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2000-03-21City of Beverly, Massachusetts Public Meeting Minutes BOARD: SUBCOMMITTEE: DATE: PLACE: BOARD MEMBERS PRESENT: ABSENT: OTHERS PRESENT: RECORDER: Planning Board March 21, 2000 Beverly City Hall Chairperson Richard Dinkin, Vice Chairperson Bill Delaney, John Thomson, Batty Sullivan, Ellen Flannery, Joanne Dunn, Peter Thomas, Robert Rink, Elizabeth McGlynn City Planner Tina Cassidy Tina Cassidy Chairperson Dinkin calls the meeting to order at 7:30 p.m. Delaney: Motion to recess for public hearing, seconded by Flannery. All members in favor. Motion carries. Public Hearing: Site Plan Review application #57-00: construction of centralized baking/distribution center for Dunkin Donuts at rear 480 Rantoul Street/Dinart Serpa Cassidy reads the legal notice. Attorney Mark Glovsky, representative for the applicant introduces the applicant and architect. Glovsky states two lots are being merged to form one lot totaling 68,029 feet of land. Most of the land is located in the IG industrial zoning district. However, a zoning district line divides the property. The applicant received a variance from the Zoning Board to use the property in the CC zoning district for IG purposes. Glovsky states the variance was granted subject to various conditions (see file for copy of variance decision). The applicant is proposing to construct a one-story, 10,000 square foot building with enclosed garage at 480 Rantoul Street. The building will be used as a central bakery and distribution center, which will service approximately 25-30 Dunkin Donuts establishiments. Glovsky states prior to appearing before the Zoning Board, he and the applicant met with an abutter, Mr. Brilliant, who had some concerns. The applicant agreed to relocate the garage to the far side of the property, relocate the venting to the central portion of the building and reviewed with Mr. Brilliant the air cleaning system that will be used. Planning Board Minutes March 21, 2000 Page 2 Glovsky states the Zoning Board voted to grant the variance petition with the following conditions: 1. that no trash pickup will occur before 8:00 a.m.: 2. that all deliveries of basic raw material supplies will be limited to business hours between 7:00 a.m. and 6:00 p.m.: 3. that landscaping must he installed along the access roadway from Rantoul Street to the parking lot and along Rantoul Street which shall be maintained by an automatic irrigation system: and 4. that the installed landscaping required by the Board and Site Plan Review shall bhe well maintained at all times. Cassidy reads letters from the Police Department, Parking & Traffic Commission and Fire Department, Design Review Board, Board of Health and Director of Engineering into the record (see file). Dinkin asks if there are questions from members of the Board. Thomas asks if this will impact the Rantoul Street project. Cassidy responds that when the Rantoul Street construction project starts several years from now there are going to be substantial improvements made to the roadway and sidewalks. This project would have no impact on the Rantoul Street project. Thomson expresses concern about the width of the driveway at Rantoul Street and asks if it is sufficiently wide to handle trucks. Glovsky responds that Hayes Engineering designed the site and driveways with truck turning movements in mind. He states that the geometrics of the driveway will accommodate trucks and other vehicles. Thomas asks if there will be retail on site. Glovsky responds 'no'. Thomas asks if all the lighting will be directed downward. Glovsky responds 'yes'. Members ask if the owner is proposing any signage. Owner Dinah Serpa states a small sign may be needed on Rantoul Street, but there are no current plans for a sign on Rantoul Street. Thomson asks about the drainage. Glovsky provides culvert history. Dinkin asks the applicant to explain the plan for food waste disposal. Serpa responds that trash consists of bags, boxes and paper. Oil is filtered and recycled daily. Glovsky shows the location of the dumpster on the site. Planning Board Minutes March 21, 2000 Page 3 Thomson asks if them is a separation between this site and the abutting lot owned by Utility Metals. Glovsky responds there is no separation. Delaney asks Serpa to explain the delivery/distribution system. Serpa answers that 14' long box vans will arrive on site, enter the garage and be loaded with product from inside the garage. There will likely be two deliveries every morning. Additionally, there will be two distribution truck deliveries and one or two trash pick-ups every week. Serpa adds that the deliveries will be made at 3:00 a.m. and 7:00 a.m., but because trucks will be loaded within the garage and the garage is equipped with automatic doors, there should be no disturbance to abutters. Dinkin asks if there are additional questions from members of the Board. There are none. Dinkin asks if there are clarifying questions from members of the public. There are none. Dinkin asks if there are comments in opposition to the project. There are none. Dinkin asks if there are comments in support of the project. There are none. Dinkin declares the Public hearing closed, and calls the Regular meeting of the Planning Board to order. Discussion/decision: Site Plan Review application #57-00 for construction of centralized baking/distribution center for Dunkin Donuts at rear 480 Rantoul Street/Dinart Serpa Delaney: Motion to approve site plan review application #57~00 subject to the following conditions: a) all conditions contained in the variance decision from the Zoning Board of Appeals; b) plan must be revised to conform to the comments made by the Engineering Department (see file); and c) the expiration of the appeal period on the variance. Motion seconded by Flannery. Thomson suggests including a condition that oil and grease traps be installed in all catch basins. Flannery seconds Thomson's motion. All members in favor, motion carries. Subdivision Approval Not Required Plans (SANR's) Trask Street/DeLorenzo Cassidy states the plan involves two lots (#6 and #8), which were built upon many years ago and a third lot, which is a non-buildable lot. The purpose of the ANR is to create more 'logical' lot lines that will enable the applicant to construct an addition to his house Planning Board Minutes March 21, 2000 Page 4 and meet the setback requirements of zoning. No new building lots are being created. Delaney: Motion to endorse the plan 6-8 and 8-10 Trask Street as one not requiring approval under the Subdivision Control Law, seconded by Thomas. All members in favor, no one opposed. Motion carries. 325 Cabot Street/Brilliant Cassidy states the ANR has been submitted to the board to reconfigure the lot lines between the Mayflower Motel and the structure adjacent to it at 321 Cabot Street. Both lots are owned by Robert and Cheryl Brilliant for SJ Realty Trust. They would like to transfer the land area from the Mayflower Motel lot to the adjacent property, which is a retail building. Cassidy states there are no zoning issues, the plan meets the requirements for endorsement as an ANR plan and she recommends the board endorse it. Delaney: Motion to endorse the plan as one not requiring approval under the Subdivision Control Law, seconded by Flannery. All members in favor, no one opposed. Motion carries. Essex Street / Hoggard Cassidy states the Board endorsed an ANR plan for this property several months ago. The lot lines created a fairly narrow parcel that would have been somewhat difficult to build on. Accordingly, the Hoggards applied for a setback variance to allow the lot lines to come closer to the garage than originally proposed. The variance was granted by the Zoning Board of Appeals in February and the appeal period will expire on March 28tn. Delaney: Motion to endorse the plan as one not requiring approval under the Subdivision Control Law, subject to the condition that the plan not be released until the appeal period for the variance is over, seconded by Flannery. All members in Favor, no one opposed. Motion carries. Meeting Place Circle Definitive Subdivision Plan: set construction completion date, accept Form G Restrictive Covenant as surety, endorse plan Cassidy states the 20 day appeal period has expired without any appeals having been filed with the City Clerk. Cassidy states the applicant has revised the plan to incorporate what were the Planning Board's conditions of approval, has submitted a Form G Covenant that Planning Board Minutes March 21, 2000 Page 5 is in a form that has been previously approved by the Board. The applicant has submitted a Tree Maintenance Easement document which has been reviewed by Frank Killilea and Phil Klimowicz. Cassidy recommends the following: · The board establish a construction completion date of February 15, 2002, · The board vote to accept the Form G Restrictive Covenant as surety, · Endorse the plan, and · Frank Killilea requested that the city grant a easement over the large pond. After reviewing the situation, Frank felt strongly that he would recommend that the city have a maintenance easement over the pond, not expecting the homeowners' association to maintain it. Thomson suggests that the city accept an easement, rather than try to amend the subdivision plan, and suggests the board's conditions of approval should be added to the plan. Thomson: Motion to establish a construction completion date of February 15, 2002, seconded by Flannery. All members in favor. Motion carries. Thomson: Motion to accept the Form G Restrictive Covenant as surety, seconded by Flannery. All members in favor. Motion carries. Thomson: Motion to endorse plan subject to the addition of a note listing all the Board' s conditions of subdivision approval before the plan is released, seconded by Thomas. All members in favor. Motion carries. Acceptance of minutes: Delaney: Motion to approve the minutes of February 15, 2000 meeting, seconded by Thomas. All members in favor. Motion carries. New or Other Business Cassidy states the Board has received City Council Order #73 sponsored by Donald Martin, Ward 5 Councilor regarding Dallas property on Essex Street. Cassidy reads the letter. Ms. Cassidy states the Board has received a letter from the Recreation Department dated March 20th regarding tot lots. Cassidy reads the letter. The Board discusses the necessity of scheduling public hearings on the Recreation Department's request. Planning Board Minutes March 21, 2000 Page 6 Thomson: Motion to schedule public hearings regarding the requirements to install tot lots in the Maplewood and Planters subdivisions for the Board's May 16, 2000 meeting, seconded by Sullivan. Thomson, Flannery, Sullivan, Rink in favor. Dunn, Delaney, Thomas, McGlynn opposed. Dinkin in favor. Motion carries (5-4). Cassidy states the board received a one lot definitive subdivision plan at the end of Cogswell Avenue, and recommends that a public hearing be scheduled on the application. Sullivan: Motion to schedule a public hearing on the Cogswell Ave. definitive subdivision plan for the May 16, 2000 meeting, seconded by Thomson. All members in favor. Motion carries. Thomas: Motion to adjourn, seconded by Flannery. All members in favor. Motion carries. The meeting is adjourned at 10:15 p.m.