2001-10-17PLANNING & CONSTRUCTION COMMITTEE MINUTES
OCTOBER 17, 2001
A Meeting of the Planning & Construction Committee was held on Wednesday, October 17, 2001 at 7 PM
at the Beverly Public Library, 32 Essex Street, Beverly, MA.
Members Present:. Ray Bouchard, Chairman; Maureen Hobin, Rodney Maxner, Robert Griffin, Cheryl
Sydorko, Thad Siemasko, Timothy Brennan and Debbie Comeau.
Others Present: Peter Seamans, July Mulligan, Ron Bouchard, Sam Bird and Michael Harrison
The Meeting was called to order at 7:05 PM by the Chairman, Mr. Bouchard.
Mr. Seamans read his report to the Commission regarding the status of the school building projects in the
City.
Mr. Bird made the following comments about the school building projects:
Ayers Ryal Side - Flashing repairs have been done at the school. No leakage has been noticed.
Hannah - They are working on the drawing in order to go to bid on the roof beam repairs by November 16,
2001. The work being done by Flansburgh on these repairs is free as per agreement between Mr.
Flansburgh and the Mayor.
Cove - Shooshanian is working on the booster pump with the gas company. The Commission Members are
in agreement that the City should not put in the booster pump. Mr. Seamans has submitted a cost estimate
on relocating the marker / tack boards in the classrooms from Archer Corporation of 349 Washington Slreet,
Malden, MA.
Motion was made by Mr. Marner and seconded by Ms. Sydorko to authorize the City to engage Archer
Corporation directly to provide labor & materials to remove and.reinstall marker / tack boards at Cove
School in an amount not to exceed $12,000.00. This will be a direct back-charge to Peabody Construction
Co. The Motion was carried unanimoasly.
The Commission is in receipt of a letter from Frank Killilea requesting that a masonry wall approximately
240 lineaI feet be constructed on city property to separate residences from Cove School. The cost would be
approximately $19,280.00.
A Motion was made by Mr. Griffin to install a 4' high chain link fence 240 lineal feet long in place of the
proposed masonry wall. The Motion was seconded by Mr. Siemasko. After much discussion the Motion
was carried as the vote was four in favor with three members against.
A Motion was made by Mr. Brennan to limit the cost of the chain link fence not to exceed $5500.00. The
Motion was seconded by Mr. Maxner and carried unanimously.
Dedication of the Cove School is this coming Sunday at 1:30 PM for all those interested in attending.
Mr. Bird has submitted change order logs for both Cove and North Beverly schools.
The hubs have been installed at Cove School for technology. Flansburgh has asked Peabody Construction
to have work done by a specific deadline. If they don't, Flansburgh will get someone else to finish the
work.
The Commission is in receipt of a Schedule of Construction from GVW, Inc. for North Beverly School.
MINUTES
10/17/01
Page Two
Mr, Seamam presented the Commission with an estimate of constrocting a 1220 lineal foot fence protecting
the detention pond and surrounding fields at North Beverly School. The cost would be approximately
$24,400 plus the cost of any gates desired.
Mr. Brennan made a Motion to table this request until next month's meeting. The Motion was seconded
by Ms. Hobin and carried unanimously.
The Commission has asked Mr. Seamans and Flansburgh to put the fencing details on a plan with an
estimate of what needs to be removed for playing fields and approximate costs by next meeting.
Mr, Killilea is doing an engineering evaluation of roadway / pathway at North Beverly School. He will
report to City Council on November 15, 2001 with his preliminary findings and assessments. The
Commission has asked to be copied on the report.
Mr. Maxner made a Motion to accept the Minutes of the September 19, 2001 Meeting as presented. The
Motion was seconded by Mr. Brennan and carried unanimously.
The Chairman reports that the "Feasibility Study on the High School" has been finished. A joint meeting of
the City Council, Beverly Building Commission and School Committee is planned for November 14, 2001
Ms. Mulligan made a presentation to the Commission regarding an "Energy Renewable Grant" for
Centerville School The Grant will allow for re'imbursement of the design and cost of construction. There
would be some billable time by Flansburgh associated with filling out the application for the grant.
Flansburgh hopes that Beverly can fill out a good portion of the paperwork themselves. Flansburgh
estimates they would probably bill approximately 40 hours towards the application owrk at a cost of about
$3000.00. The Commission has asked Flansburgh to submit a proposal to do the work on the Grant
Application.
Ms. Sydorko Motioned requesting that Flansburgh submit a proposal for Architectural & Engineering
Services with regard to a Grant Application to Massachusetts Renewable Energy for Technology not to
exceed $4,000.00. The Motion was seconded by Mr. Maxner
The GVW, Inc. has submitted a new proposal for the removal of three trees at North Beverly School. They
propose the removal of three trees and replacing them with two crabapples and one dogwood all of 3"
caliper. The Commission has asked to see the proposal in writing. Flansburgh will stress the GVW that the
three trees they would like to remove be protected until a decision has been made.
MINUTES
10/17/01
Page Three
Th~ following invoices were presented for payment:
1. Flansburgh Associates
2. Flansburgh Associates
3. Flansburgh Associates
4. Flansburgh Associates
5. Flansburgh Associates
6. PermaBound
7. PermaBound
8. School Specialty
9. ASAP Software
10. Kaufman Co., Inc.
11. Sheffield Pottery, Inc.
12. Frey Scientific
13. MegaMedical Supply Co., Inc.
14. Massco, Inc.
15. M.D. Stetson Company
16. Scotti Piano & Music Co.
17. Cassidy & Lee
18. New Town Computer Sys Inc
19. New Town Computer Sys Inc.
20. ATC Associates Inc.
21. ATC Associates Inc.
22. Marshall Cavendinh
0023115 $ 4,884.90
0023128 7,205.00
0023117 1,295.58
0023119 !,123.13
0022918 1,831.49
530161-2 16.56
527906-2 198.90
31975761 6,125.62
2031648 8,316.37
157475 15,449.50
151539 475.00
96167763 795.58
1008322-02 1,216.00
013675-01 339.00
226485 1,199.60
176 3,700.00
9844401 7,551.77
NT 1729 4,090.00
NT 1730 4,962.00
1115805 96.00
I 117138 3,767.00
563955 18.05
Mr. Marner Motioned payment of the invoices as presented seconded by Ms. Hobin. The Motion was
carried unanimously.
Mr. Maxner made a Motion that the Meeting be adjourned at 8:55 PM. The Motion was seconded by Ms.
Sydorko and carried unanimously.
Respectfully submitted,
Debbie Comeau
Secretary