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1994-02-22#54 RECORDS OF THE BOARD OF ALDERMEN A Public Hearing relative to bending of $734,830.00 for Computer System Referred to the Committee on Finance and Property. REGULAR MEETING OF THE BEVERLY CITY COUNCIL, FEBRUARY 22, 1994 at 8:00 p.m. ROLL CALL: Present: Coughlin, Gilmore, Goltn, McGlynn, Rollins, Troubetaris, Nardella Absent: Murray PLEDGE OF ALLEGIANCE TO FLAG: Led by Councilor McGlyun ACCEPTANCE OF MINUTES OF PRIOR MEETING: Motion made and seconded to accept minutes of meeting of February 7, 1994 - Motion passes. CONFIRMATIONS: #59 The appointment of Ann P. Mahoney, D. Steve Papa, John Thomson and Derek Cavanaugh to the Planning Board was confirmed. #62 The appointments of Gerald LaCombe, Chairman, George Whitney, Michael Lins, John Gallo to the Beverly Harbor Management Authority were confirmed. #64 The appointment of Special Police - Emhart Industries, Inc. was confirmed. APPOINTMENTS: #95 The appointment of Constance E. Perton as City Clerk #96 The appointment of Peter H. Gilmore and Russell W. Rollins to Beverly Harbor Management Auth. COMMUNICATIONS FROM HIS HONOR THE MAYOR: February 22, 1994 Honorable City Council City Hall Dear Honorable Council: I hereby reappoint, subject to your confirmation, Mr. Robert Burchstead, to serve as Dog Officer for the City of Beverly for the year 1994. Very truly yours, William F. Scanlon, Jr., Mayor Laid over for confirmation February 22, 1994 Honorable City Council City Hall Dear Honorable Council: I hereby request that your Honorable Council authorize the Mayor to sign the attached Mortgage Discharge regarding the property of Mr. and Mrs. Gregory Ward at 53 Cabot Street as per the Attached communication from Planning Director Tina Cassidy. Very truly yours, William F. Scanlon, Jr., Mayor Referred to the ~ommittee on Legal Affairs and Accounts February 22, 1994 RECORDS OF THE BOARD OF ALDERMEN Honorable City Council City Hall Dear Honorable Council: I hereby appoint, subject to your confirmation, Mr. Daniel Klemis, 25 Hale Street, Beverly, MA 01915, to serve as a member of the Parks and Recreation Commission. He will fill the unexpired term of Mr. Louis Bennett who would like to dedicate his time to the Beverly Golf and Tennis Commission only. Mr. Klemis' term will be effective until December 31, 1994. Mr. Klemis will also serve as the Parks and REcreation Commisison memeber to the Beverly Golf and Tennis Commission. Very truly yours, William F. Scanlon, Jr. Laid over for confirmation. February 22, 1994 Honorable City Council City Hall Dear Honorable Council: I hereby reappoint, subject to your confirmation, Mr. Jack Altshuler, 5 Quincy Park, Beverly, MA 01915 to serve as a member of the Beverly Golf and Tennis Commission. Mr. Altshuler's term will be effective until February 1, 1996. Very truly yours, William F. Scanlon, Jr. February 22, 1994 Honorable City Council City Hall Dear Honorable Council: I hereby appoint, subject to your confirmation, the following citizens to serve as members of the Beverly Golf and Tennis Commission: Mr. James O'Leary, 29 East Coming Street, Beverly, MAO1915 He will replace Mr. William Terry and his term will be effective until February 1, 1996. Mr. Louis Bennett, 1Rindge Road, Beverly, MAO1915 He will fill the unexpired term of Mr. Kenneth DiRubio who had resigned. His term will be effec- tive until February 1, 1995. Mr. John D. Kenhey, 7 Middlebury Lane, Beverly, MA01915 He will replace Mr. Gino LiPorto and his term will be effective until February 1, 1996. Very truly yours, William F. Scanlon, Jr., Mayor February 22, 1994 RECORDS OF THE BOARD OF ALDERMEN Honorable City Council City Hall 'Dear Honorable Council: I hereby reappoint, subJect to your confirmation, the following to serve as members of the Beverly Historic District Commission: Mr. William Finch, 50 Front Street, Beverly, MA 01915 - term effective until April 1, 1996. Mr. 3ohn Condon, 19 Wellman Street, Beverly, MA 01915 - term effective until April 1, 1997. Alternate: Mr. John Frates, 63 Amherst Road, Beverly, MA 01915 - Term effective until April 1, 1996. Laid over for confirmation. February 22, 1994 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: I hereby appoint, subject to your confirmation, Mr. William Lee, 245 Hale Street, Beverly, MA 01915 to serve as a member of the Beverly Historic District Commission. He will replace Chris Lee Eaton who has resigned. His term will be effective until April 5, 1996. Very truly yours, William F. Scanlon, Jr., Mayor Laid over for confirmation. February 22, 1994 Honorable City Council City Clerk Dear Honorable Council: I hereby appoint, subject to your confirmation, Mr. Donald D. Neuman, 26 Washington Street, Beverly, MA 01915, to serve as a member of the Harbor Management Authority. His term will be effective until December 31, 1994. Very truly yours, William F. Scanlon, Jr., Mayor Laid over for confirmation. February 22, 1994 Honorable City Council City Clerk Dear Honorable Council: I hereby request that the appoitment of Mr. Charles Zarba, 17 Thoreau Circle, Beverly, MAO1915 as a member of the Beverly Harbor Management Authority be withdrawn. Very truly yours, William F. Scanlon, Jr., Mayor Received and Placed on File RECORDS OF THE BOARD OF ALDEP, February 22, 1994 Honorable City Council City Hall Dear Honorable Council: I hereby appoint, subject to your confirmation, Mr. Anthony J. Boff, 270 Cabot Street, Apt. #3 Beverly, MA 01915, to serve as a member of the Beverly Cultural Council (formerly Local Arts Council). He will fill the unexpired term of Sally Sullivan who has resigned due to personal reasons. Mr. !Boff's term will be effective until April 30, 1994. Attached is a communication from Cultural Council Chairperson Mary R. Smalley concerning this appointment. Very truly yours, William F. Scanion, Jr., Mayor Laid over for confirmation. February 22, 1994 Honorable City Council City Hall Dear Honorable Council: I hereby reappoint, subject to your confirmation, Mr. Peter Davekoe, 5 Brookhead Avenue, Beverly, MA 01915, as a Constable in the City of Beverly for the sole purpose of serving Civil Process. His term will be effective until February 28, 1944. Attached is Mr. Davekos' letter requesting reappointment and a recommendation from Chief of Police John Finnegan. Very truly yours, William F. Scanion, Jr., Mayor Laid over for confirmation. COMMUNICATIONS FROM OTHER CITY OFFICERS AND BOARDS: February 18, 1994 The Honorable City Council City Hall RE: Oak Heights Estates Subdivision - Tot Lot Deed Dear Honorable Council: At the Planning Board's regular meeting held on Tuesday, February 15, 1994 the members of the Board voted 6-1 to recommend to the Council that the City accept the attached deed to property at the corner of Old Town and Deehaven Roads. This property, consisting of 11,327 sq. feet, is a "tot lot" in the Oak Heights Estates Subdivision off Essex Street. When the Beverly Planning Board approved this 48-1ot subdivision (then called Wellingtron Hills") in 1986, it required that the tot lot be constructed and then deeded to the City by the Developer (see attached copy of original letter of approval dated 3/25/86). The City Council must authorize the Mayor to accept the lot on behalf of the City, sot the Plannin[ Board is forwarding this deed to you for review and action. As a courtersy, I am providing the City Solicitor, Marshall Handly, with a copy of this packet for his information and input. Please let me know if you have any questions. RECORDS OF THE BOARD OF ALDERMEN Respectfully, James A. Manzi, Chairman Referred to the Committee on Finance and Property, with copy to Legal Affairs and Accounts. COMMUNICATIONS, APPLICATION AND PETITIONS: Communication from Commonwealth of Massachusetts Department of Education relative to Summer Food Program. Received and Placed on File - copy to CDBG Director Waterways Interim License Application - Chapter 91 for Roger Romei Received and Placed on File - copy to Beverly Harbor Management Authority. Waterways Interim License Application - Chapter 91 for Walter D. Jaworski Received and Placed on File - copy to Beverly Harbor Management Authority. Communication from Commonwealth of Massachusetts - Department of Education re Chapter 70 distribution for Fiscal Year 1995 - Preliminary estimates. Received and Place on File. Communication from North Beverly Civic Association re request for meeting with Council Referred to Committee of the Whole - meeting scheduled for Monday, March 7, 1994 at 7:30 p.m. Auctioneer's License - Norman Levy Associates, Inc. Referred to the Committee on Legal Affairs and Accounts Claim - Marcie W. Tringale, 11 Roycroft Road, Peabody, MA Referred to the Committee on Legal Affairs and Accounts. Claim - Nancy Rekelhoff for wrongful arrest Referred to the Committee on Legal Affairs and Accounts. (At 9:05 p.m. Motion was made and seconded to suspend the rules to hear a presentation by Commissioner of Public Works re final apportionment of capital expenditure for South Essex Sewer District construction. Discussion and questions followed. Mayor indicated that he will call special meeting of City Council for Monday, February 28, 1994 to take vote on the matter. Council returns to session at 9:40 p.m.) REPORTS FROM COMMITTEES: The Committee on Finance and Property to whom was referred the matter of transfer to account Salary Adjustments ($7,777.83) have considered said matter and beg leave to report as follows: Submit the accompanying order and recommend its adoption. RECORDS OF THE BOARD OF ALDERMEN ORDERED: That the sum of Seven Thousand Seven Hundred Seventy-Three Dollars and Eighty-Three Cents ($7,773.83) be, and the same is hereby transferred from account "Reserve for Further Salary Adjustments" to various salary accounts: DPW - Salaries $1,093.24 Coll/Treas. Salaries 2,220.56 Electrician - Salaries 1,677.36 City Clerk- Salaries 2,782.67 Total $7,773.83 Said sum of money to be expended under the direction of the various Department Heads. Order read once and adopted, and passed to a second reading laid over under Charter Provisions. The Committee on Finance and Property to whom was referred the matter of transfer to account Clerk of Committees - Mailing Machine, have considered said matter and beg leave to report as follo Submit the accompanying order and recom]nend its adoption. ORDERED: That the sum of Twelve Thousand Dollars ($12,000.00) be and the same is hereby transferred from account "Further Payroll Adjustments", to "Clerk of Committees - Mailing Machine", in accordance with the recommendation of His Honor the Mayor. Said sum of money to be expended under the direction of the City Clerk. Order read once and adopted, and passed to a second reading laid over under charter provisions. The Committee on Finance and Property to whom was referred the matter of transfer to acccount "City Clerk- Elections" ($8,500.00) have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption. ORDERED: That the sum of Eight Thousand Five Hundred Dollars ($8,500.00) be, and the same is hereby transferred from account "Further Payroll Adjustments" to account "City Clerk- Elections" in accordance with the reconmunendation of His Honor the Mayor. Said sum of money to be expended under the direction of the City Clerk. Order read once and adopted, and passed to a second reading laid over under charter provisions The Committee on Finance and Property to whom was referred the matter of Bond authorization for $734,830 for purchase and installation of computer hardware and software have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption. ORDERED: That $734,830. is appropriated for the purchase and installation of computer hardware and software incident thereto; that to meet this appropriation the Treasuer/Collector, with the approval of the Mayor and the Finance Director and under the direction of the Conmaittee on Finance and Property, is authorized to borrow $734,830. under G. L. C. 44 Section 7 (28) and 7 (29); and that all bonds or notes issued hereunder shall be certified to in writing as to their genuineness by Shawmut Bank, N.A. Order read once and adopted, and passed to a second reading laid over under charter provisions. The Committee on Finance and Property to whom was referred the matter of Mayor's request to amend #482 of 1993 have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption. ORDERED: That Order #482 of 1993, relative to the resolution authorizing an application for "Qualified Bonds" be amended by adding Loan Order #54 of 1994, in the amount of $734,830. to list of authorized but unissued bonds. Order read once and adopted. The Committee on Legal Affairs and Accounts to whom was referred the matter of Communication from Public Library re fines to contractors, have considered said matter and beg leave to report as follows: RECORDS OF THE BOARD OF ALDERMEN Receive and Place on Pile Order read once and adopted. ~The Committee on Legal Affairs and Accounts to whom was referred the matter of Application to dig sea worms - Bertram W. Fawson, have considered siad matter and beg leave to report as follows; Recommend the license be granted. Order read once and adopted. IThe Committee on Legal Affairs and Account to whom was referred the matter of Claim - Shirley MacCormack have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Order read once and adopted. ~The Committee on Legal Affairs and Accounts to whom was referred the matter of Claim - Darcia M. SAdoski, have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Order read once and adopted. The Committee on Legal Affairs and Accounts to whom was referred the matter of Claim - George L. Skelley, have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Order read once and adopted. .,~ The Committee on Legal Affairs and Accounts to whom was referred the matter of an order for employees to file accident report with City Solicitor, have considered said matter and beg leave to report as follows, to wit: No Further Action. Order read once and adopted. The Committee on Legal Affairs and Accounts to whom was referred the matter of an order calling for study by Committee on Legal Affairs and accounts re residency requirement for contractors have considered said matter and beg leave to report as follows, to wit: Recommend adoption of the order. Order read once and adopted (Order returned to committee for actual study) The Committee on Legal Affairs and Account to whom was referred the matter of an order that the Planning Board, Conservation Commission and the Board of Appeals notify councilors in writing of pending matters in their respective wards, have considered said matter and beg leave to report as follows, to wit: Recommend adoption of the order. Order read once and adopted. The Committee on Public Service and Aid to whom was referred the matter of water abatement request - Augustus Larson, 648 Hale Street have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption~ RECORDS OF THE BOARD OF ALDERMEN ORDERED: That the sum of Five Hundred and One Dollars and Seventy-Six Cents ($501.76) be, and the same is hereby abated for sewer charge to Augustus P. Larson, 648 Hale Street, Beverly, MA 01915 Order read once and adopted. The Co~mnittee on Public Service and Aid to whom was referred the matter of Water abatement request - Robert Campbell, have considered said matter and beg leave to report as follows, to wit: No further Action Order read once and adopted. The Committee on Public Service and Aid to whom was referred the matter of REmoval of live tree 161 Dodge Street, have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption. ORDERED: A Public Hearing having been held, permission is hereby granted for the removal of a live tree at 161 Dodge Street in accordance with the recommendation of the Commissioner of Public Works. Order read once and adopted. UNFINISHED BUSINESS: #56 Transfer to account "Finance Director - Telephone Operator" ($5,681.14) Held pending legal opinion from City Solicitor as requested by Councilor Gilmore MOTIONS AND ORDERS: By Councilor McGlynn: ORDERED: That the Sidewalks be repaired or replaced: Lothrop Street, Ocean Side from Dane Street to Hale Street. Hale Street, Cemetery Side from Lothrop Street to Dane Street. Referred to the Committee on Public Service and Aid By Councilor McGlynn: ORDERED: That Conservtion land in the City of beverly be duly marked wherever possible. The markers will be inscribed and placed under the direction of the conservation commission. This is to encourage enjoyment, respect for, and help in the preservation of these areas. Received and Placed on File (Copy sent to Conservation Commission) By Councilor Golin: ORDERED: That the Commissioner of Public Works provide the City Council with a list of all of its equipment. This list should contain: A. The approximate age of each item. B. Any repairs that each item may need and the approximate cost of the same. Or, if an item needs to be replaced, the approximate replacement cost. C. Any additional equipment, listed in order of priorty, that the department needs in order to function in an effective manner. Referred to the Committee on Public Service and Aid. RECORDS OF THE BOARD OF ALDERMEN By Councilor Coughlin: That all public buildings, including all school buildings, be placed under the supervision of the Building Inspecto, as regards all additions, alterations or modifications in excess of Five Thousand Dollars ($5,000.00) Referred to the Committee on Finance and Property (Copy to Legal Affairs and Accounts) Motion to adjourn: 10:45 P.M. Attest: Constance E. Perron City Clerk