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1994-03-07RECORDS OF THE BOARD OF ALDERMEN REGULAR MEETING OF THE BEVERLY CITY COUNCIL - MARCH 7, 1994 at 8:00 p.m. ROLL CALL: Present: Coughlin, Gilmore, Golin, McGlynn, Rollins, Troubetaris, Murray and Nardella Absent: None PLEDGE OF ALLEGIANCE TO THE FLAG: Led by Councilor Coughlin ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS: Motion made and seconded to approve minutes of February 28, 1994 meeting - Motion passes. CONFIRMATIONS: #63 The reappointment of Charles Raymond and Mrs. Alice Burns to the Beverly Harbor Management Authority was confirmed. #97 The reappointment of Robert Burchstead as Dog Officer was confirmed. #99 The appointment of Daniel Klemis as a member of the Beverly Parks and Recreation Commission was confirmed. #100 The reappointment of Jack Altshuler as a member of the Beverly Golf and Tennis Commission was confirmed. #101 The appointment of James O'Leary, Louis Bennett and John D. Kenney to the Beverly Golf and Tennis Commission was confirmed. #102 The reappointment of William Finch, John Condon and 3ohn Frates (alternate)to the Historic District Commission. #103 The appointment of Willaim Lee as a member of the Historic Dlstric Commission was confirmed. #104 The appointment of Donald D. Neuman as a member of the Harbor Management Authority was confirmed. #106 The appointment of Anthony J. Boff as a member of the Beverly Cultural Council was confirmed. #107 The appointment of Peter Davekos as a constable in the City of Beverly was confirmed. COMMUNICATIONS FROM HIS HONOR THE MAYOR: March 7, 1994 Honorable City Council City Hall Dear Honorable Council: I hereby request a transfer of Five Hundred Dollars ($500.00) from account "Building Inspector- Part-time Staff" to the following accounts: "Purchase of Services - Vehicle Maintenance" "Plumbing/Gas Permits" Total $300.00 200.00 $500.00 Said sum of money to be expended under the directin of the Building Commissioner. Attached are commJnications from Richard Montoni concerning this request. I further request that this request take its first reading at this meeting this evening. Very truly yours, William F. Scanlon, Jr., Mayor. Referred to the Committee on Finance and Property COMMUNICATIONS FROM OTHER CITY OFFICERS AND BOARDS: RECORDS OF THE BOARD OF ALDERMEN February 9, 1994 City Council City Hall Dear Honorable Council, Request permission to exceed eighty-five percent expenditures within maintenance object total. Items of current concern are Maintenance Radio, Telephone/Teletype, Maintenance and Office Supplie~ The Maintenance object total, as of January 26, 1994 run date, is fifty-one percent. This is exactly where it should be at this date in current fiscal year cycle. Thus, by adjusting various line items within this object total the department should not exceed the amount budgeted for overall maintenance this year. Sincerely, John J. Finnegan, Chief of Police Referred to the Committee on Finance and Property. COMMUNICATIONS, APPLICATIONS AND PETITIONS: An application from C & A Taxi Co., Inc. to operate a taxicab service in the city of Beverly with business location at 125 Bridge Street. Referred to the Committee on Legal Affairs and Accounts. Claim -Carole A. Franklin, 9 Bennett Street, for damages to auto by book mobile. Referred to the Committee on Legal Affairs and Accounts. Claim - Carl Menici, Jr., 2 Webster Avenue, Beverly, MA for damage to vehicle - Pot hole Referred to the Committee on Legal Affairs and Accounts. Claim - Kim Zellman, 17 Lufkin Street, Essex, MA for damge to vehicle - pot hole. Referred to the Committee on Legal Affairs and Accounts. Water abatement request - Paul Kelly, President, Carckers, Inc. 104 Cabot Street, Beverly. Referred to the Committee on Public Service and Aid REPORTS FROM COMMITTEES: The Committee on Finance and Property to whom was referred the matter Mayor's request for transfer to account "Vehicle Maintenance" and "Plumbing/Gas Permits", have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption. ORDERED: That the sum of Five Hundred Dollars ($500.00) be, and the same is hereby transferred from account "Building Inspector - Part time Staff" to the following accounts: "Purchase of Services - Vehicle Maintenance" $300.00 "Plumbing/Gas Permits" 200.00 Total $500.00 as recommended by His Honor the Mayor. Said sum of money to be expended under the direction of the Building Commissioner. Order read once and passed to a second reading, laid over under charter provisions. RECORDS OF THE BOARD OF ALDERMEN The Committee on Legal Affairs and Accounts to whom was referred the matter of communication from Building Inspector re permits for Christmas Trees, have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Order read once and adopted. The Committee on Legal Affairs and Accounts to whom was referred the matter of an order to assess the needs of the city for legal services, have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption. ORDERED: That the President of the City Council appoint a voluntary task force of citizens and/or Councilors to study the purchase of legal services by the city of BEverly and by other communities, comparing the cost and efficiency of different approaches, and recommending to the Council the best way for the city to purchase legal services in the future. Order read once and adopted. The Committee on Legal Affairs and Accounts to whom was referred the matter of request for appointment of citizen advisors for standing committee, have considered said matter and beg leave to report as follows, to wit: No Further Action Order read once and adopted. The Committee on Legal Affairs and Accounts to whom was referred the matter of Drain Layer's License - A-Aachen City Wide Plumbing, Woburn, MAhave considered said matter and beg leave to report as follows, to wit: Recommend the license be granted. Order read once and adopted. The Committee on Legal Affairs and Accounts to whom was referred the matter of request to waive inspection fees - Turning Point, Inc. have considered said matter and beg leave to report as follows, to wit: No Further Action. Order read once and adopted. The Committee on Legal Affairs and Accounts to whom was referred the matter of mortgage discharge - Gregory Ward, have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption. ORDERED: That His honor the Mayor be, and the same is hereby authorized to sign the attached mortgage discharge for property of Gregory Ward, located at 53 Cabot Street, as recom- mended by the Planning Director. Order read once and adopted. The Committee on Legal Affairs and Accounts to whom was referred the matter of Communication from Planning Department re Oak Heights Estates Subdivision, have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption. ORDERED: That His Honor the Mayor be, and the same is hereby authorized to accept the deed for property at the corner of Old Town and Deerhaven Road, a parcel of 11,327 sq. ft. used as a "tot lot" in the Oak Heights Estates Subdivision off Essex Street. RECORDS OF THE BOARD OF ALDERMEN Be it further ordered that the City Solicitor file the deed with the Registry of Deeds for the City of Beverly. Order read once and adopted. The Committee on Legal Affairs and Accounts to whom was referred the matter of Application - Auctioneer's License - Norman Levy Associates, have considered said matter and beg leave to report as follows, to wit: Recommend license be granted Order read once and adopted. The Committee on Legal Affairs and Acounts to whom was referred the matter of Claim - Marcie W. Tringale, have considered said matter and beg leave to report as follows, to wit: No Further Action Order read once and adopted. The Committee on Legal Affairs and Accounts wo whom was referred the matter of Claim - Denise Rekelhoff, have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Order read once and adopted. The Committee on Legal Affairs and Accounts to whom was referred the matter of Claim - Thomas Johnson, employee of LIghting Retrofit Services, subrogation by Hartford Insurance. Receive and Place on File Order read once and adopted. The Committee on Legal Affairs and Accounts to whom was referred the matter of Claim - Kevin Syroka, have considered said matter and beg leave to report as follows, to wit: Receive and Palce on File Order read once and adopted. The Committee on Legal Affairs and Accounts to whom was referred the matter of Claim - Thomas Rennie, have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Order re~da once and adopted. The Committee on Legal Affairs and Accounts to whomwas referred the matter of Claim - Michael Beatrice, have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Order read once and adopted. The Committee on Public Service and Aid to whom was referred the matter of request to block sidewalk with dumpster on Wallis Street, have considered said matter and beg leave to report as follows, to wit: No Furher Action Order read once and adopted, RECORDS OF THE BOARD OF AI,DERMEN ,The Co~mnittee on Public Service and Aid to whom was referred the matter of New England Telephone petition for conduit on Cabot Street, have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption. ORDERED: That a Public Hearing be held in the Council Chambers, third floor, City Hall on Monday, March 21, 1994 at 7:55 p.m. relative toa petition of New England Telephone to install underground conduit on Cabot Street at Wallis Street. Order read once and adopted. The Committee on Public Service and Aid to whom was referred the matter of order for plan to protect citizens from rabid racoons and other animals, have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption. ORDERED: As a result of a meeting with the Police Chief, the Health Director and the Inspector of Animals and a review of the porcedures in place to protect the citizens of Beverly against rabid animals, the Committee adopts the following plan: 1. The police Department and the Board of Health will issue a press release informing the public of the procedures that are in place and the process to be followed if problems arise. 2. The Police Chief and the Board of Health will continue an educational campaign through the press and through the schools, dispensing information and educational materials. Part of the education process will be to alert people to place trash out on the morning of the pick-up, since trash draws racoons and other animals. 3. The Police Chief will address the situation in the Community Policing presentation and ongoing educational process. 4. The DARE officer will address the situation in his presentation to school children. 5. The Health Director will contact Essex Agricultural School and/or Tufts University to inquire for an intern in the animal control field to assist the Inspector of Animals in his duties. Order read once and amended to add last line of Part 2, on motion of Councilor McGlynn, and adopted The Committee on Public Service and Aid to whom was referred the matter of order for two annual rabies clinics, have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Order read once and adopted. The Committee on Public Service and Aid to whom was referred the matter of Golin Order for Public Works to provide inventroy of equipment have considered said matter and beg leave to report as follows, to wit: Submit the accompanying amended order and recommend its adoption. ORDERED: That ALL DEPARTMENTS provide the City Council with a list of all VEHICLES AND EQUIPMENT This list should contain: A. The approximate age of each item. B. Any repairs that each item may need and the approximate cost of the same. Or, if an item needs to be replaced, the approximate replacement cost. C. Any additional equipment, listed in order of priority that the department needs in order to function in an effective manner. Order read once and adopted. RECORDS OF THE BOARD OF ALDERMEN The Committee of the Whole, to whom was referred the matter of Communication from North Beverly Civic Association requesting meeting with council, have considered said matter and beg leave to report as follows, to wit: Receive and Place on File (Meeting held Monday, March 7, 1994 at 7:30 p.m.) Order read once and adopted. UNFINISHED BUSINESS: The following transfers were passed to a second reading, laid over under charter provisions and passed on roll call votes. #48 #49 #50 #51 #54 #57 Roll Call: Transfer to various accounts for salary adjustments (,7,773.83) Transfer to account "Clerk of Committees - Mailing Machine" ($12,000.00) Transfer to account "City Clerk - Elections" ($8,500.00) Transfer to account "City Electrician - Principal Clerk" ($12,000.00) Authorization to bond $734,830.00 for computer system. Transfer to account "Finance Director - Retirement Clerk/Floater" (,3,400.00) Yes: Coughlin, Gilmore, Golin, McGlynn, Murray, Rollins, Troubetaris and Nardella No: None Motion to adjourn: 9:45 p.m. Attest: Constance E. Perton City Clerk ]{ECORDS OF THE BOARD OF ALDERIVIEN · 79 A Public Hearing relative to the New England Telephone petition for conduit in Cabot Street at Wallis Street. Referred to the Committee on Public Service and Aid CITY COUNCIL MEETING - MONDAY, MARCH 21, 1994 at 8:00 p.m. CERTIFICATE OF ELECTION: The City Council of the City of Beverly, having convassed and compared the returns from the several wards and precincts of the votes cast at the Special Municipal election held on the fifteenth day of March in the year of Our Lord one thousand nine hundred and ninety-four, said election having been held by authority and under the provisions of Chapter 330 of the Acts of 1993, it appears from the returns of the votes cast at said election, that the following person has been elected a Councilor at Large for the City of Beverly to fill the vacancy created when Paul Ofiesh died before being sworn in. John A. Mahan, Jr. of 10 Ashton Street, Beverly Attest: Constance E. Perton, City Clerk Received and Placed on File. SWEARING IN OF CITY COUNCILOR JOHN A. MAHAN, JR. ROLL CALL: Coughlin, Gilmore, Golin, Mahan, McGlynn, Murray, Rollins, Troubetaris and Nardella None PLEDGE OF ALLEGIANCE TO THE FLAG: Led by Councilor Mahan ACCEPTANCE OF MINUTES OF PREVIOUS MEETING: A motion was made and seconded to amend the minutes of the meeting of March 7, 1994 by adding to Order #121 the Phrase "and current maintenance costs" after A. the Approximate age of each item. Minutes accepted as amended. COMMUNICATIONS FROM HIS HONOR THE MAYOR: March 21, 1994 Honorable City Council City Hall Dear Honorable Council: The School Committee has voted unanimously to request me to request of you approval to pursue bonding approval from the State for the previously approved Ayers Ryal Side School addition and Cove School modular additions. In each case a bonding limit of $225,000 is requested for a total of $450,000.00 The Ryal Side addition which will be Phase I of a school expansion is entirely consistent with earlier discussion and it is hoped that the competitive bids will come in below the $225,000 amount. The modulars will cost more than had been anticipated as will their installation including foundation. Again, however, the cost is expected to be less than the $225,000 which you are being requested to authorize. Very truly yours, William F. Scanlon, Jr., Mayor Referred to the Committee on Finance and Property.