8-14-2023 BEVERLY AIRPORT COMMISSION
MINUTES OF MEETING
AUGUST 14,2023
LOCATION: 50 L.P. Henderson Rd., Beverly Airport East Side
PRESENT: Commissioners Paul Trefry, Jason Roulet,Aaron Henry, Josh Doxsee,and Kyle Retallack
OTHERS PRESENT: Gabe Hanafin and Craig Schuster
ABSENT: Jessie Zuberek and Khris Kendrick
PUBLIC: Mark Zuberek, Tony Bettencourt, Rachel Abel and Patrick Waddington
RECORDER: Christine Martin Barraford
A. CALL TO ORDER
Chair Trefry called the meeting to order at approximately 6:OOPM, which is being audio and video
recorded as a hybrid meeting. Present were: Chair Trefry, Mr. Retallack, Mr. Kenrick, Mr. Doxsee,
Ms. Zuberek and Mr. Henry.
The Chair noted that a member of the public, Mr. Zuberek,was also recording the meeting.
1. Pledge of Allegiance
Chair Trefry led those in attendance in the recitation of the Pledge of Allegiance.
2. Acceptance of Regular Open Meeting Minutes—July 10,2023
Upon motion duly made by Mr. Doxsee and seconded by Mr.Henry, it was unanimously voted to
approve the above minutes as amended. Motion passed 5-0,unanimous.
B. PUBLIC COMMENT
Tenant Comments
Peter Eichleay, owner of Flight Level Aviation, appeared before the Board and presented floor plans
for leasehold expansion with regard to the construction of a 20,OOOsf hangar. Discussion ensued on the
number of aircraft to be accommodated, current leasing plans and timeline for the project. Mr.
Eichleay will proceed to obtain approval from the City.
General Public Comment
Mark Zuberek read a prepared statement to the Commission, copy of which is attached hereto and
made part of these minutes.
Rachel Abel thanked the Commission for its continuing efforts to maintain a good neighbor policy.
Tony Bettencourt noted the continuing need to manage wild life with the erection of good fencing.
Patrick Waddell noted that property values in the town of Wenham are being affected by airport
operations and asked that the Town of Wenham be granted two seats on the Commission.
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C. PRESENTATIONS
Airport Solutions Group— Craig Schuster
Mr. Schuster reviewed the Airport Solutions Group monthly status report including the following
highlights:
Aeronautical Study Runway 16-34 and 9-2Z FAA grant was offered to the airport last month.
Waiting for City to execute signatures. ASG is preparing contracts between city and airport.
Discussion ensued on the content and timeline of the study. Chair Trefry stated that the
Commission will keep the city apprised of project plans.
Cold Storage Building—ASMPProject. The cold storage building project is on hold per
MassDOT due to funding. Discussion ensued on the project.
Permit for the Fence—work continues on obtaining a permit from MassDOT, and there is
funding to complete portions of the construction and seek reimbursement. Discussion ensued on
the content and timeline of the project.
Discussion also ensued on the status of the fencing project and the process of accounting and
funding thereof from the enterprise fund,which acts as a trust fund"buffer"to the budget. Chair
Trefry reviewed the City's accounting of direct and indirect costs charged to the Commission. It
was agreed that the Commission would devote additional time to discussing the financing in more
detail.
D. AIRPORT MANAGER'S REPORT— Gabriel Hanafin
Financial Report/Presentation—Monthly Operations Report
Mr. Hanafin reviewed the report on the following revenues for July, 2023 as compared with July,
2022: a) fuel flowage fee revenue at$7,776.10 represented a decrease of$1,134.90;b)traffic count at
8,347 represented a decrease of 387; and c) landing fee revenue at$16,221.82 represented a decrease
of$3,194.92. The available revenue is $579,674.00.
Discussion ensued. Mr. Trefry suggested extending the monthly snapshot to a year-to-date summary,
as well as a reflection of timing of various social events that contributed to the numbers for fuel
flowage,traffic counts and landing fees, i.e. weather etc.
Update on Engineering and Planning Services RFP
Mr. Hanafin reported that responses to the RFP are due on August 25t''. A subcommittee will be
appointed to review submissions. Discussion ensued on the timeline and process of review.
FY23/FY24 Budget Presentation
Mr. Hanafin reviewed the PowerPoint presentation of a detailed overview of the airport/City budget,
copy of which is attached hereto and made a part of these minutes. Discussion ensued on specific
accounts. Chair Trefry gave a historical review of past amounts budgeted by the city for airport
operations and its investment in Building 45. He noted that$111K remains in the enterprise fund.
Discussion also ensued on various facets of the presentation.
E. REPORTS OF SUBCOMMITTEES
Noise Abatement
Mr. Henry reported that there are no further updates at this time. A meeting of the subcommittee is
being planned.
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Engineering and Planning Services Bids
A subcommittee will be formed to review submissions of RFP's for engineering and planning
services to the airport.
F. NEW BUSINESS
Transfer of Leases from Baker Aviation Management LLC to Multi Wing LLC
James Baker of Baker Aviation Management presented his proposal for a transfer of lease of four
buildings to Multi Wing LLC. Upon approval by the Commission,the transfer will go to City Council
for its approval. Mr.Hanafin has shared the appropriate documentation to the City. Chair Trefry
thanked Mr. Baker for his service to the airport.
Upon motion duly made by Mr. Henry and seconded by Mr. Doxsee, it was unanimously voted to
approve the transfer of lease from Baker Management LLC to Multi Wing LLC. Roll call vote: Chair
Trefry-Y, Mr. Retallack-Y, Mr. Doxsee-Y and Mr. Henry-Y and Mr. Roulet-Y. Motion passes 5-0,
unanimous.
G. CHAIRMAN'S COMMENTS
Chair Trefry recognized the resignation of Commissioner Gentile and thanked him for his seven years
of service.
Update on Lease Negotiations with the City for ongoing use of Airport Road
Chair Trefry reported that the Commission is waiting on an update from attorneys Anderson Krieger
on the lease negotiations. The FAA has set a deadline of October 1st for resolution
Review of City Council Comments on Airport Enterprise Fund during June 6 Meeting
Chair Trefry began the discussion on the recommendations made by Mr. Perry and his suggestion to
meet with Mr. Hanafin after Labor Day to discuss the disposition of Building 45. Chair Trefry
reviewed the recommendations as follows:
• Update airport website—recommendations have been addressed.
• Fill open seats on the Commission—in progress.
• Set goals and objectives to stabilize position of airport manager—in progress.
• Policy on harassment—initial training completed and Mr. Hanafin following up with state.
• Review all airport fees—in progress.
• Meet quarterly with Finance Director.
• Meet annually with City Council—airport report submitted for Mayor's annual report.
Mr. Hanafin advised the Commission on the technicalities of the jet fuel tax. Discussion ensued on the
impact to business operations and having further conversation with the FBO on its feedback. The tax
would go toward funding the City's annual subsidization of the airport, currently at$100K.
Chair Trefry recalled the statement from the FAA at the June 3'meeting that general aviation airports
are not expected to make a profit and advised doing anything that would jeopardize the operation of
the airport and its value of service to the community. Mr. Hanafin will advise City Council of the
Commission's position on the assessment of the tax.
Chair Trefry stated that the Commission looks forward to Mr. Perry's visit in September.
E. OLD BUSINESS
There was none.
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F. ADJOURNMENT
Upon motion duly made by Mr. Henry and seconded by Mr. Doxsee, it was unanimously voted to
adjourn. Motion passed 5-0,unanimous. The meeting was adjourned at 8:1413M.
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