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2003-11-18City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: Tuesday, November 18, 2003 7:00 P.M. Place: Beverly Public Library Board members present: Todd Balf, Lindsay Diehl, Neil Olson, Kevin O’Reilly, Joanne Panunzio, and John Young Board members absent: , Joanne Avallon, Edward BrindleHelga Senko Others present: Thomas Scully, Anna Langstaff Recorder: Anna Langstaff John Young presided. Kevin O’Reilly made the motion, seconded by Joanne Panunzio, to accept the minutes of the Administration Committee of October 21, 2003 as read. Motion passed. Lindsay Diehl made the motion, seconded by John Young, to accept the minutes of the Long Range Planning Committee of October 28, 2003 as read. Motion passed. John Young made the motion, seconded by Kevin O’Reilly, to accept the minutes of the Administration Committee of October 28, 2003 as read. Motion passed. Lindsay Diehl made the motion, seconded by Neil Olson, to accept the minutes of the Trustees meeting of October 28, 2003 as read. Motion passed. Public Presentation None Committee Reports Personnel: No report. Administration: No report. Finance: No report. Long Range Planning: The Long Range Planning Committee reviewed and accepted as amended the FY2005 action plan. Report of the Library Director 1) Budget: Tom Scully reviewed current budget. The Mayor has submitted a supplemental budget request for $150,000 for the library book account. The Mayor is also asking for approximately $15,000 for flood clean-up and approximately $4,000 for repairs to front and side stairs. Even with the additional $170,000 the library will not meet the municipal appropriation standard for state aid. The library will apply for a waiver. 2) Farms Library Project: Tom Scully provided an update on the Farms Library construction project. Furniture has not been ordered. This may delay re-opening of the Farms Library. 3) Street work: The Public Works Department resurfaced Winter and Dane Street, put in additional drains on Dane Street, and re-graded Dane Street to try to help prevent future flooding. 4) Mrs. Loring: Caleb Loring III’s mother passed away recently. 5) Kathy Keeler: Young Adult Librarian, Kathy Keeler, will probably be leaving for a library position in New York. Young Adult position may remain unfilled. 6) Virtual Catalog: The private academic libraries have withdrawn from the Virtual Catalog. NOBLE may make a bid to run the public Virtual Catalog. 7) Nextel: The City is waiting for Nextel to respond the RFP. Communications None Unfinished Business 1) Informational Notice: Tom Scully will re-draft the informational notice for patrons regarding the USA Patriot Act. 2) Internet Use Policy: Neil Olson made the motion, seconded by Lindsay Diehl, to: accept the Internet Use Policy as reviewed by the Trustees. Motion passed. 3) Acceptable Use Policy: Kevin O’Reilly made the motion, seconded by John Young, to: accept the Acceptable Use Policy as reviewed by the Trustees. Motion passed. 4) Letter to Donald Stacey: John Young read his letter to Mr. Stacey in response to his concerns about the USA Patriot Act. New Business None The next regular meeting of the Board will be Tuesday, December 16, 2003 at 7:00 PM at a restaurant to be announced later. There being no further business, the meeting was adjourned at 8:30 PM.