2003-10-28City of Beverly, Massachusetts
Public Meeting Minutes
Board:
Library Trustees
Subcommittee:
Date:
Tuesday, October 28, 2003 7:50 P.M.
Place:
Beverly Public Library
Board members present:
Edward Brindle, Lindsay Diehl, Neil Olson, Kevin O’Reilly, Joanne
Panunzio, Helga Senko, and John Young
Board members absent:
Joanne Avallon, Todd Balf
Others present:
Thomas Scully, Anna Langstaff
Recorder:
Anna Langstaff
John Young presided.
Lindsay Diehl made the motion, seconded by Helga Senko, to accept the minutes of September
23, 2003 as read. Motion passed.
Public Presentation
None
Committee Reports
Personnel: No report.
Administration: Kevin O’Reilly reported that the Administration Committee has worked on a
new policy for exhibiting art work and accepting gifts. Kevin O’Reilly presented a revised draft
of the exhibit policy. Neil Olson made the motion, seconded by Edward Brindle, to:
accept the Beverly Public Library Board of Trustees exhibit policy as amended and
presented by the Administration Committee. Motion passed.
Kevin O’Reilly presented a revised draft of the policy for the acceptance of donations of non-
monetary gifts. Neil Olson made the motion, seconded by Lindsay Diehl, to:
accept the Beverly Public Library Board of Trustees policy for the acceptance of
donations of non-monetary gifts as amended and presented by the Administration
Committee. Motion passed.
Finance: No report.
Long Range Planning: Long Range Planning Committee will meet on Tuesday, November 18,
2003 at 6:30 P.M. to review the action plan based on the goals and objectives reviewed at the
October 28, 2003 Long Rang Planning meeting.
Report of the Library Director
1) State Aid : Tom Scully reviewed the state aid form. 2) Mayor’s appropriation: The Mayor has
said that he will submit an appropriation to the City Council to restore $150,000 to the library
book budget. If that happens the library will meet the state aid requirements and will not need to
file an appeal. 3) Book theft: A man was arrested for stealing Beverly Public Library books. He
has been stealing library books for quite some time. 4) Farms Library: Tom Scully provided an
update on the Farms Library construction project. The Farms fund raising committee is preparing
for another event. 5) Nextel cell tower: The City is writing an RFP for the cell tower.
Communications
1) Caleb Loring: A letter was received from Caleb Loring III thanking the trustees for naming the
large meeting room at the Farms Library in memory of Louisa Conrad. 2) Joint Conference
Massachusetts Friends of Libraries and Massachusetts Library Trustees Association: November 1,
2003. 3) Donald Stacey: Letter received from Donald Stacey expressing his concerns about the
USA Patriot Act. The trustees discussed the impact of the USA Patriot Act on libraries. John
Young made the motion, seconded by Kevin O’Reilly, to:
authorize Tom Scully to draft an informational notice for patrons regarding the
USA Patriot Act for review at the next trustees’ meeting. Motion passed.
Unfinished Business
1) Book Sale: Book sale begins Saturday, November 22 and runs through Friday, November 28,
2003. 2) Policies: Internet Use Policy and Behavior Policy were distributed. They will be
reviewed at the next trustees meeting.
New Business
None
The next regular meeting of the Board will be Tuesday, November 18, 2003 at 7:00 P.M. at the
Main Library.
The Long Range Planning Committee will meet Tuesday, November 18, 2003 at 6:30 P.M. at the
Main Library.
There being no further business, the meeting was adjourned at 9:00 P.M.