Loading...
20220307 City Council Minutes A C/- o City of Beverly CITY Q. Regular City Council Meeting Public Meeting Minutes - Monday,March 7,2022, 7:00pm ZOZZ MAR 4 1 City Council Chambers, 191 Cabot St. Julie Flowers, City Council President, called the meeting to order at 7:02pm, City Clerk, Lisa Kent,took the attendance by roll call. Members Present: Hannah Bowen, Steven Crowley, Kathleen Feldman, Scott Houseman, Estelle Rand, Todd Rotondo,Matthew St. Hilaire,Brendan Sweeney, Julie Flowers Members Absent:None Houseman led the pledge of allegiance. A moment of silence was held for all those in Ukraine and for all those whose lives are impacted by war and violence. Presentations,Awards and Memorials Update on American Rescue Plan Act(ARPA)Funds Mayor Michael Cahill,Finance Director Bryant Ayles and ARPA Manager Jaimie Corliss Corliss stated Beverly is getting 12.6 million dollars. The legislative intent is to help stabilize and rebuild the economy post-pandemic and to help disproportionately impacted individuals, businesses, and households. Corliss reviewed the primary areas of spending, such as responding to the public health emergency,responding to negative economic impacts,replacing lost public sector revenue, investing in capital improvements, and administrative costs. Corliss stated there needs to be a maintenance of flexibility to be responsive to changing needs. Opportunity for public input is also an.important piece. A hub is being developed on the City's website, community stakeholders are being engaged, and people can contact arpa@beverlyma.gov. Feldman asked how many of these areas and projects are already planned out and how much room there is for new ideas. Corliss stated it is a mix and depends on the category. They are not locked in,but it is based on conversations about goals and outcomes. Cahill stated the Lynch Park parking lot has been looked at for a few years as a project using the park enterprise fund,but there has been lost revenue in that fund due to fewer programs, so instead we would consider taking it from ARPA. When we all met last summer and when the grant was accepted,we committed to working on this together, so this will be an ongoing conversation. Rotondo asked if there are ideas for how to break that money up per year. Corliss stated that the phases in which it would be expended are still being developed. Bowen asked for a snapshot of how much has been spent so far. Corliss stated the total currently is right around$400,000. Bowen stated she was curious about projects in the 2022 capital expenditure plan. There were not any indications in that report about where ARPA money might be used,but some projects seemed to fit the ARPA priorities. Alyes stated the legislative intent of ARPA is specific to the pandemic. Since reading through the legislation,we are taking a closer look at the services being provided to at-risk youth, specifically within the census tract which runs effectively from Gloucester Crossing up to around Henry's. We can make a good impact to that population by possibly providing some enhanced services, like recreation and socialization opportunities, that are very difficult on the campus of the McPherson Center right now as it is, so that is kind of where that project came from. Cahill stated the eligible federal census tract is about from Rantoul to Bass River around Gloucester Crossing. With the teen center being so critical as a walk-to/bike-to/skateboard-to resource for youth and teens, and the concerns about their social, emotional, mental health development as young people, that seems a good fit. There have been conversations about bringing on an OPM to begin looking at the facility and working with partners. The library is really the default go-to in the downtown area for a warming/cooling center in extreme weather, so that may be a place to tap some ARPA funds. There is that kind of balance of managing operating funds, free cash, capital,decisions on borrowing and this, so the more conversations together, the better. Bowen asked about applications coming in for the small business grant deadline this week. Corliss stated the deadline was extended to March 16 at 5pm. There are 38 completed applications and about 20 emails still to go through. Rand asked, in thinking of the library as the warming/cooling station, if there has been discussion about how to use ARPA funds for the most vulnerable citizens who are without a home right now and what category that falls under. Corliss stated it would fall under negative economic impacts to assist under or unhoused residents. There are huge earmarks and allocations in that area, and the goal is to try not to be duplicative in what efforts are addressed,but if there are gaps that can certainly be something to discuss. Rand stated that, much in the same way that a youth center is a top priority, a day center for people who find themselves without facilities other than the library is a top priority and concern. Houseman asked about the HVAC systems in all of the schools. Cahill stated there is some being set aside for investment. About$600,000 in CARES funds was spent last year for two of the schools. They all are going to be replaced soon. Houseman expressed his preference for using the legacy set of plans and priorities as much as possible for capital improvement projects without relying on ARPA. Houseman stated he is concerned that services to people unique to Covid, like social-emotional health for youths, are not directly related to any particular building. Houseman stated he was concerned about taking too much of a percentage and spending it on capital improvements. Cahill stated that the goal is to spend programmatically what is needed, then turn to capital with what remains. We do not want to spend it all in one year because things may show themselves in a second year and a third year that are not apparent today. Rotondo asked about getting reports as money is spent. Corliss stated the Council could certainly anticipate continual updates as there is more information to be relayed. Bowen followed up on different types of direct services that could be provided and stated she liked the idea of a day center providing services,whether that be physical services or help navigating all the other services available. One of the challenges for people is just finding where Beverly City Council Meeting Minutes—March 7,2022 page 2 of II there is assistance. Bowen asked if any thought had been given to having additional outreach staff to build up that sort of social support and connection. Cahill stated, specific to seniors, a conversation was had with the Council on Aging board at last month's meeting, and it is being talked about. There is a threshold question with some of these things. If money is to be put to a certain task, like if more seniors are finding it difficult to meet their food security needs or have housing concerns, then is it best to put those resources through the senior center or local non-profit partners. Once the small business grant process winds down, we will be moving in that direction quickly. City Council Budget Analyst Gerry Perry stated he has been monitoring this on the Council's behalf. He recommended keeping in mind that this funding will be depleted eventually and programs will sunset or have to be built into the budget down the road. Comments by Citizens Christine DePalma, 27 Chase St., read a land acknowledgement statement. Acceptance of Minutes Regular City Council Meeting February 22, 2022 Legal Affairs/Committee of the Whole Committee Meeting February 28, 2022 A motion to approve was made and seconded. A vote was taken, and the motion carried (9-0). Communications from His Honor the Mayor Order 4068-Grants-$6,275 Student Awareness Fire Education and Senior SAFE grant for $3,255 from the EOP S S-Department of Fire Services. Total grant award is $9,530 for public fire and life safety initiatives in our community. Referred to Committee on Finance and Property. Public Hearings Order 9047-7:50PM-Transfer of$70,920 from the Waterway Improvement Fund. The transfer consists of$35,000 to support the CAD cell feasibility study grant, $32,800 to support the hoist t pier construction grant and $3,120 to support the Glover Wharf float feasibility study grant. f Flowers opened the public hearing. Ayles stated this is effectively an administrative adjustment. All three of these grants were made last year, but the match components of the grants need to be approved. Ayles stated the Waterway Improvement Fund is a special revenue fund funded by 50% of the annual boat excise tax, so about $15,000420,000 annually. No members of the public wished to speak on the item. Perry recommended adoption. The public hearing was closed and the item was referred back to Committee on Finance and Property. E Beverly City Council Meeting Minutes—March 7,2022 page 3 of 11 I i I i Ayles presented on free cash for the benefit of new councilors and the public. Free cash is defined by the Division of Local Services as "the amount of funds that are unrestricted and available for appropriation." We have some policies in Beverly for what that is used for. Free cash cannot be used from the start of the fiscal year until the balance is certified by the state in the fall. Things that help free cash are underspent appropriated funds, positive revenue variances, and other required accounting adjustments. Free cash is used for one-time expenditure capital projects, building or replenishing stabilization funds, paying down debt or unforeseen emergency needs. The City's goal is to have 3-8% of the operating budget. There are benefits to taxpayers like creating flexibility within the budget, reducing financial risk, maintaining reserve levels, and paying cash for capital projects, which avoids borrowing costs. The current City policies are in line with best practices and help the City's bond rating which translates to lower interest rates on existing and future debt. Rand asked for the breakout of the categories that make up this year's free cash, like the difference between unanticipated revenues and what has been turned back from the budget. Houseman stated he would like to see something on the City website that communicates to the general public more about how the City manages municipal finances. Communications from His Honor the Mayor (Continued) Order 4069-Transfer-$10,500 from the Reserve for Union Negotiations into the Fire Department Budget to fund costs associated with recently agreed upon MOA between the City of Beverly and Fire Dispatch Union. Referred to Committee on Finance and Property. Public Hearings (Continued) Order 4048-8:1OPM-Transfer of$642,085 from the city's certified free cash balance into capital fund 598 and to rescind the previously authorized loan(Order#044-2021) of$750,000 for replacement of the turf field at the high school. Flowers opened the public hearing. Ayles stated that Order#044-2021 allowed for a contract to be signed and for the work to be done, but we would like to use free cash in lieu of borrowing. Bowen and Houseman asked about the disposal of the previous turf field and how the project was closed. j Ayles stated he could get that information. Perry recommended adoption. Perry stated the cost went down from $750,000 and that this is a pretty good strategy that saves taxpayer money by not taking a loan. The public hearing was closed and the item was referred back to Committee on Finance and Property. t i I E Beverly City Council Meeting Minutes—March 7,2022 page 4 of I s s i i i I I 3 Communications from His Honor the Mayor (Continued) Order#070-Transfer- $113,500 into various municipal department budgets to fund costs associated with recently settled contract between City of Beverly and BMEA. Referred to Committee on Finance and Property. Order#071-Approving Purchase of 14 Simon Street and 34 Simon Street, Beverly, MA for consideration of$200,000 each. Referred to Committee on Legal Affairs. Public Hearings (Continued) Order#049-8:20PM-Transfer of$1,111,519 from the city's certified free cash balance to be placed in the City's Stabilization fund and a transfer of$224,304 from the city's free cash balance to be placed in the OPEB trust. Transfer total requests totaling $1,335,823. Flowers opened the public hearing. Ayles stated this is a result of the policy around free cash. This will allow the City to be less impacted by a recession. The OPEB portion of this has to do with the liability and funding of healthcare of employees and retirees. There was discussion on fund balances and the City's financial goals of having 10-15% of the City's budget in savings so that services can be continued during an economic downturn. A motion to recess the public hearing to 9:OOpm was made and seconded. A vote was taken, and the motion carried(9-0). Order 9050-8:30PM-Transfer of the city's free cash balance in the amount of$1,500,000 to be placed in the City Hall Rehabilitation capital project fund. Flowers opened the public hearing. Bowen asked how much this front loading of cash would save in the long term and what the City could get for less at this time. Bowen affirmed that this has been a long-standing priority but stated she is nervous about the number and about what it might save versus what opportunities might be lost, like work on roads and sidewalks. Ayles stated that typically when the City goes to borrow there is a short term borrowing for a cash infusion,then at the close-out of the project when all the costs are final, in many cases the City at that point will permanently borrow what remains for the outstanding debt. There is a significant benefit to front loading projects with cash to save interest rates and fees. A motion to recess the public hearing for Order#050 to 9:lOpm was made and seconded. A vote was taken, and the motion carried (9-0). Order#066-8:40PM-Transfer of$325,000 of the City's Free Cash for the remainder of the purchase price as well as costs of improvements to the two lots on Simon Street. Flowers opened the public hearing. Euplio Marciano, 141 McKay St., gave an overview of the two lots and stated this will revitalize these areas. This also provides parking for the neighborhood and is a great asset to hold on to. The neighbors will be happy with those parks coming alive again. E Beverly City Council Meeting Minutes—March 7,2022 page 5 of]] I s i Alison Dudley, 7 Beckford St.,requested this be approved. Dudley stated this will be important for the neighborhood to see that the City is prioritizing this community. These open spaces are critical in the neighborhood. Chelsea Zakas, Associate Planner, stated that this is in line with the goals of the City's open space plan from 2015. Perry recommended adoption. The public hearing was closed and the item was referred back to Committee on Finance and Property. Order#067-8:50PM-CPA Funding Recommendation for Out of Cycle application relative to the anticipation by the City, of two vacant lots located at 14 Simon Street and 34 Simon Street. Flowers opened the public hearing. Ayles stated this is the other piece of funding for the previous item. Marilyn McCrory, member of the Open Space and Recreation Committee,thanked the City for jumping at the opportunity. A motion to recess the public hearing for Order#049 to 9:05pm was made and seconded. A vote was taken, and the motion carried(9-0). The hearing on Order#067 was resumed. Perry recommended adoption. Alison Dudley, 7 Beckford St., stated she is the Ward 3 representative on the Open Space and Recreation Committee and expressed support for this funding as well. These are small parks but will have a big impact. The public hearing for Order#067 was closed and the item was referred back to Committee on Legal Affairs. Communications from His Honor the Mayor (Continued) Order#072-Grant-$1,300 from the Commonwealth of Mass MED-Project Drug Stewardship Program. This grant will be used for costs surrounding the management and disposal of unwanted household opioids in the medication collection receptacle in the Beverly Police Station lobby. Referred to Committee on Finance and Property. Order#073-Grant-$3,000 to the Emergency Management Task Force a Hazardous Material Emergency Preparedness grant from the Mass Emergency Management Agency to be used for hazardous materials planning, training, and exercise activities with a goal of developing, improving and carrying out emergency plans. Referred to Committee on Finance and Property. Public Hearings (Continued) Order#049-Transfer of$1,111,519 from the city's certified free cash balance to be placed in the City's Stabilization fund and a transfer of$224,304 from the city's free cash balance to be placed in the OPEB trust. Transfer total requests totaling $1,335,823. Beverly City Council Meeting Minutes—March 7,2022 page 6 of I c I 34 I E# Flowers opened the public hearing. Lorinda Visnick, 39 Middlebury Lane, stated the City is in fantastic financial shape. Visnick encouraged the Councilors to think of a much bigger picture of how the City does forecasting and how it is that the City gets money in these buckets, specifically the stabilization fund. We talk about it as a rainy day fund, and we are going through a two-year nor'easter. The Council can vote to change their financial policies. There is this very large pool of money, and it seems like we cannot ever spend it. Over a million dollars is a lot, and we could be doing a lot of different things. Perry recommended adoption. The policy goal is to get to 10-15% of the general funds in the stabilization fund. If this is approved, it would get to 11.9%. It helps protect the bond rating. By having these kinds of reserves in place,the City can get cheaper loan orders which saves the taxpayer money. The City did take one million from stabilization during the pandemic and was able to avoid layoffs. If it gets up to 13%2 -14%then it would be good to begin having a dialogue about what to do with those funds. A motion to recess the public hearing for Order#050 to 9:20pm was made and seconded. A vote was taken, and the motion carried (9-0). The hearing on Order#049 was resumed. Feldman asked at what point it would negatively impact the bond rating to take out of the fund or to not add to the stabilization fund. Feldman also asked what it could be used for during a recession. Perry stated the rating agencies like to see policies in places, the capacity to do it for continuity and the overall picture. Perry stated it can be used for any legal appropriation by state law. It would require a 2/3 vote and the mayor to initiate it. The City has financial policies that suggest what to use it for. St. Hilaire stated he has been a supporter of the current approach. At some point it might be good to revisit. St. Hilaire asked if coming into budget season there could be some sort of analysis of the impact of the pandemic and how the City weathered the storm. St. Hilaire also suggested putting more towards road and sidewalk repair. A motion to recess the public hearing for Order#050 to 9:35pm was made and seconded. A vote was taken, and the motion carried (9-0). The hearing on Order 4049 was resumed. Houseman stated the City is certainly in a different place financially than when these policies were implemented. When there were recessions in the past and state aid went down, we had to ask if we would have to lay off folks. That was a real issue, and there was even a conversation about if an elementary school would need to be closed down. Following the policies has gotten the City to the place where we can have this kind of conversation instead of that kind of conversation. When there have been recessions in the past,they were normal setbacks; this is not a normal set back or recession. The money from the federal government through these various different acts is not going to last and will not be available down the road, so this is an important conversation to have. Houseman stated he does not have a problem with the advocacy to spend on services but cautioned the Council that there is a reason the policies are there. Even though it looks like a lot of money, it is important to think about the big global picture. Rand expressed her support for the transfer. The City is in good economic shape due to these policies. Rand stated that this time of year always brings to mind the dichotomy of the health of the City and the experience of the citizens. Housing is a major roadblock. Rand considered how i Beverly City Council Nfeeting Minutes—March 7,2022 page 7 of f f I { I it can be supported even better than it is now and how to support citizens to become economically stable. Sweeney stated we should take advantage of the unique opportunity we are in to add to what is spent annually on roads and sidewalks. We should continue with the policy as it has been developed, but with this ARPA infusion,there is the opportunity to both build the stabilization fund, consistent with the financial policies, but then also look to other funding to make some meaningful investments in the City. A motion to recess the public hearing for Order#050 to 9:45pm was made and seconded. A vote was taken, and the motion carried(9-0). The hearing on Order#049 was resumed. - Crowley asked when the City would get to the point of having that 13-14% in the stabilization fund. Ayles stated it would take two to three years if the City continues putting funds in annually. Cahill stated he wanted to echo what Councilor Houseman said on a lot of fronts. This conversation is always of great value. When we make the budget every year,we are trying to make sure that we can deliver really good services in all our departments. The goal of the stabilization fund is to ensure that when the inevitable downturn in the economy does come, we can continue to deliver services through a recession. The public hearing was closed and the item was referred back to Committee on Finance and Property. Communications from His Honor the Mayor(Continued) Order#074-2022 Capital Expenditure Plan A motion to receive and place on file was made and seconded. A vote was taken, and the motion carried (9-0). Public Hearings (Continued) Order#050-Transfer of the city's free cash balance in the amount of$1,500,000 to be placed in the City Hall Rehabilitation capital project fund. Flowers reopened the public hearing. Houseman asked about the design. Ayles stated once a designer comes on board,they will meet with stakeholders, do a needs assessment, look at the current structure and come up with what is feasible. Houseman stated he hoped the Council would have input as they conduct their business in City Hall. The public hearing was closed and the item was referred back to Committee on Finance and Property. Beverly City Council ALleeting Min:des—Nlarch 7,2022 page 8 of 11 Communications from other City Officers and Boards Order#075-Tim Flaherty, Charter Review Committee Final Report(Report is on file for public viewing at the City Clerk's Office and on the City Clerk's website). Referred to Committee on Legal Affairs. Order#079-City Solicitor-Process for local approval of home rule petition to amend the City's 1995 Home Rule Charter. Referred to Committee on Legal Affairs. Order#076-Community Preservation Committee-9th Round CPA Project Funding Recommendations. Referred to Committee on Finance and Property. Order#077-Quarter 2 summary from the School Committee Finance and Facilities. A motion to receive and place on file was made and seconded. A vote was taken, and the motion carried (9-0). Order 9078-City Clerk-New License for Witch City Taxi, Inc. at 92 Jackson Street, Salem. Referred to Committee on Legal Affairs. Communications, Application and Petitions Order#080-Keolis-2022 Yearly Operating Plan. A motion to receive and place on file was made and seconded. A vote was taken, and the motion carried (9-0). i Motions and Orders Order#055-Sergeant Henebury-Amendment to Include Handicapped Parking Space at Lyons tPark, located across from 126 Lothrop on the East side. A motion to approve was made and seconded. A vote was taken, and the motion carried (9-0). i Flowers noted that the final passage will be at the next meeting. The motion to recess for committee work was made and seconded. A vote was taken, and the motion carried(9-0). The meeting recessed at 10:01pm. B Flowers called the meeting back to order at 10:35pm. Reports from Committees Finance and Property Order 9047-Transfer of$70,920 from the Waterway Improvement Fund. The transfer consists of$35,000 to support the CAD cell feasibility study grant, $32,800 to support the hoist pier construction grant and$3,120 to support the Glover Wharf float feasibility study grant. A motion to approve was made and seconded. A vote was taken, and the motion carried (9-0). : Beverly City Council Meeting Minutes—March 7,2022 page 9 of I I E F P Order#048-Transfer of$642,085 from the city's certified free cash balance into capital fund 598 and to rescind the previously authorized loan(Order#044-2021) of$750,000 for replacement of the turf field at the high school. A motion to approve was made and seconded. A vote was taken, and the motion carried(9-0). Order#049-Transfer of$1,111,519 from the city's certified free cash balance to be placed in the City's Stabilization fund and a transfer of$224,304 from the city's free cash balance to be placed in the OPEB trust. Transfer total requests totaling $1,335,823. A motion to approve was made and seconded. A vote was taken, and the motion carried (9-0). Order#050-Transfer of the city's free cash balance in the amount of$1,500,000 to be placed in the City Hall Rehabilitation capital project fund. A motion to approve was made and seconded. A vote was taken, and the motion carried (8-1, Bowen). Order#066-Transfer of$325,000 of the City's Free Cash for the remainder of the purchase price as well as costs of improvements to the two lots on Simon Street. A motion to approve was made and seconded. A vote was taken, and the motion carried (9-0). Order#068-Grants-$6,275 Student Awareness Fire Education and Senior SAFE grant for $3,255 from the EOPSS-Department of Fire Services. Total grant award is 9,530 for public fire and life safety initiatives in our community. A motion to approve was made and seconded. A vote was taken, and the motion carried (9-0). Order 4069-Transfer-$10,500 from the Reserve for Union Negotiations into the Fire Department Budget to fund costs associated with recently agreed upon MOA between the City of Beverly and Fire Dispatch Union. A motion to set the public hearing for March 21 at 7:15pm was made and seconded. Order#070-Transfer- $113,500 into various municipal department budgets to fund costs i associated with recently settled contract between City of Beverly and BMEA. A motion to set the public hearing for March 21 at 7:25pm was made and seconded. Order 4072-Grant-$1,300 from the Commonwealth of Mass MED-Project Drug Stewardship I Program. This grant will be used for costs surrounding the management and disposal of unwanted household opioids in the medication collection receptacle in the Beverly Police Station lobby. A motion to approve was made and seconded. A vote was taken, and the motion carried(9-0). Order 9073-Grant-$3,000 to the Emergency Management Task Force a Hazardous Material Emergency Preparedness grant from the Mass Emergency Management Agency to be used for E hazardous materials planning,training, and exercise activities with a goal of developing, improving and carrying out emergency plans. A motion to approve was made and seconded. A vote was taken, and the motion carried(9-0). Order#076-Community Preservation Committee-9th Round CPA Project Funding Recommendations. A motion to set the public hearing for April 4 at 7:30pm was made and seconded. Beverly City Council ALleeting Min:ites—Alfarch 7,2022 page 10 of I I I' c Legal Affairs Order#59-City Clerk-Lodging House License, Jalbert Properties, LLC for Highland Manor at 7 Highland Avenue A motion to approve a conditional license was made and seconded. A vote was taken, and the motion carried(9-0). Order#063-Assistant City Solicitor Oldmixon-Fixed Route Amphibious Sightseeing Tour Application and Process for Council Review and Comment A motion to receive and place on file was made and seconded. A vote was taken, and the motion carried (9-0). Order#067-CPA Funding Recommendation for Out of Cycle application relative to the anticipation by the City, of two vacant lots located at 14 Simon Street and 34 Simon Street. A motion to approve was made and seconded. A vote was taken, and the motion carried(9-0). Order#071-Approving Purchase of 14 Simon Street and 34 Simon Street, Beverly, MA for consideration of$200,000 each. A motion to approve was made and seconded. A vote was taken, and the motion carried (9-0). Order 9075-Tim Flaherty, Charter Review Committee Final Report(Report is on file for public viewing at the City Clerk's Office and on the City Clerk's website). A motion to set the public hearing for April 4 at 7:45pm was made and seconded. A vote was taken, and the motion carried (9-0). A motion to refer back to Legal Affairs was made and seconded. A vote was taken, and the motion carried (9-0). Order#078-City Clerk-New License for Witch City Taxi, Inc. at 92 Jackson Street, Salem. A motion to approve was made and seconded. A vote was taken, and the motion carried(9-0). Public Services Order#051-Reappointment-Mr. Michael Murphy as City Republican Committee Representative on the Registrar of Voters. A motion to approve was made and seconded. A vote was taken, and the motion carried (9-0). I t I Flowers stated there would be a Committee of the Whole meeting on March 14 at 6:30pm and the next regular meeting will be on March 21 at 7:00pm. Houseman stated that Order#060 in Committee on Finance and Property will be put off until the end of the month. Since there is so much other business going on, it will be scheduled later on. A motion to adjourn was made and seconded. A vote was taken, and the motion carried(9-0). The meeting adjourned at 10:48pm. i i I Beverly City Council Meeting Minutes—March 7,2022 page 11 of I I E i Scott D. Houseman-Chair Julie R. Flowers Matthew J. St. Hilaire FINANCE AND PROPERTY/CITY COUNCIL COMMITTEE OF THE WHOLE MINUTES Monday, March 7, 2022, 7:OOPM Within the Confines of the City Council Meeting City Council Chambers, 3,d Floor, Beverly City Hall, 191 Cabot St. Houseman called to order the Finance and Property meeting at 10:03pm. Members present: Julie Flowers,Matthew St. Hilaire, Scott Houseman Order Date to Description Action Taken Number Committee #024 1/18/2022 Councilor Houseman-Letter regarding the Financial Hold Forecast Committee Transfer of$70,920 from the Waterway Improvement Fund. The transfer consists of$35,000 to support the #047 2/22/2022 CAD cell feasibility study grant, $32,800 to support the Approve 3-0 hoist pier construction grant and $3,120 to support the Glover Wharf float feasibility study grant Transfer of$642,085 from the city's certified free cash #048 2/22/2022 balance into capital fund 598 and to rescind the previously Approve 3-0 authorized loan(Order#044-2021) of$750,000 for replacement of the turf field at the high school Transfer of$1,111,519 from the city's certified free cash balance to be placed in the City's Stabilization fund and a #049 2/22/2022 transfer of$224,304 from the city's free cash balance to Approve 3-0 be placed in the OPEB trust. Transfer total requests totaling $1,335,823 j Transfer of the city's free cash balance in the amount of #050 2/22/2022 $1,500,000 to be placed in the City Hall Rehabilitation Approve 3-0 capital project fund Councilor Bowen and Councilor Houseman-Rodent #058 2/22/2022 infestation in downtown and other neighborhoods Hold Councilor Houseman-A letter to meet with Finance & #060 2/22/2022 Hold Property for discussion on the budget Councilor Houseman-National Grid Cable Transmission Public hearing #062 2/22/2022 project 3/21/22 at 8:00pm #064 2/22/2022 Councilor Houseman-Rodent Control Hold Transfer of$325,000 of the City's Free Cash for the #066 2/22/2022 remainder of the purchase price as well as costs of Approve 3-0 improvements to the two lots on Simon Street Grants-$6,275 Student Awareness Fire Education and #068 3/7/2022 Senior SAFE rant for $3,255 from the EOPSS- Approve 3-0 i i Department of Fire Services. Total grant award is 9,530 for public fire and life safety initiatives in our community Transfer-$10,500 from the Reserve for Union #069 3/7/2022 Negotiations into the Fire Department Budget to fund Public hearing costs associated with recently agreed upon MOA between 3/21/22 at 7:15pm the City of Beverly and Fire Dispatch Union Transfer- $113,500 into various municipal department #070 3/7/2022 budgets to fund costs associated with recently settled Public hearing contract between City of Beverly and BMEA 3/21/22 at 7:25pm Grant-$1,300 from the Commonwealth of Mass MED- Project Drug Stewardship Program. This grant will be #072 3/7/2022 used for costs surrounding the management and disposal Approve 3-0 of unwanted household opioids in the medication collection receptacle in the Beverly Police Station lobby Grant-$3,000 to the Emergency Management Task Force a Hazardous Material Emergency Preparedness grant from the Mass Emergency Management Agency to be used for Approve 3-0 #073 3/7/2022 hazardous materials planning, training, and exercise pP activities with a goal of developing, improving and carrying out emergency lans #076 3/7/2022 Community Preservation Committee-9th Round CPA Public hearing Project Funding Recommendations 4/4/22 at 7:30 m At 10:16pm, Committee of the Whole was called to order. The motion to adjourn the Committee of the Whole was made and seconded. A vote was taken, and the motion carried (9-0). The motion to adjourn the Finance and Property meeting was made and seconded. A vote was taken, and the motion carried(3-0). The meeting adjourned at 10:31pm. i i i i f Z E `s E p€3 S 4 k E I E E' Beverly City Council Finance and Property Committee Meeting Minutes—March 7,2022 page 2 of 2 E Estelle M. Rand-Chair Todd C. Rotondo Brendan S. Sweeney LEGAL AFFAIRS /CITY COUNCIL COMMITTEE OF THE WHOLE MEETING MINUTES Monday, March 7, 2022, 7:OOPM Within the Confines of the City Council Meeting City Council Chambers, 311 Floor, Beverly City Hall, 191 Cabot St. Rand called to order the Legal Affairs meeting at 10:06pm. Members present: Todd Rotondo, Brendan Sweeney, Estelle Rand Order Date to Description Action Taken Number Committee Councilor Rotondo-Amendment to Chapter 270- #056 2/22/2022 Section 37A"Bicycle lanes shall be created in the Hold following locations" CPA Funding Recommendation for Out of Cycle #067 2/22/2022 application relative to the anticipation by the City, Approve 3-0 of two vacant lots located at 14 Simon Street and 34 Simon Street Approving Purchase of 14 Simon Street and 34 #071 2/22/2022 Simon Street, Beverly, MA for consideration of Approve 3-0 $200,000 each Tim Flaherty, Charter Review Committee Final Public hearing set #075 3/7/2022 Report for 4/4/2022 at 7:45pm #078 3/7/2022 City Clerk-New License for Witch City Taxi, Inc. Approve 3-0 at 92 Jackson Street, Salem City Solicitor-Process for local approval of home #079 3/7/2022 rule petition to amend the City's 1995 Home Rule Hold Charter i The motion to adjourn the Legal Affairs meeting was made and seconded. A vote was taken, and the i motion carried (3-0). The meeting adjourned at 10:22pm. I 'i. i i I I I i i C i Kathleen M. Feldman-Chair Hannah L. Bowen Steven M. Crowley PUBLIC SERVICES/CITY COUNCIL COMMITTEE OF THE WHOLE MINUTES Monday, March 7, 2022, 7:OOPM Within the Confines of the City Council Meeting City Council Chambers, 3rd Floor, Beverly City Hall, 191 Cabot St. Feldman called the meeting to order at 10:05pm. Members present: Hannah Bowen, Steven Crowley, Kathleen Feldman Order Date to Description Action Taken Number Committee Councilor Rotondo and Councilor Crowley- 4033 2/7/2022 Consideration request to hold a Public Service Hold forum to address the flooding in Ward 1 and Ward 3 Councilor Crowley-Request to hold a Public #037 2/7/2022 participation forum for a Public Service Hold Committee Meeting regarding Varian Site at 150 Sohier Road Reappointment-Mr. Michael Murphy as City 4051 2/22/2022 Republican Committee Representative on the Approve 3-0 Registrar of Voters Councilor Bowen and Councilor Houseman- #058 2/22/2022 Rodent infestation in downtown and other Hold neighbor oods #062 2/22/2022 Councilor Houseman-National Grid Cable Hold Transmission Project #064 2/22/2022 Councilor Houseman-Rodent Control Hold #065 2/22/2022 National Grid,New England Power Company Public hearing Petition for Transmission Line Franchise 3/21/22 at 8:OOpm The motion to adjourn was made and seconded. A vote was taken, and the motion carried (3-0). The meeting adj ourned at 10:14pm.