COA Board Minutes November 2022 Beverly Council on Aging Advisory Board Minutes
Date: November 1,2022
Place: BCOA and Senior Center, Colon Street
Members Present: Cynthia Montalbano, Rich Tabbut,Barrence Whitfield, Stephanie Tallo, Jessica
Wistran, Blair Smith, Susan Feeney, Stephanie Tallo(called in)
Staff Present: MaryAnn Holak,Victoria Guskiewicz, Sandy Mahoney
Meeting Called to order: 2:35
Secretary Report Revision will be presented at next meeting
Director's Report
Building Concerns and Usage
Solar Panels Completed
National Grid still working
Board of Health Vaccine Booster Clinic—November 15,2022, 2:30 -5:30 p.m.
Administration and Finances
$5,000 gift from Doctor Peter Coleman
Year-to-date budget report presented and reviewed.Need expense budget for Enterprise Fund
Hope to replace air conditioner units
Formula grants update- 11,099 residents of Beverly age 60 and up, 25% of population of City_ $12 X
11,099 residents=formula grant, large increase this year.
Programs and Events
3011 Anniversary Plans
Reviewed Wall of Fame 301 Anniversary Flyer
Finalized plans for event
Breakfast Club Update—Orientation in November for students and adults. Start program in
December
Dr Andrew Budson event was attended by 38 people on October 611. Salerno's provided food
Farm Stand officially closed for season. Free apples and squash for November on Tuesdays
Labyrinth walks attended by 5-6 people. Younger generation interested. Walk in Woods rained out.
Offered again on November 81 at 11 a.m.
Free class coupons for new exercise participants being offered in November
Senior Soiree not being held in January 2023.Not enough staff to plan
Meetings/Activities/Clients/Clients of Concern
Case Reviews
Lots of clients with concerns. Served individual that hadn't eaten or drank in 3 days. Fell thru cracks
of system. Client of concern
Outreach Team met last week. Collecting materials for homebound Seniors with items such as
blankets. Partnering with other organizations—donation bins. Hope to reach about 100-150 people.
Most vulnerable people.
Personnel Updates
Front Desk Coordinator will start November Y, Julie Cleary. Temporary Coordinator will stay on to
help orient for a few weeks.
Motion to accept Director's Report by Barrence Whitfield, seconded by Susan Feeney.
Committee Reports
Awards Committee Meeting Notes presented to BOD. Event planned November 15, 2022
No meeting today of Grant Committee
Unfinished Business
No update on Covid
ARPA Funds request-no update.
BMEA/City Job Description Review—should be completed first week of November
Fees for Activities—classes led by outside instructors discussed. Some classes not making money.
Hoping free classes will incentivize more people to attend. MaryAnn will report on progress of free
classes next BOD Meeting. Various options will be discussed. Possibility of using Formula Grant to
address shortfall.
MaryAnn wrote proposed draft on what to post on Community Bulletin Board. Will discuss next
meeting.
New Business
BOD approved Jessica sending a letter to the Mayor about the Senior Center Parking Lot. She will
send email to BOD members. Motion to accept—Blair Smith, seconded by Richard Tabbut
Retirement plan for Director Holak discussed
Next Meeting: Tuesday,December 6, 2022,2:30 p.m.
Adjourned: 3:45 p.m. Blair Smith, seconded Stephanie Tallo
Respectfully submitted:
Richard Tabbut, Secretary