1997-23-01PLANNING & CONSTRUCTION COMMITTEE
MINUTES
JANUARY 23, 1997
A meeting of the Building and Other Facilities Planning and Construction Committee was held
on Wednesday, January 23 1997 at the Briscoe Middle School, School Committee room at 7:00
p.m. Present were Ray Bouchard, Cheryl Sydorko, Rod Maxher, Tim Brennan, Maureen Hobin,
Mike Nardella, School Business Manager Judy Mulligan, Project Manager Peter Seamans,
Director of Purchasing Christopher Bradley, Jeanne Kuespert bf Earl Flansburgh +Associates, and
School Committee members Nancy Levin, Russ Bjork, Connie Krueger, Bob McHugh and Linda
Goodenough.
Ray called the meeting to order then recessed for a presentation from Jeanne. Jeanne handed out
a proposed phasing timeline for construction of the elementary schools. Discussion followed.
The question was raised if it would be possible to do the site work at Ayers school during the
summer of 1997 to avoid blasting when kids are in school. It was also asked if the bid process for
Ayers could begin earlier than planned with a stated start and finish date in order to insure
occupancy by September of 1998. General consensus was that the site work at Ayers shotrid be
done in the summer of 1997. Jeanne will look into the cost of bidding the site work separately and
get back to the Committee.
Ray called the meeting back to order at 7:40 p.m. Thad Siemasko arrived. Peter asked for a motion
that the Committee send a letter approving a start date of March 15, 1997 on the new school. Ray
suggested that a change order be used instead and that Mello Construction request a change in
start date in writing.
Judy handed out to members of the Committee the latest cost spreadsheets on the elementary
schools project and an update from Strekalovsky and Hoit on the progress of the secondary
schools feasibility study. She also handed out a copy of a letter from the McKay School Site
Council requesting that the McKay School students move into the new school upon its
completion and that the McKay school be used to house students from schools under
construction, and a copy of the School Committee's response to the request which stated that this
would not be feasible for Ayers, Hannah and Cove but could be reconsidered when those three
schools are done. Iudy asked if the Committee wished to approve change order #2 on the Briscoe
Roof Project. Ray wants to wait until substantiation of Murphy Specialties reasons for the delays
is received from Gale Associates. Judy asked if the Committee would approve payment of three
invoices from Flansburgh. Rod made a motion to pay two of the invoices, one for $9,877.60 and
one for $1,320. Tim seconded the motion and it was voted 7-0 to pay two of the invoices.
There was discussion about the Clerk of the Works search. The subcommittee is working on a
contract. Rod made a motion to adjourn. Cheryl seconded and it was voted 7-0 to adjourn. The
next meeting will be held on the third Wednesday in February.
Respectfully submitted,
Judith A. Mulligan
Acting Secretary/Clerk