2004-02-18
City of Beverly
Planning and Construction Committee Minutes
February 18, 2004
A Meeting of the Planning and Construction Committee was held on
Wednesday, February 18, 2004 at 7:00 P.M. at the Beverly Public
Library, 32 Essex Street, Beverly, MA.
Members Present: Chairman Ray Bouchard, Dan Skokski, Rod
Maxner, Maureen Hobin and Tim Brennan.
Others Present: Peter Seamans, Art Diagnault, Sam Bird and Cheryl
Lamont.
The Meeting was called to order at 7:00 P.M. by the Chairman, Mr.
Ray Bouchard.
Mr. Maxner made a motion to approve the minutes of January 21,
2004 as presented. Mr. Skokski seconded. All in favor. Motion
passes.
Mr. Seamans presented his report to the Commission on the status of
the school building projects.
Mr. Bird stated that he spoke with the suppliers of the wind turbine
at the Centerville School regarding the installation. Mr. Bird stated
that he spoke with Steve Wilkey and he suggested that he contact
Peter Hubner, their most experienced technician, about the problems
Planning and Construction Meeting
Minutes – February 18, 2004
Page 2.
at this site. Mr. Wilkey was concerned about the problem but at a
loss because he was not familiar with the site. Mr. Bird described the
conditions to him and faxed a copy of the report to him and he
thought it might be a programming problem but after reading the
report, felt that it was unlikely, although possible. Mr. Bird asked Mr.
Wilkey what test procedures were done prior to installation and Mr.
Wilkey replied that because of the rush there was no prior testing
and that there usually is no prior site testing done.
Mr. Bird stated that the usual way to test is to use a kite with ribbons
and see what the ribbons do. Some tests have been done with Mylar
balloons. Testing for this is not scientific. Mr. Bird feels that the
bottom line may be the interference with the hill. Mr. Bird will talk
with them some more to see if he can get them to come here and
take a look at the installation.
Mr. Bird also discussed the other issue of the furling cable and the
excessive wear on the ball bearings. Mr. Wilkey said that the report
indicated a plastic hooded cable that should not have been used and
that a swivel was not installed at the top of the cable.
Chairman Bouchard feels that the Committee should not be put in a
position to watch this so closely in order to replace it frequently. Mr.
Bird said that probably the installer left the swivel out of the cable
installation so that as it turned around it gets twisted.
Mr. Bird stated that he will watch the machine as it operates to
satisfy himself and get a feel for what the turbine is doing and try to
get Mr. Wilkey or Mr. Hubner out to the site. Chairman Bouchard
stated that the bottom line was that the turbine is not generating.
Planning and Construction Meeting
Minutes – February 18, 2004
Page 3.
Mr. Seamans stated that Mr. Bird was at the meeting with AMG and
Greenwood Industries regarding the cladding at the Centerville
School. Mr. Seamans stated that “they got the message and they
didn’t walk off the job.”
Chairman Bouchard asked what was the long-term solution to the
soffit at the Centerville School. Mr. Bird stated that he got a fax from
AMG relative to the soffit and sprinkler head and that Greenwood
Industries would have the material in three to four weeks.
Mr. Seamans stated that the Beverly Farms Library “Excess Bond
Capacity” line item has been reduced to “zero” and distributed to
other line items.
Chairman Bouchard stated that the Veranda Replacement Project has
been completed.
Chairman Bouchard stated that the Boiler Replacement Project is
status quo.
Chairman Bouchard stated that the High School Roof Project has the
thth
sub bids due February 19 and the general bids are due March 4.
Chairman Bouchard stated that the Various Roof Replacement Project
is not going forward. There is no money.
Chairman Bouchard stated that he received a letter from the
Chairman of the Beverly Golf and Tennis Commission regarding
provisions to do revisions on the Club House. Chairman Bouchard
has been instructed by the mayor to put this project on hold since
free cash will most likely be utilized to offset that portion of the
budget deficit.
Planning and Construction Meeting
Minutes – February 18, 2004
Page 4.
Chairman Bouchard stated that the study done by SMMA has been
reduced to what items are absolutely necessary. The Mayor feels
that he may be able to afford one-half of what the estimate was and
that this will be a very interim step with the possibility of doing the
wing until the year 2008 or later.
Chairman Bouchard stated that he had a discussion with Jim
DeCoulis, LSP, and the borings done and soil samples taken in the
Boiler Room at the High School, did not indicate any spillage so far.
Water samples have not been gathered and done yet and the core
borings in the boiler room have yet to be done.
Mr. Seamans presented the following invoices for approval:
1. IBM $ 6,440.77
2. IMB 3,647.00
3. IBM 2,605.00
4. IBM 1,042.00
5. IBM 2,084.00
6. IBM 1,563.00
7. IBM 874.35
8. IBM 6,252.00
9. IBM 6,252.00
10. IBM 521.00
11. IBM 1,563.00
12. IBM 6,773.00
13. IBM 4,290.00
14. IBM 30,030.00
15. Monitor Equipment 2,576.96
16. IBM 7,192.00
Planning and Construction Meeting
Minutes – February 18, 2004
Page 5.
Mr. Maxner made a motion to approve the invoices as presented.
Mr. Skokski seconded. All in favor. Motion passes.
Mr. Seamans presented the following invoices for approval:
1. Helco Electric 225.00
2. Tappe and Associates 10,800.00
3. Donham and Sweeney 47,274.08
4. Eagle Tribune 64.10
5. Tappe and Associates 4,440.00
6. Tappe and Associates 3,860.00
7. Tappe and Associates 2,400.00
8. Tappe and Associates 939.68
9. Flansburg Associates 4,952.50
10. Flansburg Associates 272.89
Chairman Bouchard stated that the furniture as well as the shelving
for the Beverly Farms Library is getting ready to go out to bid. Mr.
Scully and Mr. Seamans are working together to purchase items that
are absolutely needed to open the Library.
Mr. Skokski made a motion to pay the invoices as presented. Mr.
Maxner seconded. All in favor. Motion passes.
Chairman Bouchard asked how the punch list was coming on the
Centerville School. Mr. Seamans stated that not many items
remained. Some items left to do are the caulking under the window
sills, a cabinet door that is not working, the cafeteria light blowing
light bulbs, that may be a bad ballast, create a small dam at the
cafeteria area to stop the water flow onto the walkway and a leak in
the canopy at the kindergarten entrance.
Planning and Construction Meeting
Minutes – February 18, 2004
Page 6.
Chairman Bouchard stated that the North Beverly School has been
completed and that there are no warranty issues. The landscaping
issues will be taken care of by the City after receiving a settlement to
everyone’s satisfaction.
Mr. Maxner made a motion to adjourn this meeting at 7:50 P.M. The
motion was seconded by Mrs. Hobin and carried unanimously.