand fifty dollars Chief Assessor: From Forty three thousand seven hundred dollars to Forty Six thousand seven hundred dollars City Clerk: From Forty thousand six hundred twenty nine dollars to forty four thousand one hundred twenty nine dollars Collector/Treasurer: From thirty-eight Thousand Dollars to Thirty seven thousand five hundred dollars Harbormaster: From Twenty Six Thousand three hundred fifty two dollars to Thirty eight thousand three hundred fifty two dollars Health Director: From Forty four thousand six hundred seventy four dollars to forty nine thousand six hundred seventy four dollars Delete: Inspector of Buildings: Forty-five thousand one hundred eighteen dollars ADD: Director of Municipal Inspections to Fifty eight thousand one hundred nineteen Delete: Library Director: forty thousand five hundred twelve dollars Add: Director of Community Services: Fifty six thousand dollars Planning Director, From Thirty Nine Thousand Dollars to Fifty Five Thousand dollars Police Chief: From Sixty Thousand seven hundred fifty dollars to Sixty Seven Thousand two hundred fifty dollars Recreation Director: From Thirty Nine Thousand Fifty Seven Dollars to Forty four thousand four hundred fifty eight This ordinance to take effect according to Charter Provisions. First Passage: February 17, 1998 Final Passage: March 2, 1998 Ordinance read once and held for final passage according to charter provisions #67 The Committee on Legal Affairs and Accounts to whom was referred the matter of Subordination of Mortgage Vitale have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the Mayor be, and the same is hereby authorized to sign the attached Subordination of Mortgaged agreement for property owned by Vitale at 30-32 West Dane Street. Order read once and adopted 9-0 Vote #70 The Committee on Legal Affairs and Accounts to whom was referred the matter of Request from City Solicitor for Executive Session have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Order read once and adopted 9-0 Vote #72 The committee on Legal Affairs and Accounts to whom was referred the matter of Claim-Claire D. Brogan have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Refer to City Solicitor 9-0 Vote #73 The Committee on Legal Affairs and Accounts to whom was referred the matter of Claim-Mary Madden have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Refer to City Solicitor 9-0 Vote #25 The Committee on Public Service and Aid to whom was referred the matter of Re-Appointment to Parks and Recreation commission Youth collaborative Advisory commission - Bruce Doig have considered said matter and beg leave to report as follows, to wit: Recommend that the council approve the appointment Order read once and adopted 9-0 Vote #45 The Committee on Public Service and Aid to whom was referred the matter of Communication from DPU/RTE Notice of Inquiry/Rulemaking 1/9/98have considered said matter and beg leave to report as follows, to wit: Receive and Place on File 9-0 Vote #59 The Committee on Public Service and Aids to whom was referred the matter of Communication regarding additional emergency protection for Centerville have considered said matter and beg leave to report as follows, to wit: Receive and Place on file 9-0 Vote #65 The Committee on Public Service and Aid to whom was referred the matter of Appointment Cemetery Board of Managers Elise Cotreau Ferris have considered said matter and beg leave to report as follows, to wit: Recommend that the Council approve the appointment Order read once and adopted 9-0 Vote #66 The Committee on Public Service and Aid to whom was referred the matter of Appointment to Cemetery Board of Managers Loring Ward have considered said matter and beg leave to report as follows, to wit: Recommend that the Council approve the appointment Order read once and adopted 9-0 Vote #68 The Committee on Public Service and Aid to whom was referred the matter of reappointment Parks and Recreation Commission Albert W. Churchill, Jr. And Jane Lyman have considered said matter and beg leave to report as follows, to wit: Recommend that the Council approve the appointment Order read once and adopted 9-0 Vote #78 The Committee on Public Service and Aid to whom was referred the matter of communication regarding Municipal Year 2000 Computer problems have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the City Council approve the request from Gardner Trask and Dana Staples to create a Municipal Year 2000 committee to analyze City Systems and services for potential issues regarding the year 2000 Computer bug, and be it further ordered that this be a five member committee with four being appointed by the Committee on Public Service and Aid and that the fifth member be a Mayoral appointee. Order read once and adopted 9-0 Vote #81 The Committee on Public Service and Aid to whom was referred the matter of requests from Councilors McGlynn and McMahon for a list of non-profit institutions have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the City Council approve the request from Councilors McGlynn and McMahon to receive a list of all NON-Profit Institutions from the Assessors Office. Order read once and adopted 9-0 vote #103 The Committee of the Whole to whom was referred the matter of communication relative to Negotiations have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the Mayor and the City Planner be given permission to enter into preliminary negotiations as outlined in the enclosed communication Order read once and adopted 9-0 vote UNFINISHED BUSINESS: The following Ordinances were read into Council minutes January 20, 1998 First Passage: February 17, 1998 Held by Charter Provisions, Advertised and held for Final Passage March 2, 1998 #26 Ordinance Dept. of Procurement and Contracts Administration re Disposal of Surplus Property valued at less than $500.00 Motions and Orders #102 By Councilor Van Liere Ordered: That the Finance and Property committee be fully apprised by the Mayor, Commissioner of Public Safety and the Chief of Police as to the plans and decisions for the proposed "Public Safety" Facility in a trade on the two acres of land at the Cummings Center before any agreements are made. Referred to Finance and Property Meeting Adjourned at 9:00 PM Attest: Frances A. Macdonald C.M.C City Clerk 49