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BAC Minutes June 13 2022_ BEVERLY AIRPORT COMMISSION MINUTES OF MEETING JUNE 13, 2022 LOCATION: 50 L.P. Henderson Rd., Beverly Airport East Side PRESENT: Commissioners Paul Trefry, Peter Gentile, Aaron Henry, Matt Mozur and Jeffry S chlichte OTHERS PRESENT: Craig Schuster and Gloria Bouillon; Representative Sally Kerans ABSENT: Paul Brean PUBLIC: RECORDER: Christine Martin Barraford A. CALL TO ORDER Mr. Trefry called the meeting to order at 6:OOPM,which is being audio and video recorded as a hybrid meeting. 1. Pledge of Allegiance Mr. Trefry led those in attendance in the recitation of the Pledge of Allegiance. 2. Public Comment 3. Acceptance of Minutes—May 24,2022 Upon motion duly made by Mr. Schlichte and seconded by Mr. Henry, it was unanimously voted to approve the above minutes. Commissioners Paul Trefry-Y, Peter Gentile-Y, Aaron Henry-Y, Matt Mozur-Y and Jeffry Schlichte-Y. Motion passed 5-0, unanimous. 4. Reading of the Financial Report—Ms.Bouillon Ms. Bouillon advised the Committee of the financial report 5. Airport Solutions Group Presentation —Mr. Schuster Mr. Schuster presented the following status report on various engineering and planning projects as follows: Airport Master Plan ASG and their sub consultant, Jviation, continues to perform final edits on the Airport layout Plan. The environmental section of the Master Plan document is completed.Need BVY's review on the financial chapter. Once that chapter has been completed and revisions to the ALP, the Master Plan and ALP will be sent out for final review to the FAA, MassDOT Aeronautics, and BVY. ASG expects that to occur within the next couple of weeks. Total Project Cost: $538,700.00 Funding breakdown: FAA Share (90%)-$484,830 MassDOT Share (5%)-$26,935 Local Share (5%)-$26,935 Permitting for Perimeter Fence MassDOT contracts have been signed by the City. The next step is ASG will prepare the final invoice and MassDOT closeout documents. Total Project Cost: $120,800.00 Funding breakdown: FAA Share (0%) - $0 MassDOT Share (80%)-$96,640 Local Share (20%)-$24,160 Noise Modeling Study MassDOT contract has been signed by the City on June 1, 2022. ASG has submitted final Invoice 91 on June 2, 2022, to BVY for signature and then to MassDOT for processing. ASG will prepare the MassDOT closeout documents. Total Proj ect Cost: $18,100.00 Funding breakdown: FAA Share (0%) - $0 MassDOT Share (80%)-$14,480 Local Share (20%)-$3,620 Update BVY Storm Water Pollution and Prevention Plan (SWPPP) and Spill Prevention Control and Countermeasures Plan (SPCCP) MassDOT contract has been signed by the City on June 1, 2022. ASG has submitted final Invoice 91 on June 2, 2022, to BVY for signature and then to MassDOT for processing. ASG will prepare MassDOT closeout documents. Total Project Cost: $68,100 Funding breakdown: FAA Share (0%) - $0 MassDOT Share (95%)-$64,695 Local Share (5%)-$3,405 Cold Storage Building ASMP Project The cold storage building project is on hold per MassDOT. Before MassDOT and the FAA will approve the cold storage building it needs to be shown on the Airport Layout Plan and discussed in the Master Plan document. Since the Master Plan wants to be certain to get FAA's buy in on the location and that the proper process is being followed, for instance does the building need Airport Layout Plan approval from the FAA before it can be constructed. MassDOT has asked ASG to setup a meeting with the FAA to discuss how to address the cold storage building. Miscellaneous ASG has prepared the annual FAA Federal Financial Reporting form(SF-425) for Beverly Airport's CARES and CRSSA COVID relief grants B. AIRPORT MANAGER'S REPORT Ms. Bouillon presented the Airport Manager's Report as of end of May: Traffic Count Airport Operation Info May 2022 May 2021 8,275; May 2022 7,163; Decrease (1,112) Landing Fee Revenue May 2022 May 2021 129 LF $11,381.31; May 2022 130 LF $13,888.29; Increase $ 2,506.98 Fuel Flowage Fee Revenue May 2022 May 2021 $7,650.80; May 2022 $7,308.00; Decrease ($ 342.80) Grants Received:No change since last meeting Part-time Mechanic position hiring is underway. Airport Master Plan: The Airport Layout Plan is currently in review with the FAA and consultants, Woolpert/Jviation. Review of final chapter is currently taking place and will be submitted to the board. Airport Badging Renewals: Approximately 600 total badges are in the renewal process currently and ongoing over the next three months in phases. Petroleum and PFAS Environmental ongoing work: GZA has conducted ongoing work and additional sampling on the current RTNs ongoing with the Airport and DEP compliance. Compliance status will be updated at the Commission meeting, document included in Board documents. Noise Sub-Committee work: These meetings have occurred once per month, with notes and meeting minutes available as well. The last meeting occurred on June 6th. Beverly Flight Center owners will be in attendance to present in New Business. Non-Aeronautical Land Use Development RFP and Building 45: Ongoing in the review process the City of Beverly for the last four years No change since last meeting. C. NEW BUSINESS 1. Noise Group Subcommittee Update (I was not present for this portion of the noise update.) 2. Beverly Flight Center Owners Presentation Owners of the Avier Flight School appeared before the Committee. Mr. Beaulieu reviewed the PowerPoint presentation including the following highlights: Mr. Beaulieu stated that the school is committed to being a good neighbor and has steadily been making improvements to address noise abatements and is continuously working on flight safety procedures. The school is in full compliance with the FAA and federal and state regulations. Despite their efforts to improve relationships with the neighborhood, Ms. Anderson(Beverly Flight Center Owner) stated that she and her staff have been harassed by angry neighbors in emails and phone calls. She also relayed an incident where a young pilot was harassed in an isolated part of the airport. She stated that the mission of the school was to train responsible future pilots that will respect the rights of local communities in which they operate, and she and her co-owner daughter are committed to the training of socially- conscious pilots adhering to a good neighbor policy. Representative Sally Kerans appeared before the Committee. She stated that while there has been engagement with the Noise Subcommittee, there remains a disconnect between the neighbors and the airport. She regretted that the flight school owners have been subjected to rudeness and regretted in general that public discourse has devolved into rudeness writ large. However, she stated that there has been a 300%increase in flight noise. While she appreciated the efforts of the owners to earn an honest livelihood, neighbors have complained that their children cannot nap since touch and go's are unrelenting. She suggested efforts be made to work with pilots to requirement compliance and pledge adherence to the policy. She asked that the Committee hear the distress that neighbors are living with. Discussion ensued. Members stated that any kind of harassment was unacceptable. They expressed appreciation for a caring new ownership in changing the approach of how student pilots complete and perceive flight training in the context of social responsibilities. The work of the Noise Subcommittee will continue in earnest. 3. US Aircraft Expo at BVY Boston September 16-17,2022 Leslie Mogensen appeared before the Committee and summarized the plan for the event. Aircraft will be displayed around the perimeter fence line. She stated that the event is to encourage support of new aircraft. The target market are current aircraft-owner pilots in the market for aircraft upgrades. Salesmen will be available to discussion the different plans available for a wide range of owner-operated aircraft. There is no advertisement in the news or local media and the general public is not invited. This clientele are well versed with airport ground rules and etiquette. Ms. Bouillon stated that normal operations of the airport and flight school will not be affected. She will notify the City to ensure proper insurance and will arrange for adequate safety personnel to ensure adherence to airport requirements with regard to debris on runway, leaking oil, etc. Upon motion duly made by Mr. Mozur and seconded by Mr. Schlichte, it was unanimously agreed to approve the Airport Expo Event to take place on September 16th and 17th Commissioners Paul Brean-Y, Paul Trefry-Y, Peter Gentile-Y, Aaron Henry-Y, Matt Mozur- Y and Jeffry Schlichte-Y. Motion passed 6-0, unanimous. 4. Review and Comment on Proposed Edits to Beverly Regional Airport Rules and Regulations Mr. Schlichte stated that since there was not sufficient time to review the edits to the Rules and Regulations, he suggested voting be delayed until the next meeting in order to enable Commissioners time to complete a thorough review. Discussion ensued and it was agreed that the matter would be put on the agenda for the next meeting and vote by the Commissioners. D. COMMISSION COMMENTS Commission Schlichte continued the discussion on when backup material of official airport business for agenda items are provided to members. Mr. Schlichte suggested receiving such documents at least a week preceding meetings in order to be able to fully review the material in advance of the meeting. Presentations by stakeholders can be submitted at least forty-eight hours before meetings. Discussion ensued. It was the consensus of the Committee that regularly occurring documents be provided five days in advance of the meeting. If materials are not available by the time of posting of the agenda forty-eight hours before the meeting, the topic will be moved to the next agenda. It was also suggested moving the meetings to the third Monday of every month in order to give Ms. Bouillon ample time to prepare end of month reports. Mr. Gentile noted the number of appointed members of the Committee is nine, and the number presently is six and there have been open positions for the last few years. It was decided that the Mayor will be contacted to request that he escalate and advance the importance of the matter of appointments to the Committee. Discussion also ensued on processing a lease for Building 45. In order to enable full discussion, the matter will be put on the agenda for the next meeting. E. ADJOURNMENT TO EXECUTIVE SESSION Mr. Trefry made a motion to adjourn to Executive Session not to reconvene in open session to discuss the Massachusetts Commission Against Discrimination complaint against the City of Beverly pursuant to Massachusetts General Laws ch. 30A, section 21(a)(3) (open meeting law exemption regarding discussing litigation strategy when an open meeting may have a detrimental effect on the litigation position of the public body and chair so declares during the public session and Massachusetts General Laws ch. 30A, section 21(a(7) (personnel matter, American Disabilities Act of 1990 (42 U.S.C. section 121010)). Seconded by Mr.Mozur. Roll call vote: Mr. Mozur-Y, Mr. Schlichte-Y, Mr. Trefry-Y, Mr. Gentile-Y, Mr. Henry-Y. Motion passed 5-0, unanimous. The meeting adjourned at 7:41PM.