1997-21-05PLANNING & CONSTRUCTION COMMITTEE
MINUTES
MAY 21, 1997
A meeting of the Building and Other Facilities Planning and Construction Committee was
held on Wednesday, May 21, 1997 at 7:00 p.m. at the Briscoe Middle School, School
Committee Room. Present were Ray Bouchard, Thad Sidmasko, Tim Brennan, Mike
Nardella, Rod Maxner, School Business Manager Judith Mulligan, Clerk of the Works Bill
Di Bartelomeo, Jeanne Kuespert of Earl Flansburgh & Associates, Matt Ruby of Firestone
and Catherine O'Hare of the Beverly Citizen.
Jeanne presented a subagenda. Earl Flansburgh was unable to make the meeting. The issue
of grading onto Cummings property is still unresolved.
Maureen Hobin arrived a few minutes after the meeting began. There was a discussion
about a tree on the site of the new school which was to be used as part of the landscaping.
The tree was damaged during the April 1, 1997 storm. Rod made a motion, seconded by
Mike, to delete tree protection from the scope of work and add tree removal. So voted 6-0.
There was a discussion about use of the cornerstone from Washington/Beadle at the new
school Mike made a motion, seconded by Thad, to proceed with the building as planned
with use of the cornerstone to be determined later. So voted 6-0. It was determined that
the Building Committee would choose all colors and exterior materials. Ray wanted it
made clear that the Committee wants any issues that require immediate response brought
before it and a special meeting will be held if necessary.
Matt Ruby of Firestor~e began a presentation on different types of roofing surfaces
available. Cheryl Sydorko arrived at 7:30. Matt Ruby finished his presentation at 8:30.
A report from Gary Siden on the fire station roofs was reviewed and the Clerk of the
Works reported on the status of the new school construction.
Thad made a motion, seconded by Rod to approve the minutes of the March 19, 1997
meeting. So voted 7-0. Rod made a motion, seconded by Maureen to approve the minutes
of the April 16, 1997 meeting. So voted 7-0.
ludy gave a report on the bid opening for the photovoltaic field at the high school. The bid
was over budget and there was only one bidder so alternatives are being studied.
The following bills were approved for payment:
Strekalovsky & Holt $5249.48 Rod
UTS $295.00
Earl Flansburgh & Assoc. $2677.36
Earl Flansburgh & Assoc. $2424.00
Earl Flansburgh & Assoc. $3492.00
Earl Flansburgh & Assoc. $5546.39
Welch Associates $500.00
Shooshanian Engineering$4500.00
motion, Cheryl second, voted 7-0
Rod motion, Maureen second, voted 7-0
Rod motion, Cheryl second, voted 7-0
Rod motion, Cheryl second, voted 7-0
Rod motion, Cheryl second, voted 7-0
Rod motion, Maureen second, voted 7-0
Rod motion, Maureen second, voted 7-0
Rod motion, Cheryl second, voted 7-0
Under new business the City Hall ADA study was discussed. Stubbins Associates wants
$12,200 for the study but the City only has $10,000. Thad will call the Committee's second
choice, Naecker Ammondson, to see if they can do it for $10,000. The scope may have to be
revised.
Rod made a motion to adjourn at 9:05, seconded by Maureen and so voted 7-0.
Respectfully submitted,
Judith A. Mulligan
Acting Secretary/Clerk