1997-19-06PLANNING & CONSTRUCTION COMMITTEE
MINUTES
JUNE 18, 1997
(Recessed to June lc~ 1997)
A meeting of the Building and Other Facilities Planrang and Construction Committee was
held on Wednesday, June 18, 1997 at 7:00 p.m. at the Briscoe Middle School, School
Committee Room. Present were Ray Bouchard, Thad Siemasko, Tim Brennan, Maureen
Hobin, Rod Maxher, Director of Purchasing Christopher Bradley, Project Manager Peter
Seamarts, School Business Manager Judith Mulligan, and Jeanne Kuespert of Earl
Flansburgh & Associates.
The meeting was called to order. The architect and the project manager each gave a report
on the new school. The project is currently behind schedule. Foundation walls are 75%
poured. Peter has concerns about the contractor's ability to bring in the project on time
and has asked the contractor to submit a recovery schedule.
Jeanne displayed brick samples for the new school. Maureen made a motion to approve
use of Carolina Ceramic Color Burgundy D/S in 8" x 8" size as shown in the samples. Rod
seconded the motion and it was so voted 5-0.
Grading into Cummings property is still an unresolved issue. The City Solicitor is
working on it.
Jeanne discussed the need to hire a Furniture and Equipment Consultant. She will
develop an RFP, the scope of services to include a needs analysis taking into account the
existing inventory at the elementary schools. The firm will be hired by ERF+A as an
additional services consultant.
Naming of the new school was discussed. Questions arose as to whose responsibility it is
and when a decision has to be made. Peter will look into it.
There was discussion about the meeting held on June 16, 1997 at McKay School, where
parents requested that McKay students be allowed to move into the new school before
completion of renovations to all other schools. It was agreed that these issues do not
belong on the Building Committee agenda, and that the School Committee should decide
where students are housed during construction of the schools.
ERF+A would like to know when its checks will be released. Marshall Handly is drafting a
letter that he wants to accompany each disbursement.
Rod made a motion, seconded by Tim to approve the minutes of the May 21 meeting. It
was so voted 5-0.
Tim has had no applicants for the position of Committee Recording Secretary.
The City Hall accessibility study was discussed. Stubbins is unable to come down in price to
the $10,000 budget amount. Naecker Ammondson is willing to do the job for $8000. In
light of the Committee's inability to negotiate a satisfactory fee with Stubbins, Thad made a
motion, seconded by Tim, to select Naecker Ammondson of 1132 Massachusetts Ave.,
Cambridge MA, 02138 and to authorize a subcommittee to negotiate a fee not to exceed
$8500. So voted 5-0.
The following invoices were submitted for approval of payment:
UTS $1243.00
NYNEX 85.02
Rod made a motion, seconded by Thad, to approve payment of the invoices. So voted 5-0.
The Committee requests that the telephone be secured, with access allowed only to the
Clerk of the Works and ERF+A. No unauthorized use is to be allowed.
The BHS and Centerville roof proposals were distributed to members. Proposals were
received from HKT Architects, Robert Haig Assoc., CID Assoc., Robert D. Farley, Assoc.,
Strekalovsky & Hoit, Boston Building Consultants, Allen M. Lieb Architects, Stahl
Associates, Alderman and Mac Neish, Case LEA Engineers, Peterson Assoc., Bayside
Engineering Assoc., and Gale Assoc. Tim made a motion, seconded by Rod to recess to the
next night, Thursday, June 19 at 6:30 P.M., where the proposals will be discussed and
finatists chosen.
The Committee reconvened at 6:35 P.M. on Thursday, June 19, 1997. Present were Cheryl
Sydorko, Thad Siemas~ko, Maureen Hobin, Ray Bouchard, Tim Brerman, Rod Maxner and
Judith Mulligan. Thad made a motion, seconded by Rod, to interview three firms for the
BHS and Centervllle roof design. It was so voted 6-0. Members voted as follows:
Ray- Gale, Case LEA, Peterson
Rod - Gale, Case LEA, Peterson
Cheryl - Gale, BBC, Peterson
Tim - CID, Alderman & Mac Neish, Bayside Engineering
Thad - Case LEA, Peterson, Gale
Maureen - Gale, Stahl, Case LEA
Gale, Case LEA and Peterson were chosen to be interviewed. Judy will call the finalists and
set up interviews on Monday, June 23, 1997 at 6:30, 7:00, and 7:30 P.M.
Tim made a motion to adjourn, seconded by Rod, so voted 6-0.
Res ectfully submitted,
ud
J ith A. Mulligan
Acting Secretary/Clerk