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1999-05-19PLANNING AND CONSTRUCTION COMMITTEE MINUTES MAY 19, 1999 A Meeting of the Planning & Construction Committee was held on Wednesday, May 19, 1999 at 7 PM at the Beverly Public Library, 32 Essex Street, Beverly, MA. Present were: Raymond Bouchard, Rodhey Maxnet, Robert Griffin, Cheryl Sydorko, Thad Siemasko, Timothy Brennan and Debbie Comeau. Also present were: William Lupini, Judith Mulligan, Peter Searoans, Ron Bouchard and Sam Bird. The Meeting was called to order at 7:07 PM by Mr. Bouchard. Briscoe School Update The Commission is in receipt of a memo sent to the Mayor regarding funding of $800,000.00 for the work to be done at Briscoe School. Bids have been received on the exterior work and a contract award has been made to "Epoxy Systems, hc". The total bid was $231,000.00. The Architect's estimate for the job was $422,000 including contingency. A contract document has been sent along to the company. Interior work to be done at Briscoe was advertised in the paper today. Mr. Bouchard stated that he has not seen the specs or plans. Mr. Lupini asked for an update on the time-frame around the demolition of the Bus Garage. He also questioned whether the stack needs to be upgraded and repairs needed to be done. Mr. Bouchard stated that the Commission is awaiting an Abestos Abatement. He also stated that according to the study done, the stack needs to be repaired Contract for the bathroom windows project has been awarded and contract documents have come back. The Contractor did not submit the proper insurance documents. The City can not move forward until those documents come back. MeKcown School Update Mr. Seamam reported that a meeting was held between Mr. Mello, the Mayor, Mr. Flansburgh, Mr. Bird, Mr. Bouchard, etc. Mr. Mello agreed to provide a schedule for repairs and reiterated their commitment to finishing the items on the punchlist. A.vem P-~val Side School Update Mr. Seamarts reported construction is in good shape. Furniture maybe moved in before the school totally finished but the Contractor has asked for a punch list beforehand. Castagna has given a completion date of July 19th but no change order has been submitted. Minutes 5/19/99 Page Two Mr. Bouchard reported that Change Order No. 1 was executed. The amount of that change order was $284,862.00 which encompassed most items that were strictly money items and did not have time-extensions attached to them. There will be an additional meeting to discuss an extension of time the Contractor has asked for as well as an additional $10,000.00. In exchange for this, they will give us certain classrooms in a finished state as long as we guarantee that we will not interfer with other sub-contractors finishing up. This will be put into writing to satisfy everyone. Right now substantial completion by the Contractor is scheduled for June 14th. They are looking for 30-days extension to July 19th. Hannah/Cove School Update Mr. Seamarm reported the SubBids opened on May 7th and there was less interest than anticipated. The bids received were under was what was expected. The Commission is in receipt of this bid information. One paint contractor, Kaloutas Painting, has asked to withdraw their bid, siting a mathematical error in their bid. Flansburgh has requested their backup information regarding the withdrawal. General Contractor bidding opens on Friday, May 21st. Mr. Bird reported that the total for the Filed Sub-Bids is $6,359,000.00 on both schools. Mr. Bird could not supply the split between the two schools. When the final bids are set, the Commission will have the cost split between the two schools. Mr. Bouchard asked Mr. Bird to give a copy of the Architect's estimate on bids to Mr. Seamam. The references on the sub-hidders have been checked. The Commission is in receipt of a copy of the bidders for "Construction Quality Control & Testing" on Hannah and Cove School Projects. The lowest bidder was ATC Associates, Inc. with a bid of $10,625.00. Mr. Maxner made a Motion the Commission accept ATC Associates, Inc. bid subject to satisfactory review of their qualifications by Mr. Bird. Mr. Siemasko seconded the Motion which was carried unanimously by the Commission. The Commission is in receipt of an updated "Change Order Log" on the Ayers Ryal Side School Project. The Commission asked Mr. Seaman to do a comparison of the log and give the information to Mr. Bird. The Commission will walt to hear from Flansburgh & Associates on the General Contmctor's Bid. A meeting will be called to award the Contract. Minutes 5/19/99 Page Three Approval of Previous Meeting Minutes Mr. Brennan made a Motion to approve the Minutes of the March 17th Meeting as amended which was seconded by Mr. Maxner. The Motion was carded tmanimously. Mr. Maxher made a Motion to approve the Minutes of the April 21st Meeting as mended. This Motion was seconded by Mr. Brennan and carried unanimously. Invoices Appmved: 1. Baker & Taylor 2. Charrette ProGraphics 3. Charrette ProGraphics 4. Perma-Bound 5. Perma-Bound 6. Boston Globe 7. UTS 8. BFS Printers 9. BFS Printers 10. BFS Printers 11. BFS Printers 12. Gale Associates 13. Earl Flansburgh & Assoe. 14. Earl Flansburgh & Assoc. 15. Earl Flansburgh & Assoe. 16. Earl Flansburgh & Assoe. 17. Earl Flansburgh & Assoc. 18. Earl Flansburgh & Assoc. 19. Earl Flansburgh & Assoc. 20. Earl Flansburgh & Assoe. 21. Earl Flansburgh & Assoc. 22. Earl Flansburgh & Assoc. 23. Earl Flansburgh & Assoe. 24. Earl Flansburgh & Assoc. 25. Earl Flansburgh & Assoc. 5001817014 $ 311.99 KK373685-R 7,280.44 KK374204-R 3,628.13 187911-3 535.04 257424-0 748.41 4/1/994/30/99 531.30 7 414.75 V0035 1,755.00 V0052 3,078.00 X8824 5,143.00 X9883 2,497.50 0905251 2,730.00 09602.00-0019751 2, 160.00 09602.03-0019752 5,519.01 09605.00-0019753 4,642.94 09605.03-0019754 5,040.73 09605.04-0019755 2,401.81 09602.07-0019798 5,499.00 09602.08-0019799 595.00 09604.09-0019800 255.00 09604.10-0019801 255.00 09602.00-0019906 11,104.00 09604.00-0019907 6,750.54 09604.02-0019908 5,874.98 09605.00-0019909 10,034.16 Mr. Maxner made a Motion to approve the Invoices as presented which was seconded by Ms. Sydorko. The Motion was carried unanimously.