1997-05-03PLANNING & CONSTRUCTION COMMITTEE
MINUTES
MARCH 5, 1997
A meeting of the Building and Other Facilities Planning and Construction
Committee was held on Wednesday, March 5, 1997 at 6:30 p.m. at the Briscoe Middle
School, School Committee Room. Present were Ray Bouchard, Thad Siemasko,
Mike Nardella, Tim Brennan, Rod Maxner, Maureen Hobin, School Business
Manager Judith Mulligan, Director of Purchasing Christopher Bradley, Phil Hubbard
of the Community Development Office and Norman Ganley of the Beverly
Commission on Disabilities.
Ray called the meeting to order then recessed for presentations from Stubbins
Associates, Naecker Ammondson and Meyer and Meyer. Following the
presentations the meeting was called back to order. Gary Siden of Nilsson-Siden
Associates reported on the bid opening for roofs at two fire stations. There were 12
bidders, ranging in price from $51,000 to $92,000. The original estimate was $80,000,
so bids fell well within the estimate. The three lowest bidders were as follows:
Belcour - $51,750, Alt. #1 - $6500, Alt. #2 - No Bid, Alt. #3 - No Bid
Pinnacle Systems - $54,225, Alt. #1 - $2300, Alt. #2 - $8300, Alt. #3 - No Bid
A & M Roofing - $62,800, Alt. #1 - $6400, Alt. ~#2 - $12,000, Alt. #3 - No Bid
All three bidders are DCPO qualified. Alternate #1 was for a fully adhered roofing
system instead of a ballast system at the main fire station. Alternate #2 was for an
aluminum parapet-cap at the main station. Since the prices were low enough to
allow for alternates #1 and #2, Belcour was taken out of consideration for not
addressing alternate #2 in their bid. Pinnacle, the next lowest bidder, had three good
references. The architect recommended Pinnacle with alternates #1 and #2 for a
total of $64,825.
Rod made a motion that based on a recommendation of the Director of Purchasing
and Gary J. Siden, Principal of Nilsson-Siden Associates, Inc., the Planning and
Construction Committee hereby recommends to the Mayor that the contract for
Beverly Fire Dept. roof replacements be awarded to Pinnacle Northeast Systems,
Inc., 420 Boston Turnpike, Shrewsbury, MA 01543 in accordance with the bid
submitted February 27, 1997 for the proposed base contract price of $54,225 with
alternates #1 and #2 for an additional $10,600. The motion was seconded by Tim
and voted 6-0. Ray asked Judy to send a letter to Mayor (CC: Chris Bradley) regarding
the above recommendation.
Ray polled non-voting members regarding the design firm for handicap accessibility
improvements at City Hall. Results in order of preference were as follows:
Norm Ganley - Naecker-Ammondson, Stubbins, Meyer & Meyer
Chris Bradley - Naecker-Ammondson, No comment, No comment
Phil Hubbard - Naecker Ammondson, Meyer & Meyer, Stubbins
Judy Mulligan - Stubbins, Naecker-Ammondson, Meyer & Meyer
Voting members voted as follows:
Mike Nardella - Stubbins, Naecker- Ammondson, Meyer & Meyer
Thad Siemasko - Stubbins, Naecker- Ammondson, Meyer & Meyer
Maureen Hobin - Stubbins, Naecker-Ammondson, Meyer & Meyer
Rod Maxner - Naecker-Ammondson, Meyer & Meyer, Stubbins
Tim Brennan - Naecker-Ammondson, Meyer & Meyer, Stubbins
Ray Bouchard - Stubbins, Naecker-Ammondson, Meyer & Meyer
After discussion, Thad made a motion, seconded by Tim to accept the 4-2 vote for
Stubbins. A negotiating committee comprised of Maureen, Tim and Thad was
assigned by Ray. He would like to have negotiations wrapped up before the next
meeting on Wednesday, March 19, 1997.
Ray requested that Strekalovsky and Hoit attend the next meeting.
Rod made a motion to adjourn, Mike seconded and the meeting adjourned at 9:00
p.m.
Respectfully submitted,
Jddith A. Mulligan
Acting Secretary/Clerk