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1998-06-08 BEVERLY PUBLIC SCHOOLS BEVERLY, MASSACHUSETTS June 8, 1998 A regular meeting of the Beverly School Committee was held on Monday, June 8, 1998 in the Beverly High School Library, Beverly, MA. Members Present: Mr. Bjork, Mrs. Brusil, Mr. Cahill, Mrs. Frutiger, Mr. McHugh, Mayor ScanIon and Mrs. Goodenough. Members Absent: None Also in Attendance: William Lupini, Superintendent of Schools, Keith Manville, Assistant Superintendent of Schools, and Judy Mulligan, Business Manager. Mrs. Goodenough called the meeting to order at 7:02 PM. The Pledge of Allegiance was led by Mrs. Frutiger. RECOGNITION Superintendent Lupini recognized the following persons as each was applauded for notable achievement and/or contributions. · Robert Dunn, English Teacher at Beverly High School, who was selected as one of thirteen semi-finalists for the 1998 Massachusetts Teacher of the Year program. · Sarah Diehl, Grade 5 student, Edwards School, who was named the winner of the North Shore Music Theater 1998 "Laura Ingalls Wilder" Creative Writing Contest. · Beverly High School Senior Academic Award recipients and Fine Arts Department Awards recipients. · Arnie Cowan, donation of a printer to Beverly High School. · James Obremski, Grade 5 student, North Beverly Elementary School, $100 savings bond first prize winner in the Massachusetts Dental Society Dental Health Month Essay contest. · Dave Solomon, owner of Bridge Street Mutual gas station, who donated $4000 to Ayers Ryal Side Elementary School to purchase new computers for Grade 4. June 8, 1998 Page 2 · An Excellence in Education Award was presented to Stephen Quinlan, Grade 8 student, Memorial Middle School, for contribution as a member of the Standing Committee on Curriculum Instruction and Student Life. Approval of Records · It was moved by Mr. Cahill and seconded to approve the records of the regular meeting held May 11, 1998, as presented. Unanimously voted. · It was moved by Mr. Cahill and seconded to approve the records of the special meeting held May 18, 1998, as presented. Unanimously voted. · It was moved by Mr. Cahill and seconded to approve the records of the special meeting held June 1, 1998, as presented. Unanimously voted. Communications Budget information to community members Memorial Day Program at Briscoe Middle School Solar Now Sprint Teams in state competition Jazz Concerts in the park Fine Arts Festival Beverly High School Graduation Up-All-Night Graduation Party Requests to name the McKeown School Library after Susan A. Fiorini were received by members. The Committee will review the policy on naming of buildings and rooms after individuals and notify the public of the process to be used. Joint Secondary Facilities Committee President Linda Goodenough appointed Russ Bjork, William Cahill, Jr. and Elizabeth Frutiger to the Joint Secondary Facilities Committee. A letter will be forwarded to City Council President Peter Gilmore, requesting that three members from the City Council be appointed. Superintendent Goals · It was moved by Mr. Cahill and seconded to approve the Superintendent's Performance Goals for the 1998-99 School Year, as presented. The motion was amended to read the Superintendent will include documentation with each goal, prior to evaluation by the School Committee. So voted, with Mrs. Frutiger voting in opposition to the motion. School Committee Goals Committee goals were approved in the records of the special meeting held June 1, 1998. A retreat will be held in the Fall. June 8, 1998 Page 3 Building Projects The McKeown Elementary School is to be finished between June 15 and July 1, with notification that moving furniture into the building can begin on June 22. Window work at the Edwards and McKay Elementary Schools will begin in early August, with a completion date of October 15. Work on the second part of the High School roof is expected to be completed by July 22nd, with major portions of the other school wings already completed. IOWA Test of Basic Skills Scores A summary of the grade three test results, compiled by the Superintendent, was included in meeting materials. Mr. Lupini was pleased with the progress of students. Additional information will be secured in the future to help interpret the meaning of the scores and assess the correlation between student performance and socio-economic data. Department Head Job Descriptions · It was moved by Mr. Cahill and seconded to approve the proposed job descriptions for Department Heads, including a stipend which is negotiable. Unanimously voted. Surplus Furniture · It was moved by Mr. Cahill and seconded to approve the request of the Business Manager to declare school furniture at Ayers and McKay School as surplus, in a memo dated June 8, 1998. Unanimously voted. Special Meeting to Certify FY99 Budget A special School Committee meeting will be held at 8:00 PM or immediately following the meeting of the Standing Committee on Finance and Facilities on Monday, June 22, 1998. Superintendent Lupini explained FY99 budget information and documentation, including revenues, expenditures, reductions, and program improvements. School Improvement Plans · Upon the recommendation of the Standing Committee on Curriculum, Instruction, and Student Life, it was moved by Mrs. Frutiger and seconded to approve the School Improvement Plans for the following schools: Centerville Elementary School Edwards Elementary School North Beverly Elementary School Briscoe Middle School Memorial Middle School Unanimously voted. Regular Meeting June 8, 1998 Page 4 · Upon the recommendation of the Standing Committee on Curriculum, Instruction, and Student Life, it was moved by Mrs. Frutiger and seconded to defer approval of School Improvement Plans for the following schools to September, 1998: Ayers Ryal Side Elementary School Cove Elementary School Hannah Elementary School McKeown Elementary School Patten Elementary School Beverly High School Unanimously voted. COMMITTEE REPORTS Hurd Stadium Mr. McHugh reported plans are progressing for remodeling, as funding is secured. The committee is optimistic for a late Fall completion date. Standing Committee on Finance and Facilities Minutes of the meeting held May 26, 1998 were made available. · Upon the recommendation of the Standing Committee on Finance and Facilities, it was moved by Mr. Bjork to approve budget transfers as recommended in a memo from the Business Administrator dated May 26, 1998. Unanimously voted. · Upon the recommendation of the Standing Committee on Finance and Facilities, it was moved by Mr. Bjork to authorize the Business Manager to make year-end transfers as needed. Unanimously voted. · Upon the recommendation of the Standing Committee on Finance and Facilities, it was moved by Mr. Bjork to approve new food service positions for FY99 and immediate reconfiguration of clerical positions as recommended in a memo from the Food Services Director dated May 26, 1998. Unanimously voted. Standing Committee on Curriculum, Instruction, and Student Life Minutes of a meeting held June 1, 1998 were made available. Subcommittee on Negotiations There is no report. · It was moved by Mr. Cahill and seconded to go into Executive Session to consider negotiations with union personnel, take whatever action necessary, and not return to Open Session. Regular Meeting June 8, 1998 Page 5 A roll call vote was requested, which resulted In the following: YES: Mr. Bjork, Mrs. Brusil, Mr. Cahill, Mrs. Frutiger, Mr. McHugh, Mayor ScanIon and Mrs. Goodenough NO: None Unanimously voted. · It was moved by Mr. Cahill and seconded to go into Executive Session to consider negotiations with non-union personnel, take whatever action necessary, and not return to Open Session. A roll call vote was requested, which resulted In the following: YES: Mrs. Brusil, Mr. Cahill, Mrs. Frutiger, Mr. McHugh, Mayor ScanIon, Mr. Bjork and Mrs. Goodenough NO: None Unanimously voted. The Committee recessed at 8:20 PM. The Committee went into Executive Session at 8:30 PM. Elizabeth Frutiger Secretary Beverly Public Schools Superintendent's Evaluation Summary of Comments May 1998 A. Relationship with the School Committee The numerical rating was high in this section and the overall consensus is that Mr. Lupini has an even-handed and professional relationship with the committee. He has done a good job of informing and educating the committee on a number of issues including MCAS, impending legislation, court ruling, regulatory issues and educational research. B. Community Relations The numerical rating was very high in this section and the committee consensus is that Mr. Lupini excels in this area with one member listing all the public meetings including the articles in the Salem Evening News, "Meet the Superintendent", MCAS and budget forums. C. Staff and Personnel Relationship There was more of a numerical spread in this area and some members indicated that they had insufficient information to evaluated many items in this section. Overall, the committee seems satisfied with the performance in the area with two exceptions relating to the way the administrative reorganization was accomplished. D. Business and Finance The numerical ratings were high in this area. The committee is quite pleased with the finances are being handled, the FY 99 budget process and Mr. Lupini's ability to communicate the fiscal needs of the district. E. Educational Leadership Although the numerical rating in this area was good, there was less consensus under the comment section in this area. Some members felt that they had insufficient information to address some of the items. F. Personal Qualities Generally, the committee rated the superintendent high in this area noting that he is a good listener. G. Superintendent's Goals The committee rated the goals as mostly complete. The comments indicated that some members feel that the many of the goals have not been accomplished due to the scope of the goals. However, they also noted that the frameworks are now set to meet these goals in the coming years and therefore should remain as goals for next year. General Comments Overall the committee enjoys working with Mr. Lupini and feels that he has excellent leadership and communication skills. He has dealt with immediate problems effectively and has the system well-positioned to move ahead in many areas.