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1999-11-08BEVERLY PUBLIC SCHOOLS BEVERLY, MASSACHUSETTS November 8, 1999 A regular meeting of the Beverly School Committee was held on Monday, November 8, 1999, in the Beverly High School Library, Beverly, MA. Members Present: Mr. Bjork, Mrs. Brusil, Mrs. Frutiger, Mrs. Goodenough, Mr. McHugh, Mayor Scanlon and Mr. Cahill. Members Absent: None Also in Attendance: William Lupini, Superintendent of Schools, James Hayes, Assistant Superintendent (Secondary), and Judy Mulligan, Business Manager. President Bill Cahill called the meeting to order at 7:02 PM. - The Pledge of Allegiance was led by Mr. Bjork. OPEN FORUM FOR CITIZEN CONCERNS Chris Benjamin addressed the Committee with concerns about the Medallion after-school program at the Ayers Ryal Side Elementary School. Mrs. Mulligan clarified that the contract for services awarded to Medallion was decertified because they could not meet contract specifications and deadlines. The award for services is being made to the YMCA for the after-school program. RECOGNITION Superintendent Lupird and President Cahill honored Kyle Staller and Lauren Dubois, BHS Grade 12 students, as recipients of the Massachusetts Association of School Superintendents Certificate of Academic Excellence. Kyle and Lauren were also recognized as National Merit Commended Students and presented Excellence in Education Awards. Other students receiving National Merit Awards will be honored at the December regular meeting. President Cahill declared a brief recess at 7:14 PM. The meeting reconvened at 7:19 PM. POLICY READING · Upon the recommendation of the Standing Committee on Curriculum, Instruction, and Student Life, it was moved by Mrs. Goodenough and seconded to approve the policy on Field Trips and Foreign Exchange Programs, a Second Reading as presented. · It was moved by Mrs. Goodenough and seconded to amend the motion to include the following sentence under Purpose (page 1): "However, some field trips designed as Regular Meeting November 8, 1999 Page2 'fun' or recreational in nature may be approved at the discretion of the Superintendent." So voted. The records, as mended, were unanimously approved. Helen Coleman, Assistant Principal, Briscoe Middle School, presented a request for approval of a field trip to Washington, DC, for Grade 8 students. It was moved by Mrs. Goodenough and seconded to approve the request for a field trip for Grade 8 students, Briscoe Middle School, to Washington, DC, June 5-9, 2000, as presented. Unanimously voted. Dean Eastman, History Teacher, Beverly High School, presented a request for approval of a field trip for BHS students to Washington, DC, March 5-11, 2000. It was moved by Mrs. Goodenough and seconded to approve the request for a field trip for BHS Project Close-Up students to Washington, DC, March 5-11, 2000, as presented. Unanimously voted. Ray Novack and Carolyn Pilanen, Beverly High School Music Teachers, presented a request for approval of a field trip to the Music Festival in Toronto, April 27-May 1, 2000. It was moved by Mrs. Goodenough and seconded to approve the request for Beverly High School students to attend the Ovation Music Festival in Toronto, Ontario, Canada, April 27-May 1, 2000, as presented. Unanimously voted. COMMUNICATIONS Members echoed congratulations to the Color Guard, Marching Band, and the Music Department at BHS on recent awards, as well as to all sports clubs on successful seasons, including girl's soccer, as Northeast Conference Champs. Mr. Bjork presented a memo requesting consideration of the canning practice relative to fund-raising. It was agreed to schedule a Joint Meeting of the Standing Committee on Finance and Facilities and the Standing Committee on Curriculum, Instruction, and Student Life, and invite members of all booster clubs and the music and band organizations to participate. STUDENT REPRESENTATIVE Shawn Streiff, BHS Student Council President, outlined various committees that have been formulated at BHS and explained the functions of each. Attempts are being made to involve more students in the life of the school. APPROVAL OF RECORDS · It was moved by Mrs. Goodenough and seconded to approve the records of the regular meeting held October 12, 1999, as presented. · It was moved by Mrs. Goodenough and seconded to amend the records to include the wording in the proclamation for John J. Boyle (page 3), as follows: Regular Meeting November 8, 1999 Page3 "WHEREAS, John J. Boyle has been active in the field of education as an enthusiastic teacher and detacated administrator for over forty years; and WHEREAS, John J. Boyle served with distinction as a member of the Beverly School Committee for seventeen years; and WHEREAS, the citizens of Beverly, and in particular, the childen of this seaside community in which John J. Boyle was raised, have benefited greatly from Mr. Boyle's vision, professionalism, and wonderful sense of humor; NOW, THEREFORE, the Beverly School Committee extends its sincere thanks to John J. Boyle for his years of distinguished and dedicated service as a teacher, administrator, and School Committee member, and also extends their sincere best wishes for a healthy, happy, and enjoyable retirement. Unanimously voted. The records of the meeting as mended, were unanimously approved. NAMING OF GAlL MURRAY MEMORIAL PARKWAY Staff from Memorial Middle School presented a request to name a walkway at Memorial Middle School in honor of Gail Murray, former teacher. Mr. Cahill will present a statement at the regular meeting in January to give notification that the Committee intends to consider this request at a future meeting, and that consideration will be given to waive the three-year requirement in the policy relating to naming after a staff member. SUPERINTENDENT' S REPORT School Committee Meeting Dates Superintendent Lupini presented a schedule of proposed meeting dates and times for the Beverly School Committee in 2000. An Organization Meeting will be held on January 3 and a School Committee Orientation will be held on Saturday, January 8. Upon the recommendation of the Standing Committee on Curriculum Instruction, and Student Life, it was moved by Mrs. Frutiger and seconded to approve the relocation plan for Cove Elementary School (2000-2001 ) and North Beverly Elementary School (2001-2002), as presented. Unanimously voted. Upon the recommendation of the Administration and the Standing Committee on Finance and Facilities, it was moved by Mr. Bjork and seconded to allocate the FY1999 end-of- year supplemental appropriation of $387,739 as $148,715 to Special Education tuition- out, and $239,024 to New Curriculum. Unanimously voted. Upon the recommendation of the Administration and the Standing Committee on Curriculum, Instruction, and Student Life, it was moved by Mrs. Frutiger and seconded to approve the School Calendar for 2000-2001, as presented. Unanimously voted. Regular Meeting November 8, 1999 Page 4 Upon the recommendation of the Administration and the Standing Committee on Finance and Facilities, it was moved by Mr. Bjork and seconded to appropriate $245,000 in available FY200 funds, as recommended by the Administration, conditional on State Aid numbers being as anticipated. Unanimously voted. Upon the recommendation of the Administration and the Standing Committee on Finance and Facilities, it was moved by Mr. Bjork and seconded to transfer $1,000 from line OT66062876 to line OT71062872. Unanimously voted. Upon the recommendation of the Administration and the Standing Committee on Finance and Facilities, it was moved by Mr. Bjork and seconded to request the City Council declare two snow blowers surplus property, as recommended by the Administration in a memo dated 10/25/99. Unanimously voted. Job Descriptions · It was moved by Mrs. Frutiger and seconded to approve the job description for Technology Specialist - Instruction, as presented. Unanimously voted. · It was moved by Mrs. Frutiger and seconded to approve the job description for Technology Specialist - Hardware/Software, as mended (remove the words 'Mass. Certification as a teacher and some.. ') from paragraph one. Unanimously voted. COMMITTEE REPORTS Career and College Advisory Committee Mr. Cahill announced the next meeting will be held at 6:30 PM on November 16, 1999, at the Beverly High School Library. Grade Configuration Committee Karla Pressman and Rhonda Ganthier are working on a list of possible schools to visit, and a meeting of the committee will be established in the near future. Hurd Stadium Advisory Committee Mr. McHugh reported on the dedication at the Stadium. Standing Committee on Curriculum, Instraction, and Student Life Mrs. Frutiger reported a meeting was held November 1, 1999, minutes to be disseminated. Consideration of a policy on Acceptable Use of Technology will be considered at a meeting on December 6, 1999. Standing Committee on Finance and Facilities Mr. Bjork presented minutes of the meeting held October 25, 1999. It was moved by Mrs. Goodenough and seconded to go into Executive Session to conduct negotiations with non-union personnel, take whatever action necessary, and return to Open Session. Regular Meeting November 8, 1999 Page 5 A roll call vote was requested, which resulted in the following: YES: Mrs. Frutiger, Mrs. Goodenough, Mr. McHugh, Mayor ScanIon, Mr. Bjork, Mrs. Brusil and Mr. Cahill. NO: None Unanimously voted. · It was moved by Mrs. Goodenough and seconded to go into Executive Session to consider records of Executive Sessions, take whatever action necessary, and return to Open Session. A roll call vote was requested, which resulted in the following: Mr. McHugh, Mayor Scanlon, Mr. Bjork, Mrs. Brusil, Mrs. Frutiger, Mrs. Goodenough and Mr. Cahill. NO: None Unanimously voted. The Committee went into Executive Session at 8:53 PM. The Committee returned to Open Session at 9:45 PM. President Cahill made an announcement that the Beverly School Committee approved a request from Superintendent Bill Lupini for a leave of absence to complete his educational doctorate. Mr. Lupini was granted a leave absence commencing on November 10, 1999 and ending March 2, 2000. Days utilized for the leave will be allocated as 35 vacation days, 2 personal days, and 40 additional vacation days which will be borrowed from Fiscal Years 2001, 2002, 2004 and 2004, at the rate of 10 days per fiscal year. · It was moved by Mrs. Goodenough and seconded to appoint Dr. James Hayes, Acting Superintendent of Schools, effective November 10, 1999. Unanimously voted. · It was moved by Mrs. Goodenough and seconded to appoint Dr. Judy DeLucia, Beverly's representative to the Northeast Consortium. Unanimously voted. · It was moved by Mrs. Goodenough and seconded to adourn. Unanimously voted. The meeting adjourned at 9:49 PM. Elizabeth Frutiger Secretary