2001-03-21PLANNING & CONSTRUCTION COMMITTEE MINUTES
MARCH 21, 2001
A Meeting of the Planning & Construction Cmmnittee was held on Wednesday, March 21, 2001 at 7PM at
the Beverly Public Library, 32 Essex Street, Beverly, MA.
Members Present: Raymond Bouchard, Chairman; Maureen Hobin, Timothy Breenan, Cheryl Sydorko,
Rod Maxner, Robert Griffin, Thad Siemasko and Debbie Comeau
Others Present: Pon Bouchard, Peter Seamam, Michael Harrisson, Sam Bird, Judy Mulligan
**Note: No Meeting in February due toavailability of Commission Members
The Meeting was called to order by Mr. Bouchard at 7PM.
A Motion was made by Mr. Maxner to approve the Minutes of the January 17, 2001 Meeting. The Motion
was seconded by Ms. Sydorko and approved unanimously.
Mr. Seamans presented his report on the School Building Construction projects.
Mr. Bird presented the Commission with a"Change Order Log" for the Cove & Hannah Schools. Mr. Bird
addressed the Commission regarding the VAT issue at Cove. A decision was made originally to keep the
old VAT and lay carpet over the tiles. The tiles are now very loose. It is apparent that removal has become
necessary. Flansburgh will issue a CCD to Peabody Construction to have the work done. It will cost
approximately $18,000.00. The CCD will be given to Mr. Bouchard tomorrow so Peabody can schedule
the work. Peabody has stated that this additional work will not cause a delay in the construction schedule as
the work will be done over a weekend.
Mr. Seamans is to provide the Commission with updated punchlists for McKeown, Ayers Ryal Side and
Hannah Schools along with a recap of the balances left at each of these schools.
Mr. Bird has secured a new price to replace lighting in the gym at Cove SchooL The Contract calls for the
original lighting to be left there. The lighting is considered adequate, but not the best it can be. The price
from Peabody Construction came in at approxinmtely $58,000.00. Flansburgh recommends replacing the
lighting separately in the future which would probably cost less. If the City goes ahead with this change, it
could present another excuse for a delay to Peabody Construction. Flansburg has also issued an RFP for a
scoreboard at Cove. Tha price came in at $13,103.00. Mr. Seamans requested this RFP as McKeown and
Ayers have scoreboards. Mr. Griffin recommended that the Commission defer their decision regarding the
scoreboard until all the information about gym lighting is in.
The Mayor is receipt of all proposals regarding drainage issues and playground areas at the Centerville and
North Beverly Schools.
Mr. Harrison reports that approximately 300 hundred yards of trench rock removal needs to be done at
North Beverly School. Weston & Sampson has prepared estimates for this work. An appearance was made
before the Conservation Commission to ask for a "Change Order of Conditions" at the North Beverly
School site to the underground retention which was accepted in 1996. Flansburgh would like to change the
underground retention to an aboveground retention pond to be located to the side of the property. This
pond would take all roof drain liters [leaders?] and 80% of the paved surfaces. The retention pond would take more
volume of water than the underground retention drain. The Conservation Commission expressed concern
that the City needed to properly construct the drainage pipe near the abutters property. The subject was left
open at the meeting and a site visit was scheduled for April 3rd at 5 PM. The City Solicitor is working on
securing the easement needed by the City for the drainage work. As soon the easement is secured, Public
Works will work on the drainage. This work will be the responsibility of the City and will not be part of the
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3/21/01
Page Two
actual school building project. The issue of the play areas came up at the same meeting. They were not
considered under the jurisdiction of the Conservation Commission as they are not contained within the 100 ft.
buffer zone.
The Final Cost Estimates for the North Beverly and Centerville schools has been forwarded to the Mayor
for his final signature. Flansburgh is not to proceed with any work on these school projects until they
receive the go ahead from the Commission. Mr. Harrison informed the Commission that Flansburgh has
already proceeded with North Beverly. He feels the only thing that may be an issue at that school are the
play areas. Flansburgh is only just finishing the work on the Centerville pricing.
The Commission is in receipt of the following memos and letters:
1. 3/12/2001 - Memo from Michael Harrison re: Underground oil storage tanks
2. 2/28/2001 - Letter from Michael Harrison re: North Beverly School play areas
3. 3/12/2001 - Memo from Michael Harrison re: Underground oil storage tanks
4. 2/28/2001 - Letter from Michael Harrison re: North Beverly School drainage easement
5. 3/15/2001 - Memo from Michael Harrison re: Security recommendations at North Beverly &
Centerviile Schools.
Mr. Brennan made a Motion to table a decision on this matter until the Commission is able to
review the cutsheets on the security system. Mr. Maxner seconded this Motion. Ms. Mulligan reported that
Mr. Lupini has no objections to Flansburgh's recommendatinas. Mr. Harrison will also provide the
Commission with an additional cost estimate and breakdown for each school. The Motion was passed
unanimously to table the matter until further information is received.
6. 3/12/2001- Memo from Michael Harrison re: Demolition items
7. 2/28/2001 - Memo from Michael Harrison re: Centerville School
8. 2/26/2001 - Memo from Michael Harrison re: North Beverly & Centerville Schools.
In the interest of time, Mr. Bouchard gave his go ahead on the Proposal from RSV Associates for
structural peer review of the two schools. An estimate for these services is given at $1,600.00. Mr.
Brennan made a Motion to approve this proposal seconded by Mr. Maxner. The Motion was carried
unanimously.
9. 3/2/2001 - Meeting Notes from"Public Safety Building Commission"
10. 3/13/2001 - Memo fron Michael Harrison re: North Beverly & Centeville Schools Wallboard Costs.
Flansburgh is recommending that "Level 5 Gypsum Board Finish" be used as an alternative to the
"Veneer Plaster System". This substitution would lower the cost at each school by approximetely $20,000.
Mr. Brennan and Mr. Siemasko are opposed to this substitution. It is a very soft finish and the walls would
not last. Mr. Brennan made a Motion that no action be taken on this item. The Motion was seconded by
Mr. Siemasko and carried unanimously.
Mr. Bird was reminded by the Commission that he should forward copies of all stamped documents
regarding the rock excavations at Cove school. This information is to contain the total number of trenches
dug, rock blasting and where specifically these were done. This request was previously made at the January
17, 2001 Meeting.
Mr. Seamans updated the Commission on a request by Mr. Gill at 43 Cross Street to the City to erect a
fence behind his property along an access way into the Cove School. This fence would encompass
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31/21/01
Page Three
approximately 200 feet. Mr. Gill would like stockade fencing erected but the School Department requests
that chain link fence be used. A Motion was made by Mr. Siemasko to deny this request which was
seconded by Mr. Maxner. The Motion was carried unanimously.
Mr. Harrison presented the Commission with a listing of Proprietary items for the last two school projects.
The Commission asked that "Schlage Primus Locks" be added as a proprietary item. This list is attached to
these Minutes as "Exhibit A". Mr. Maxner made a Motion to approve all proprietary items included on this
list. This Motion was seconded by Ms. Sydorko and approved unanimously.
Ms. Mulligan asked Flansburgh to look into getting better phone systems for the next school projects. Each
school has a different system and it becomes very difficult to maintain them. Currently, the school bids
contain a generic spec. Mr. Harrison will research and give recommendations as to other options.
Thc Commission is in receipt of 12 bids submitted for "Proposal for Feasibility Study at Beverly High
School" from the following companies:
1.Drummey Rosane Anderson, Inc. (DRA)
2. Reinhardt Asosciates
3. HKT Architects, Inc.
4. Flansburgh Associates
5. ARCADD, Inc.
6. Gale Associates, Inc.
7. Tappe Asseciates, Inc.
8. Symmes Maini & McKee Associates (SMMA)
9. Mount Vernon Group
10. Cole and Goyette
11. Knight, Bagge & Anderson, Inc. (KBA Architect)
12. The Office of Michael Rosenfeld, Inc., Architects
The Commission will take two weeks to review the proposals. A Special Meeting has been called for April
4, 2001 to evalunte the Proposals. Mr. Killilea, City Engineer, will attend the meeting to answer any
questions.
The following invoices were presented for payment:
1. Flansburgh Associates lnvoice No. 0022105 $ 6,750.00
2. Flansburgh Associates 0022080 1,057.06
3. Flansburgh Associates 0022083 612.00
4. Flansburgh Associates 0022082 3,845.10
5. Flansburgh Associates 0022117 50,910.11
6. Flansburgh Associates 022119 6,161.58
7. Flansburgh Associates 0022118 43,829.21
8. Flansburgh Associates 0022159 1,027.05
9. Flansburgh Associates 0022156 2,212.50
10. Flansburgh Associates 0022216 1,577.54
11. Flansburgh Associates 0022212 6,750.00
12. Flansburgh Associates 0022250 1,440.00
13. Flansburgh Associates 0022248 37,695.07
14. Flansburgh Associates 0022249 4,391.60
15. Flansburgh Associates 0022247 32,013.33
16. Yee Consulting Group 8305U 679.00
Minutes
3/21/01
Paze Four
1, ATC Associates
2. ATC Associates
3. ATC Associates
4. Nasco
5. Nasco
6. Nesco
7. Lyons Music
8. Lyons Music
9. Delta Education
10. Gale Associates
11. Gale Associates
12. CCR Pyramid, Inc.
13. J.L.Hammett Co.
14. J.L. Hammett Co.
15. Dick Blick
16. Interstate Music Supply
17. Interstate Music Supply
18. Equipment Environments Inc.
19. Equipment Environments inc.
20. Flansburgh Associates
21. Yee Consulting Group
22. Corporate Computer Services Inc.
23. Corporate Computer Services Inc.
24. Corporate Computer Services Inc.
1077194 256.00
1078871 934.00
1081656 160.00
381021 572.53
379169 159.69
395280 1,722.54
2541036 1,377.00
2547897 210.00
264105 181.30
2,624.60
5,647.66
202147 480.00
KB0511395-0 1,519.47
KB0511395-1 995.72
1158556 341.92
315457 31.19
304476 136.80
11912 8,410.75
11785 7,973.85
0022251 2,100.00
8305V 242.50
2486 2,999.00
2453 673.00
2419 6,096.45
Mr. Maxner made a Motion to approve payment of the invoices as presented. The Motion was seconded by
Ms. Hobin and carried unanimously.
Mr. Maxner made a Motion, seconded by Ms. Sydorko, to adjourn the meeting at 8:55 PM. The Motion
was carried unanimously.
Respectfully submitted,
Debra Comeau
Secretary