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BAC Minutes July 11 2022_ BEVERLY AIRPORT COMMISSION MINUTES OF MEETING JULY 11, 2022 LOCATION: 50 L.P. Henderson Rd., Beverly Airport East Side PRESENT: Commissioners Paul Trefry, Aaron Henry, Peter Gentile, Matt Mozur, Jeffry Schlichte and Paul Brean(arrived late) OTHERS PRESENT: Craig Schuster and Gloria Bouillon ABSENT: Paul Brean PUBLIC: RECORDER: Christine Martin Barraford A. CALL TO ORDER Mr. Trefry called the meeting to order at 6:OOPM,which is being audio and video recorded as a hybrid meeting. 1. Pledge of Allegiance Mr. Trefry led those in attendance in the recitation of the Pledge of Allegiance. 2. Public Comment Brian Anderson appeared before the Commission. He stated his interest in leasing Building 45. Mr. Trefry stated that the Building 45 is an item on the agenda and he will be asked to return at that time. 3. Acceptance of Minutes—June 13, 2022 Upon motion duly made by Mr. Schlichte and seconded by Mr. Gentile, it was unanimously voted to approve the above minutes as amended. Commissioners Paul Trefry-Y, Peter Gentile-Y, Aaron Henry-Y, Matt Mozur-Y and Jeffry Schlichte-Y. Motion passed 5-0, unanimous. 4. Reading of the Financial Report—Ms.Bouillon Ms. Bouillon advised the Commission of the financial report as follows: There was an available budget through the end of June of$67K, and final numbers for FY22 will be reported at the next meeting. Discussion ensued on expenses including contracted services as well as the schedule for longevity payments. 5. Airport Solutions Group Presentation —Mr. Schuster Mr. Schuster was not present at the meeting for the presentation. B. AIRPORT MANAGER'S REPORT Ms. Bouillon presented the Airport Manager's Report as of end of June. Traffic count saw a decrease of 646K, as did landing fee revenue of$1,600 and fuel flowage of$455. Rules and regulations update: documents are being reviewed by the City and will be brought to the Commission with revisions for the Commission's review in August. Airport master plan: Final chapters are in review. Airport Expo BVY scheduled September 16-17: ongoing coordination with the City for requirements of operational documents. Aircraft incident/accident: An aircraft landed on runway 16/34 on June 21"without landing gear. The FAA is investigating cause of the incident. The runway was closed for four hours and re-opened after the aircraft was removed from the runway safety area. There were no reported injuries and no need for Fire or medical response. Air port pavement marking: occurred on all surfaces of the airport fi^om June 22-25' Non-aeronautical land use development RFP and Building 45: ongoing review process with the City for the past four years. Discussion ensued. Ms. Bouillon clarified that the City required additional documentation and she is coordinating the airport staff.Permits are required and processed for vendors, including food trucks, through the City. Discussion also ensued on the noise subcommittee in relation to the report of aircraft operations submitted to the FAA. Ms. Bouillon stated that the report of increased aircraft activity from residents is not accurate. The airport monthly report is submitted to Ms. Bouillon from the control tower manager and Ms. Bouillion inputs that information into the FAA system. This information is a few months behind, and she will work to bring information up to date. The information is based on the calendar year not the fiscal year. A good source of information showing accurate operations over a fifteen-year period of time is the master plan. C. NEW BUSINESS AERO Specialties AERO Specialties asked for permission to use the raw land behind the current building it is leasing for the purpose of utilizing the space for tie-downs. The vacant land goes up to the perimeter of the fence, and its proximity and minimal space makes it unusable for any other space except tie-downs. Ms. Boillion stated that an operator agreement was obtained from legal counsel. The space will be leased for a specific amount of aircraft not to exceed six. Removal of rocks and dirt will be allowed but no paving of the grassy area will be allowed. A calculation of the area's square footage was completed by Airport Solutions at 15 square feet. It does not take into account the distance from the fence, the space for the tie-downs or the space between the wings. Based on the value of appraisals on previous leases, the average value of raw unimproved land is $.33/sf. Discussion ensued. Ms. Bouillon confirmed that all engineering and legal fees are paid by the tenant and the airport's legal counsel reviews all lease agreements. While most lease agreements require approval by the City, it is not expected that this simple use of raw land will require such approval. Discussion ensued on the restrictions placed on the use of the land. Ms. Bouillon stated that a provision would hold the same hazardous materials restrictions as contained in the standard lease agreement. Additional language would determine the distance from the aircraft to the fence and the maintenance and stabilization of the natural grading and provisions as to wetlands buffer zone would apply. The tenant would be required to consult with all regulatory agencies and present written approval of tenant's adherence to wetland protections to the Commission. It would be the tenant's sole responsibility to consult with the City without the Commission's involvement in that process. She noted the complexity of the process. She recalled a tenant who had to apply for a waiver form the Conservation Commission because of the hangar's proximity with the 100 foot buffer zone. Discussion ensued. It was the consensus of the Commission that in order to take a vote, the Commission would need confirmation to ensure that all permitting processes have taken place. Ms. Bouillon added that the lease of land does not require an RFP because of its use restriction and exact location. The cost of leasing the land was determined by looking at previous leases of raw unimproved land. While this land is conserved aeronautical land, the value of the raw land was taken into consideration in assessing a rental fee. Following discussion, it was the consensus of the Commission that Ms. Bouillon would redraft the agreement to add language that states that the tenant will consult with all regulatory agencies including the Conservation Commission to ensure adherence to all environmental laws established by the EPA pertaining to the stormwater protection as well as pollution prevention plan. She will present the redrafted agreement that reflects fairness to both sides and safeguards the Commission as landholders at its next meeting. After written confirmation of adherence to the above requirements, the terms of the lease agreement will commence. D. OLD BUSINESS Building 45 Brian Anderson appeared before the Board and expressed his interest in leasing space at Building 45. Mr. Trefry recounted the events of the last six years that have led to this point of having a vacant space that is losing substantial revenue each month. An appraisal is needed to assess the value of the refurbished police department space as well as the space on Nike Road, which is being occupied but no rent being paid. Potential tenants are interested in renting the space, and the Commission needs to work with the City in issuing an RFP. Discussion on the option of obtaining a letter of intent from the developer and proceeding without an RFP. Ms. Bouillon stated she has had an ongoing conversation over the years with the purchasing department about basing an RFP on an appraisal to no avail. The Commission must move forward and break the logjam with the City. Following discussion, it was the consensus of the Commission that having a concrete proposal to occupy the space would be beneficial to the City. It was agreed that Mr. Schlichte and Mr. Trefry will request a meeting with the Mayor, at which time they will advise him that the Commission has a committed prospective developer interested in signing a long-term lease of space at Building 45. The Mayor's assistance is needed to put a team together on the city side that can escalate the procurement process to bring this project to Tuition. They will report back to the Commission at its next meeting. E. ADJOURNMENT TO EXECUTIVE SESSION Upon motion duly made by Mr. Schlichte and seconded by Mr. Gentile, it was unanimously voted to adjourn. Mr. Mozur-Y, Mr. Schlichte-Y, Mr. Trefry-Y, Mr. Gentile-Y, Mr. Henry-Y and Mr. Brean- Y. Motion passed 6-0, unanimous. The meeting adjourned at 8:03PM.