May 4, 2021 Secretary's report.docx-1 Beverly Council on Aging
Board of Directors Meeting
Date: May 4th 2021
Place: Google meets—by phone and computer
Members Present: Claire-Marie Hart, Bob Hobbs, Cynthia Montalbano, Stephanie Tallo
Jessica Wistran, Susan Feeney
Staff Present: MaryAnn Holak, Samatha Kossow
Meeting called to order: 2:35 pm
Pursuant to Governor Baker's March 12, 2020 order suspending certain provisions of the Open
Meeting Law, GLC 30A S 18 and the Governor's March 15, 2020 order Imposing strict
limitations on the number of people that may gather in one place, this meeting of the BCOA
Board of Directors will be conducted via remote participation to the greatest extent possible.
Secretary's Report: Minutes were accepted as written.
Director's Report
Building Concerns and Usage
Inquiry from City Councilor for use of Senior Center for City Council Meetings.
Parking lot needs repairs.
Front sidewalk in need of replacement-in FY'22 budget line item
Pop up tents will be used for outdoor activities.
Back sidewalk bricks need repair or replacement.
Administration and Finances
April financial reports reviewed. Meeting with Mayor Cahill and Finance Director on April 7'
Matching grant for"A walk in the Woods" grant will match $1,800.00 towards another program
in the fall. Three walks thus far.
Good press in Salem News for the Cooks night off program.
June meeting— Slate of officers will be nominated.
Program and Events
Continental Breakfast Seating will be tables of three serving fresh juice and coffee. Planned for
lawn games and hotdogs will also be offered.
Gail Murley and Joann Sampson will offer their exercise class outdoors in the parking lot and the
walking groups will keep on walking.
Fresh produce will be offered on Cooks night off, Cooks' night off program, is a lifeline for
seniors that are shut ins due to the virus.
Meetings/Activities/Clients of Concerns
100 Caregiver bags - distributing them through April and May, this has been a nice partnership
with the library police and fire to fill the bags with the appropriate materials.
Meetings with Rep. Parisella and Senator Lovely.
Handouts on News from Herald Citizen on Senior Community Center caregivers support project.
Senior of the Year Nomination form.
Personnel Updates
Thank you to Chip and Brendan for the wonderful Farm Stand they designed and built.
Thank you to Salem State MSW intern, Michelle Mezansky for all her contributions. Her
year-long internship ended on April 22"d
We were not matched with a Merrimack College fellow for the center for next year.
The Director's report was accepted as reported.
Committee Reports
Grant Committee: Several Grants were approved
Awards Committee will meet to discuss Senior of the Year process; nomination form in the
May newsletter, form also sent to Beverly churches
Unfinished Business
Discussion about offering programs in May and June. Board concurred with pre-registration and
limited class sized for all activities. Masks will continue to be worn in the building.
Property Tax Work Off Volunteers have been assigned and are working in their respective roles.
AD, Sam Kossow is still working on Title VI documents
New Business
Director MaryAnn Holak reviewed the budget drivers and narrative and the proposed budget to
the city.
Staff are continuing to work on a safe re-opening plan with little guidance from the state
Executive Office of Elder Affairs.
Staff have discussed a smaller version of Senior Day in the Park and this discussion will be
ongoing over the next month.
Staff are hoping they might still be assigned a Community Engagement Fellow to begin in
August 2021.
Announcements
No announcements
Next Board Meeting 2:30 pm - June I't
Respectfully Submitted
Cynthia Montalbano
Meeting adjourned 3: 40 pm