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06.21.2022 BPB Minutes Final CITY OF BEVERLY PUBLIC MEETING MINUTES BOARD OR COMMISSION: Beverly Planning Board DATE: June 21,2022 LOCATION: Virtual Meeting via Google Meet MEMBERS PRESENT: Chairperson Ellen Hutchinson,Wayne Miller,Ellen Flannery, Andrea Toulouse,Rodney Sinclair,Derek Beckwith, Sarah Bartley MEMBERS ABSENT: OTHERS PRESENT: Planning Director Darlene Wynne RECORDER: Stacia Chamberlain Call to Order Chairperson Hutchinson calls the meeting to order at 7:02 p.m. and reads a prepared statement introducing the meeting and noting the authority to hold a remote meeting. Subdivision Approval Not Required Plans a. none at this time Public Hearing Canceled: Definitive Subdivision Plan- Trask Lane—Folly Hill Associates Trust *Sarah Bartley joins the meeting at 7:06 p.m. Set Public Hearings a. Site Plan Review#154-22,218-224 Cabot Street and 18 Federal Street-Miranda Siemasko, Glovsky Councilor at Law for Leggat McCall Properties LLC Beckwith: Motion to schedule the public hearing for Site Plan Review 9154-22,at 218-224 Cabot Street and 18 Federal Street,for the next meeting on July 19,2022.Flannery seconds. Hutchinson takes a roll-call vote. The motion carries 7-0. b. Waiver of Frontage and Definitive Subdivision Plan - 15 Folger Avenue, Thomas Alexander,Alexander& Femino for David Mirandi and Jane MacLeod Flannery: Motion to schedule the public hearing for Waiver of Frontage and Definitive Subdivision Plan - 15 Folger Avenue,Thomas Alexander,Alexander&Femino, for the next meeting on July 19,2022. Sinclair seconds.Hutchinson takes a roll-call vote.The motion carries 7-0. Request to Release Covenant and Approve a Performance Bond: Definitive Subdivision Plan: Livingstone Avenue Extension (Livingstone Ave parcels only-Lot 1 and Lot 2)- 7 Porter Terrace LLC Bob Griffin of Griffin Engineering is on call to discuss the covenant and summarizes the request. Hutchinson invites questions from Board members.Beckwith asks Mr. Griffin about the concerns voiced by the city engineer,referencing the letter regarding the monies required to cover the work costs.Mr. Griffin has not seen the letter but he provides some background information concerning current materials Beverly Planning Board June 21,2022 Meeting Minutes Page 2 of 2 costs and the original estimate.They discuss the current formula that the city uses to estimate costs and opine that it should be revised. Wynne concurs and adds that she has brought up this matter with the city already. Wynne recommends the Board include in its motion holding the construction completion deadline. Beckwith: Motion to release the Form G Covenant for Lots 1 &2,to approve the Performance Bond in the amount of$38,016, and reaffirming the construction completion date for December 16,2022,for the Definitive Subdivision Plan: Livingstone Avenue Extension (Livingstone Ave parcels only-Lot 1 and Lot 2)by applicant 7 Porter Terrace LLC. Bartley seconds.Hutchinson takes a roll-call vote. The motion carries 7-0. Approval of Minutes a. April 26,2022 Members offer their comments and edits for the draft minutes. Flannery: Motion to approve the minutes for the April 26,2022 meeting,as amended. Seconded by Beckwith. Hutchinson takes a roll-call vote. The motion carries 6-0,with Toulouse abstaining. b. May 17,2022 Members offer their comments and edits for the draft minutes. Flannery: Motion to approve the minutes for the May 17,2022 meeting. Seconded by Beckwith. Hutchinson takes a roll-call vote. The motion carries 5-0,with Sinclair and Toulouse abstaining. Other/New business a. Voting for the position of Vice-Chair of the Planning Board Flannery moves to nominate Beckwith to the position of Vice-chair for the remainder of the calendar year.Miller seconds.Hutchinson takes a roll-call vote. The motion carries 7-0. b. Determine if the next meeting will be held remotely Hutchinson asks Wynne for clarification on state law regarding holding public meetings in person, hybrid, and virtually. Wynne clarifies that going forward all meetings must be held in person. Wynne states that she will evaluate the best place to hold the meeting,the Senior Center being an option. Toulouse recommends the middle school library. Adiournment Toulouse: Motion to adjourn at 7:31 p.m. Beckwith seconds.Hutchinson takes a roll-call vote. The motion carries 7-0. The next regular meeting of the Beverly Planning Board will take place on Tuesday,July 19,2022, and will be held in person at Beverly City Hall's 3rd floor Chambers.