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2003-08-20 City of Beverly Planning and Construction Committee Minutes August 20, 2003 A Meeting of the Planning and Construction Committee was held on Wednesday, August 20, 2003 at 7:00 P.M. at the Beverly Public Library, 32 Essex Street, Beverly, MA. Members present: Ray Bouchard, Rod Maxner, Daniel Skokski, Robert Griffin, Maureen Hobin and Tim Brennan. Others Present: Peter Seamans, Arthur Diagnault, Mike Tracchia, Peter Gaudreau and Cheryl Lamont. The Meeting was called to order at 7:00 P.M. by the Chairman, Mr. Ray Bouchard. Mr. Seamans presented his report to the Commission on the status of the school building projects. Chairman Bouchard asked why the fire alarm systems at the Hannah and Cove Schools are being rewired. Mr. Seamans stated that this was not done properly by Peabody Construction Company under the contract and that the alarms would trip but not reset. These two items will be charged to the schools and then be reimbursed. Mr. Griffin makes a motion to authorize the expenditure of additional funds to authorize the fire alarm systems to be rewired at the Hannah and Cove Schools. Maxner seconds. All in favor. Motion passes. Mr. Seamans read from his report about the loam issue at the North Beverly School and stated that he was asked last month not to release the check in the amount of $12,000.00, pending resolution and $5,000.00 pending completion of the remaining punch list. Mr. Seamans stated that he did not feel that this loam issue resolution was any further along than it was last month. He presented two letters from Geller with the more recent one stating that nine core samples were taken and does find some deficiencies where cored because of erosion. Planning and Construction Committee Minutes – August 20, 2003 Page 2. Chairman Bouchard stated that Sam Bird stated that he would take care of this issue at last month’s meeting and that materials have been paid for that was not received. The contractor will have to do whatever it takes to meet the specifications and no monies will be released until this issue has been resolved. Mr. Seamans stated that the second issue at the North Beverly School is the persistent problem of the floor tile not adhering along a control joint in the cafeteria. Mr. Gaudreau stated that this floor was poured in a checkerboard pattern with two separate pours and the tiles keep coming up along the column line. Mr. Gaudreau feels that this problem is not caused by the expansion joint but by the construction joint or that moisture could be coming from the floor or that dirt was not cleaned correctly, making the tiles not adhere to the floor. Mr. Gaudreau stated that Brian White, of Armstrong Floor Tile, agrees that this could be caused by moisture. In order to stop the tiles from cracking, two expansion joints will be made, one to be saw cut in along that joint and fastened down and the other right on the BCT, 8”x6 ¾” plate fastened on one side. Mr. Griffin makes a motion to spend $5,000.00 for the more elaborate solution to make a cut in the expansion joint cover for a long-term solution. Mr. Brennan seconds. All in favor. Motion carries. Chairman Bouchard stated that the Centerville School needs hot water for an occupancy permit so that there was no question that the back flow check valve had to be ordered prior to the start of school and that the oil burner cannot be started up without this valve. Mr. Seamans stated that the reason for not wanting to use the previous Centerville School letters is that the screw holes are located on the outside of the letters, so that if it is not drilled perfectly, the letters will not be square. Chairman Bouchard stated that this issue was addressed in Change Order #12 for the cleaning and reinstallation of the existing Centerville School letters. Chairman Bouchard stated that what mold could be cleaned from the Centerville School furniture was but that some of the furniture had to be discarded. Chairman Bouchard stated they would be looking to purchase replacement furniture and would like to get an inventory list of what items are needed. Mr. Seamans stated that the Beverly Farms Library is approximately sixty-five percent (65%) complete with a completion date scheduled for February 2004. Planning and Construction Committee Minutes – August 20, 2003 Page 3. Chairman Bouchard stated that the work on the veranda at the Beverly Golf and Tennis is continuing. This is very intricate work, which looks great, and they have had some problems with the wood shrinking. The lockers have been delayed but that current shipping information puts the delivery time in the later part of September. The restoration carpenters have applied one coat of paint and are working on the second coat with some additional finish work. Chairman Bouchard stated that the Beverly High School boiler needs some additional fine-tuning and cannot do this until a load has been put on it. He stated that the final payment has gone out. A proposal has been received from Jim Decoulis, who was the original LSP who was involved in the original remediation when this site suffered an oil leak. The school department will issue a purchase order to Decoulis to complete this work. There was a one-year time period for the tank removal, which did not happen, and completion of three tasks that were not done. He will also identify, through a boring program, subsurface exploration as to the extent of the contamination. They will then gather all of this information and come up with a cost estimate to go before the City Council for an appropriation. Chairman Bouchard brought renderings of the proposed Police Station/Centralized Dispatch for board members to look over and has been conducting on-going meetings with all parties involved. Chairman Bouchard stated that a construction change directive has been issued for the Beverly Farms Library regarding the elevator with a problem with the specifications of the voltage. Discrepancies were found in the specifications. Chairman Bouchard stated that the proposal from Decoulis is in the amount of $6,405.00 and another $3,000.00 will need to be added for samples. This will be done through a purchase order from the School Department. Potential fines are in place for uncompleted work. Chairman Bouchard stated that an article appeared in the newspaper regarding SMMA, Beverly High School and $55,000.00. The original proposal outlined was the same as the letters from the accreditation groups. Mr. Parnelli stated that he was looking for compensation in the amount of $50,000.00 plus another $5,000.00 for having Gale Associates do a peer review on the design of the Planning and Construction Committee Minutes – August 20, 2003 Page 4. external envelopes. Mr. Parnelli has now done a level of effort. It has been broken down by a combined total of four hundred (400) hours at $110.00 per hour, for a cost of $44,000.00 for labor. Six thousand dollars then remains for a professional order of magnitude cost estimate based on the report that will be generated. They will then go through the entire school, with the help of the School Maintenance Department, and pull everything apart and take a close look at all items, which will then produce a preliminary design for repairs. Mr. Maxner made a motion to approve the minutes of July 16, 2003 as amended. Mr. Skokski seconded. All in favor. Motion passes. One warrant was presented for approval of invoices: 1. ALTO, USA. RI1607332 $ 4,039.94 2. Megamedical Supply 1009326 3,241.05 3. Music Mall, Inc. 280344 134.90 4. New England Storage 562556 646.33 5. School Furnishings 562563 13,053.00 6. Wenger Corporation 442560 7,864.75 7. Flansburg Associates 25149 2,931.30 8. Gale Associates 3080226 617.05 9. Helco Electric 35824 625.00 10. Tappe Associates 30616 9,110.28 11. Fortress Boston 10189 471.00 12. Donham and Sweeney 1 27,816.31** 13. Donham and Sweeney 2 9,486.59 14. Fortress Boston 10362 471.00 **Mr. Seamans stated that this amount was approved for payment last month but that he has just now made the payment in this batch of invoices. He does have other invoices that are ready for payment but he is having difficulty getting them set up in the MUNIS System through City Hall. He should have this done the following week and would like approval on the following invoices: Planning and Construction Committee Minutes – August 20, 2003 Page 5. 15. Flansburg Associates $7,333.33 16. Landworks Irrigation 4,975.00 17. Hayden Systems 4,057.40 18. Hayden Systems 3,749.66 19. Hayden Systems 642.00 Mr. Maxner made a motion to pay the invoices as presented. Mr. Griffin seconds. All in favor. Motion passes. Mr. Maxner made a motion to adjourn this meeting at 8:10 P.M. The Motion was seconded by Mr. Skokski and carried unanimously.