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2004-06-16: City of Beverly Planning and Construction Committee Minutes June 16, 2004 A Meeting of the Planning and Construction Committee was held on Wednesday, June 16, 2004 at 7:00 P.M. at the Beverly Public Library, 32 Essex Street, Beverly, MA. Members Present: Chairman Ray Bouchard, Rod Maxner, Cheryl Sydorko, Dan Skokski, Bob Griffin, Maureen Hobin and Tim Brennan. Others Present: Peter Seamans, Sam Bird, Fernand Tomaz, Anthony Pruner (of 45 Butman Street) and Cheryl Lamont. The Meeting was called to order at 7:00 P.M. by the Chairman, Mr. Ray Bouchard. Mr. Maxner made a motion to approve the minutes of June 16, 2004 as presented. Mr. Skokski seconded. All in favor. Motion passes. Mr. Seamans presented his report to the Commission on the status of the school building projects. Mr. Seamans stated that the turbine installer has scheduled June 16, 2004 as the date for on-site repairs to the Centerville School wind turbine. Mr. Bird stated that the cladding at the Centerville School kindergarten entrance still remains unsatisfactory. Mr. Bird stated that Greenwood has not attacked this continuing problem wholeheartedly as they have only done minimal amount Planning and Construction Minutes –June 16, 2004 Page 2. of this work to try and get some sort of acceptability. Mr. Bird feels that there are three options to: 1. accept it as nonconforming work and get a credit 2. send both AMG and Greenwood on their way and get someone else to do the repair to make it acceptable. This option would be difficult, as it would require trying to get the same material and matching the color. 3. pressure AMG to manage this project with a different sub. Mr. Bird stated that all three options have drawbacks. This could be a safety issue as some panels are not properly attached and may fall. Each clip is attached with only one screw and not the two that were required in the specs. Chairman Bouchard stated that $90,000.00 is being held for this and asks if a whole new installation could be installed for this amount of money. Mr. Bird stated that AMG has been given several wake up calls and is teetering on the brink of liability. Mr. Griffin made a motion to get rid of AMG and Greenwood and to hire someone else to do this job properly. Mr. Maxner seconds. All in favor. Motion passes. Mr. Bird will prepare new specs and sent a letter to AMG notifying them that they are no longer responsible for this and that $90,000.00 is being held. Chairman Bouchard states that the final cost for the walkway from Hale Street to the Beverly Farms Branch Library will be sixty-eight thousand ($68,000.00) not forty-eight thousand ($48,000.00) as originally thought. Chairman Bouchard stated that the contract has been executed for the School Oil Conversion Project. Mr. Bird stated that he has looked in the dual fuel issue and that three schools do not have dual fuel. They are the McKeown, Hannah and Cove. Records were found after the McKeown School was built, that the committee wanted to install dual fuel and made very clear instructions in March of 1998, to install a dual fuel burner at the Ayers School, and in January of 1999 to provide dual fuel burners at the Hannah and Cove Schools. Planning and Construction Minutes –June 16, 2004 Page 3. Mr. Tomaz stated that his drawings showed gas/oil burners and when they came back as shop drawings from Mechanical Contractors, they indicated single fuel burners. Chairman Bouchard stated that this should have been caught at the time of the shop drawing and wonders what can be done now. Mr. Tomaz stated that he will be in touch with Mechanical Contractors and will report back to the board next month with this information. Mr. Bird stated that K. W. Management was on site to look at the wind turbine at the Centerville school and reconnected a loose cable, which may have been the cause for the single phasing problem. They did some testing, measuring across the three legs, and the power being produced on one leg was very lopsided which could be the cause the single phasing. Mr. Seamans will stop by and make a note of what is on the meter now and Mr. Bird will monitor this for a while and find out what was done to correct it. Mr. Bird stated that he has been told that the opening in the wall and the gap in the cafeteria has been buttoned up by AMG and this should resolve this issue. Mr. Bird mentioned moving the weather station and is not exactly sure where they stand on this issue. Mr. Bird stated that the outside air temperature sensor was installed over the chimney so that a reading is being taken from what is coming out of the chimney. Chairman Bouchard asked about relocating the plant material at the Centerville School so that it would stand survival after the winter plowing. If this material is replaced, it would not survive snow plowing, being replanted in the same location. Mr. Seamans stated that there is some discussion about planting low growing junipers in the islands and other surviving plants in the islands but it sound like this solution would cost the City some extra money as the plant material is only guaranteed for one year. Mr. Seamans stated that Geller would like to see it replaced. Chairman Bouchard asks if it is agreeable to everyone to have this replaced and located in the area it was designed to be put in. Mr. Griffin states that he does not see the point of putting material in the islands if it will not survive and suggests that if a better location can be found, it should be put there. Mr. Griffin states that after his observations of the elementary school landscaping, that it does not seem to be maintained and that it becomes overgrown and looks terrible. He feels that a cover of grass would look much Planning and Construction Minutes –June 16, 2004 Page 4. better than the overgrowth that appears at the other elementary schools and feels that landscaping money was wasted. Mrs. Hobin states that landscaping material should have been chosen that would withstand this location. Mr. Seamans stated that Geller made a list of the dead plant material. Chairman Bouchard states that he agrees about having flexibility in doing something that is agreeable to all parties and that Geller needs to be there as they have the experts. Mr. Seamans stated that Geller’s position is that they have written their opinion, but Chairman Bouchard states that Geller was never part of the final decision, per acceptance of that proposal, and Chairman Bouchard feels that they should have been as they designed it and they should be part of the solution. Mr. Bird states that he will have Geller work out an alternate plan/relocation for materials and that a sit down meeting will take place to come to an agreement. Mr. Seamans presented the following invoices for approval: 1. Allied Retail Sales 52404 $ 649.00 2. Fortress Boston 2121 970.00 3. Massco, Incorporated 45472-01 31.36 4. Massco, Incorporated 45472-00 869.77 5. Decoulas and Company 496 2,560.50 6. Phillip’s Clock Shop 3635 229.95 7. Associated Alarm System 80029 187.15 8. Dawson’s Hardware 558035 197.29 9. Gale Associates 0402204 431.25* 10. Flansburg Associates 562267 1,703.89 11. New England Office Supply 1466049-0 239.92 12. A-R&B Associates 15818 301.90 * Mr. Seamans reported that this was an invoice from February 5, 2004 that had been misplaced. Mr. Maxner made a motion to pay the invoices as presented. Mrs. Hobin seconded. All in favor. Motion passes. Mr. Maxner made a motion to adjourn the meeting at 7:42 P.M. The motion was seconded by Mrs. Sydorko and carried unanimously.