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1995-04-26 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Personnel Committee Date: 04/26/1995 Place: Beverly Public Library Board members present: Neil B. Olson, Nancy A. Bender, and Helga Senko Board members absent: Diane J. Costa Others present: Recorder: Anna Langstaff Personnel Committee Meeting Board of Trustees - Beverly Public Library April 26, 1995 7:00 PM Present: Nell Olson, Chair, Nancy Bender, Helga Senko. Also Present: Thomas Scully, Anna Langstaff. Committee discussed Director's and Assistant Director's contracts. Some minor language and date changes were proposed (on file with these minutes) Personnel Committee meeting was adjourned at 8:20 PM. Anna Langstaff, Recorder Library I)irector's Contract 6/89 Employment Contract LIBRARY DIRECTOR AGREEMENT made this 19th day of June, 1989 between the Board of Trustees of the Beverly Public Library, hereinafier referred to as the "Board", and Mr. Thomas F. Scully, hereinafier referred to as the "Director." In consideration of the mutual promises herein contained and other good and valuable consideration, the receipt of which is hereby acknowledged, the Board of Trustees and the Director agree as follows: 1. EMPLOYMENT: The Board hereby employs Mr. Thomas Scully as Library Director, effective as of July 1, 1989, and Mr. Seully hereby accepts employment as Library Director, on the following terms and conditions. 2. SALARY: The Board agrees to pay the Director for the diligent, faithful and competent performance of his duties and responsibilities at the following annual rates of pay: (a) 7/1/89 - 6/30/90:$37,512.55 (b) 7/1/90 - 6/30/91: Subject to negotiation (c) 7/1/91 - 6/30/92: Subject to negotiation 3. TERM: The Director shall be employed for a Three year period commencing July 1, 1989 and ending June 30, 1992, subject to the terms and conditions herein provided. 4. DISMISSAL: Anything contained in this Agreement to the contrary notwithstanding, the Board may dismiss the Director from employment at any time from and aaer July 1, 1987 and during the term hereof upon the Board's written finding of inefficiency, incapacity, conduct unbecoming a Director, insubordination, breach of contract, or any other good cause, said finding having been established pursuant to the following procedure: (1) At least 14 days before the hearing at which the Board intends to deride whether to dismiss the Director from employment, the Board shall give written notice to the Director including the time and place of the hearing, the alleged cause(s) for which the dismissal is proposed and who shall conduct the hearing. (2) The Director may attend the hearing, with or without counsel, to hear and cross-examine all witnesses against the Director, and to present witnesses in defense. (3) The Board shall hold the heating in open session, unless the Director requests that the hearing be held in executive session. (4) Within 21 days after the hearing, the Board shall issue its decision together with the findings of fact on which said decision is based and provide a copy thereof to the Director. (5) Nothing contained her~ shall be deemed to Emit whatever rights the Director may have to appeal a decision of the Board dismissing him from ~rnployment from and after July 1, 1987 provided, however, that any such a~tion must be brought within 20 days of the Director's receipt of the Board's decision. (As noted, the Director has no rights to appeal a dismissal upon or prior to the end of his probationary period.) In the event of any appeal, the parties may, if they so desire, upon terms mutually agreeable, submit their dispute to an impartial arbitrator. 5. NOTICE OF TERMINATION: The Director may t~ninate this contract by submitting written notice to the Board not less than thirty days prior to the final day the Director intends to work. 6. MATERIALS AND FACILITIES POLICIES: The Board has adopted a written policy, which is hereby made a part of this contract (Exhibit C), on selection of library materials and on use of materials and facilities in compliance with the Library Bill of Rights and the Freedom to Read Statement of the American Library Association and other related policies, resolutions and statements defining the principles set out in the basic documents of intellectual freedom. The Board delegates to the Director, subject to the control of the Board, the administration of said policies. 7. DUTIES AND RESPONSIBILITIES: The Director shall diligently, faithfidly and competen~y perform the duties and responsibilities set forth in the job description of the Director, a copy of which is attached hereto. (Exhibit A). The Director shall comply with the duly adopted policies and procedures of the Board of Trustees and shah serve and perform such duties at such times and places and in such manner as the Board may from time to time direct. 8. BENEFITS: The Director shall be entitled to the benefits set forth in Exhibit B attached hereto. 9. TERMINATION OF EMPLOYMENT: It is understood and agreed that the Director's employment and this contract of employment expire, on June 30, 1992, unless sooner dismissed as provided herein. There. after, any continued employment of the Director is subject to the will of the Board. Absent any appointment(s) by the Board for the period from and after June 30, 1992, the Director's employment will automatically terminate on June 30, 1992. 10. The Board agrees to evaluate the performance of the Library Director at least once each contract year. 11. ENTIRE AGREEMENT: This contract embodies the whole agreement between the Board and Director and there are no other inducements, promises, t~q~ns, conditions, or obligations made or entered into by ~ither party other than those contained herein. 12. This Agreement is subject to funding each y~ar by the Beverly Board of Aldermen and to approval by the appropriate City authorities. F. John Monahart, Mayor City of Beverly Nancy Bender, Chairman Trustees of the Beverly Public Library Thomas F. Scully, Library Director Library Director'$ Contract 6/89 Exhibit A DUTIES AND RESPONSIBILITIES The Library Director will: 1. Implement all written policies duly enacted by a majority of the Board, including such new policies as are hereinaRer enacted by the Board. The Director may from time to lime recommend to the Board new policies or changes to be enacted, but final discretion to make such changes will reside in the majority of the Board. The Board and the Director will cooperate in the implementation of all such policies. 2. Be responsible for overseeing the physical condition of buildings; for effectuation ofnorrnal maimchance and repair, for advising Trustees of any emergency, or advising Trustees of capital repairs needed, and shall make reports at least semi-annually in May and November of the physical condition of the library and equipment. 3. Be responsible for the creation, presentation and execution of the budget. Upon approval of the budget by the Board and the City, it is the Director's responsibility to administer the services and staff of the Library to meet the goals and objectives set forth in the budget. 4. Act as technical advisor and be responsible for a monthly and an annual report. Each report will contain information regarding: (1) finances, (2) circulation and (3) programs. 5. Be responsible for the administration of all contracts. 6. Be responsible for the appointment, promotion, transfer, and dismissal of all non-civil service employees. 7. Select and order all books and other Library materials, according to the policy of the Board. 8. Be aware of community needs and with the approval of the Board, fulfill the following: (1) carry out plans for extending library services, (2) be responsible for the writing of grants and/or proposals, (3) create plans for the future and (4) maintain a program of public relations. 9. Attend all Board meetings (unless excused by the Board) and ensure that records of Board meetings are kept. 10. Be informed of local, state and national laws regarding library legislation and report such information to the Board of Trustees. 11. Affiliate with state and national professional organizations and attend professional meetings and workshops when they are of particular benefit to the library. The approval of the Board will be required for expenditures not provided for in the budget, or in the funds set aside as trust funds income allocated to professional development, which funds may be used by the Director in his discretion pursuant to the existing guidelines relative to such funds. 12. Make use of the services and consultants of the Eastern Regional Library System and Massachusetts Board of Library Commissioners. 13. Carry out such other duties as may be assigned by the Board of Trustees as are appropriate to the position of Library Director. Exhibit B BENEFITS A. SICK LEAVE: The Director Shall be entitled to accrue sick leave with pay at the rate of 11/4 days for each month of service. The Director is entitled to accumulate sick days up to a maximum of 200 days. Sick leave may only be used for personal injury or sickness. B. VACATION: The Director, upon the anniversary date of his employment each year during the term of this contract, shall be entitled to vacation time with pay according to the following schedule: 1 - 4 years 10 days 5 - 9 years 15 days 10 - 19 years 20 days 20 years or more 25 days C. HOLIDAYS: The Director shall be entitled to the following paid holidays: New Year's Day Martin Luther King Day Presidents' Day Patriots' Day Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day plus any other regularly scheduled workday, up to a maximum of two (2) days, that may he declared a holiday by the Governor, the General Court or the City of Beverly, provided the Library is in fact closed on said day. D. FUNERAL LEAVE: In the event of a death in the Direetor's immediate family, the Director shall be allowed to be absent from work, with pay, on all days falling within the five calendar days commencing the day of death. Immediate family means husband, wife, child, grandchild, parent, grandparent, brother, sister, mother-in4aw, father-in-law, brother-in-law, sister-in-law, or a person living in the Direetor's immediate household. E. PERSONAL LEAVE: The Director shall be allowed, each contract year, three (3) personal days with pay to attend to personal business matters which necessitate the Director's presence and which earmot be scheduled after work hours. Personal days shall not be cumulative from year to year. F. LONGEVITY: Longevity shall be paid in accordance with the revised ordinances of the City of Beverly. Years of Continuous Service 7/1/89 7/1/90 7/1/91 10 Yrs or more of continuous service $300.00 $300.00 $350.00 15 Yrs or more of continuous service $450.00 $450.00 $500.00 20 Yrs or more of continuous service $600.00 $600.00 $700.00 25 Yrs or more of continuous service $750.00 $750.00 $900.00 Exhibit C POLICY FOR THE SELECTION OF MATERIALS AND MAINTENANCE OF COLLECTION The Beverly Public Library endorses the Library Bill of Rights and the Freedom To Read Statements of the American Library Association as herein appended. In essence, these statements endorse freedom of access to information and literary materials, with limits set only by budgetary restraints and the criteria of book selection as follows: 1. Comemporary significance or currein usefulness or interest. 2. Authority and competence of presentation. 3. importance as an historical record or of permanent value. 4. Relevance to existing collection. 5. Requests from users of the library (however, textbooks will not be purchased per se, and will be included in the collection only if this is the only source of information on a topic of general interest.) 6. Physical quality of format and binding. 7. Presentation of all views on controversial issues. 8. Balance of special group interest with general demand. 9. Cost in relation to the individual title and to the overall collection. 10. Selection of materials for the adult collection on the basis of adult needs (selection will not be restricted by the possibility that children may obtain material their parents consider inappropriate.) 11. Selection of materials on the basis of recommendations of ac, eepted established review sources such as Library Journal, Publishers' Weekly, New York Times, Wilsons Library Bulletin, Kirkus, Saturday Review, etc. 12. Weeding and discarding of the collection on a systematic basis (This function is necessitated by limitations of space, obsolescence of materials, lack of use over an extended period of time, physical condition of the book stock, and acquisition of new materials. The same criteria applied to the purchase of new books will be applied to the discarding and weeding of books. ) 13. Request from patrons to withdraw materials from the collection to be made in writing and to be evaluated within the comext of the Freedom to Read Statement and Library Bill of Rights. 14. Priority of the collection of the Main Library in the a~uisition of materials (Exceptions may be made for materials especially suited for the Farms Branch or the Bookmobile.) CHILDREN'S/YOUNG ADULT COLLECTIONS Responsibility for the reading of children rests with their parents. Since the scope of the collection in the Youth Services area (including the Young Adult area and the Children's Room) ranges from preschool through middle school, parents are advised to particularly note the suitability of books for each child. Materials will be chosen for children on the basis of recommendations by recognized authorities in the field of children's literature; specific review sources such as The Bulletin of the Center for Children's Books, School Library Journal, Horn Book, etc. The materials will attempt to satisfy the child's horizons and interests. The Library will provide supplementary materials which enrich the resources available to children, but no materials which are strictly curriculum-related, and belong within the province of the schools. Specific requests for books and other materials by children and adults will be honored when the requested item will add to the strength of the collection, and when the budget pen-nits. The same criteria of service and selection stated in the Library's service goals apply to children and young adults. Due to extreme space limitations, it is necessary to weed vigorously and remove books which do not circulate with a modicum of frequency. GIFTS The Library appredates gifts and accepts them with the following provisos: -that the same criteria apply to the incorporation of gifts into the collection as the selection of books and other library materials. -the Library reserves the right to administer gifts with a view to the best interests of the Library -the Library will not become a depository or custodian for materials of great monetary or historical value. EXHIBITS The Library encourages displays and exhibits, and will observe the same precautions as applied to library materials, but assumes no responsibility for restitution in case of damage or theft. RESPONSIBILITY These policies for library service and selection ofmatefials have been formulated by the Board of Trustees of the Beverly Public Library. The Board delegates the Director to act as its agent in the administration and implementation of said policies. Library Director's Contra~ 5/95 Employment Contract LIBRARY DIRECTOR AGREEMENT made this May 15, 1995 between tile Board of Trustees ofthe Beverly Public Library, hereinafier referred to as the "Board", and Mr. Thomas F. Scully, hereinafter referred to as tile "Director." In consideration of the Mutual promises herein contained and other good and valuable consideration, the receipt of which is hereby acknowledged, the Board of Trustees and the Director agree as follows: 1. EMPLOYMENT: The Board hereby employs Mr. Thomas Scully as Library Director, effective as of July 1, 1995, and Mr. Scully hereby accepts employment as Library Director, oil the following terms and conditions. 2. SALLY: The Board agrees to pay the Director for the diligent, faithrid add competent performance of his duties and responsibilities at the following annual rates of pay: (a) 7/1/95 - 6/30/96: as provided by ordinance (b) 7/1/96 - 6/30/97: as provided by ordinance (c) 7l 1/97 - 6/30/98: as provided by ordinance 3. TERM: The Director shall be employed for a Three year period commencing July 1, 1995 and ending June 30, 1998, subject to the terms and conditions herein provided. 4. DISMISSAL: Anything contained in this Agreement to the contrary notwithstanding the Board may dismiss the Director form employment at any time fxom and after July 1, 1995 and during the term hereof upon the Board' s written finding of inefficiency, incapacity, conduct unbecoming a Director, insubordination, breach of contract, or any other good cause, said finding having been established pursuant to the following procedure: ( 1 ) At least 14 days before the hearing at which the Board intends to decide whether to dismiss the Director form employment, the Board shall give written notice to the Director including the time and phee of the hearing, the alleged cause(s) for which the dismissal as proposed and who shah conduct the hearing. (2) The Director may attend the heating, with or without counsel, to hear and cross- examine all witnesses against the Director, and to present witnesses in defenses. ( 3 ) The Board shall hold hearing in open session, unless the Director requests that the hearing be held in executive session (4) Within 21 days aRer the hearing, the Board shall issue its decision together with the findings of fact oil which said decision is based and provide a copy thereof to the Director. ( 5 ) Nothing contained herein shall be deemed to limit whatever rights the Director may have to appeal a decision of the Board dismissing him from employment from and aRer July 1, 1987 provided, however, that any such action must he brought within 20 days of the Director's receipt of the Board's decision. (As noted the Director has no rights to appeal a dismissal upon or prior to the end of his probationary period. ) In the event of any appeal, the parties may, if they so desire, upon terms Mutually agreeable, submit their dispute to in impartial arbitrator. 5. NOTICE OF TERMINATION: The Director may terminate this contract by submitting written notice to the Board not less than thirty days prior to the final day the Director intends to work. 6. MATERIALS AND FACILITIES POLICIES: The Board has adopted a written policy, which is hereby made a part of this contract (Exhibit C) on selection of library materials and on use of materials and facilities in compliance with the Library Bill of Rights and the Freedom to Read Statement of the American Library Association and other related policies, resolutions and statements defining the principles set out in the basic documents of intellectual freedom. The Board delegates to the Director, subject to tile control of the Board, the administration of said policies. 7. DUTIES AND RESPONSIBILITIES: The Director shall diligently, faith~~ly and competently perform the duties and responsibilities set forth in the job description of the Director, a copy of which is attached hereto. (Exhibit A). The Director, shall comply With tile duly adopted policies and procedures of the Board of Trustees and shall serve and per form such duties at Such times and places and ill Such manner as the Board may from time to time direct. 8. BENEFITS: The Director shall be entitled to the benefits set forth ill Exhibit B attached hereto. 9. TERMINATION OF EMPLOYMENT: It is understood agreed that the Director's employment and this contract of employment expire on June 30, 1998 unless sooner dismissed as provided herein. ThereaRer, any continued employment of the Director is subject to the will of the Board. Absent any appointment(s) by the Board for the period from and after June 30, 1998, the Director's employment will automatically terminate on June 30 1998. 10. The Board agrees to evaluate the performance of the Library Director at least once each contract year. 11. ENTIRE AGREEMENT: This contract embodies the whole agreement between the Board and Director and there are no other inducements, promises, terms, conditions, or obligations made or entered into by either party other than those contained herein. 12. This Agreement is subject to funding each year by the Beverly City Council and to approval by the appropriate City authorities. William F. Seardon, Mayor City of B evefly Diane J. Costa, Chairman Trustees of the Beverly Public Library Thomas F. Seully, Library Director Exhibit A DUTIES AND RESPONSIBILITIES The Library Director will: 1. Implement all written policies duly enacted by a majority of the Board, including such new policies as are hereinafter enacted by the Board. The Director may from time to time recommend to the Board new policies or changes to be enacted, but final discretion to make such changes will reside in the majority of tile Board. The Board and the Director will cooporate in the implementation of all such policies. 2. Be responsible for overseeing tile physical condition of buildings; for effectnation of normal maintenance and repair, for advising Trustees of any emergency, or advising Trustees of capital repairs needed, and shall make reports annually in September of the physical condition of the library and equipment. 3. Be responsible for the creation, presentation and execution of the budget. Upon approval of the budget by the Board and the City, it is the Director's responsibility to administer the services and staff of the Library to meet the goals and objectives set forth in the budget. 4. Act as technic~d advisor and be responsible for an annual report Each report will contain information regarding: (1) finances, (2) circulation and (3) programs. The Director shall provide a budget status report to the Board not less than quarterly. 5. Be responsible for the administration of all contracts. 6. Be responsible for the appointment, promotion, transfer, and dismissal of all non-civil service employees. 7. Oversee the selection and ordering of all books and other Library materials, according to the policy of the Board. 8. Be aware of community needs and with the approval of the Board, fulfill the following: ( 1 ) carry out plans for extending library services, (2) be responsible for the writing of grants and/or proposals, (3) create plans for tile future and (4) maintain a program of public relations. 9. Attend all Board meetings (unless excused by the Board) and ensure that records of Board meetings are kept. 10. Be informed of local, state and national laws regarding library legislation and report such information to the Board of Trustees. 11. Affiliate with state and national professional organizations and attend professional meetings and workshops when they are of particular benefit to the library. The approval of the Board will be required for expenditures not provided for in the budget, or in the funds set aside as trust funds income allocated to professional development, which funds may be used by the Director in his discretion pursuant to the existing guidelines relative to such funds. 12. Make use of services and consultants such as the Eastern Regional Library System and Massachusetts Board of Library Commissioners. 13. Carry out such other duties as may be assigned by the Board of Trustees as are appropriate to the position of Library Director. Exhibit B BENEFITS A. SICK LEAVE: The Director shall be entitled to accrue sick leave with pay at the rate of 11/4 days for each month of service. The Director is entitled to accumulate sick days up to a maximum of 200 days. Sick leave may only be used for personal injury or sickness. B. VACATION: The Director, upon die anniversary date of his employment each year during the term of this contract, shall be entitled to vacation time with pay according to the following schedule: 1 - 4 years 10 days 5 - 9 years 15 days 10 - 19 years 20 days 20 years or more 25 days C. HOLIDAYS: The Director shall be entitled to the following paid holidays: New Yeats Day Martin Luther King Day Presidents, Day Patriots' Day Mernorial Day Independenc~ Day Labor Day Columbus Day V~erans' Day Thanksgiving Day Christmas Day plus any other regularly schedulod workday, up to a maximum of two (2) days, that may be declared a holiday by the Governor, the General Court or the City of Beverly, provided the Library is in fact dosed on said day. D. FUNERAL LEAVE: In the event of a death in the Director's immediate family, the Director shall be allowed to he absent from work, with pay, oil all days failing within the five calendar days commencing the day of death. Immediate family means husband, wife, child, grandchild, parent, grandparoat, brother, sister, mother-in-law, father-in-law, brother-in-law, sister-in-law, or a person living in the Director's immediate household. E PERSONAL LEAVE: The Director shall he allowed, each contract year, three (3) personal days with pay to attend to personal business matters which necessitate the Director's presence and which cannot be scheduled after work hours. Personal days shall not be cumulative from year to year. F. LONGEVITY: Longevity shall be paid in accordance with the revised ordinances of the City of Beverly. Years of Continuous Service 7/1/95 7/1/96 7/1/97 10 Yrs or more of continuous service $350.00 $350.00 $350.00 15 Yrs or more of continuous service $500.00 $500.00 $500.00 20 Yrs or more of continuous service $700.00 $700.00 $700.00 25 Yrs or more of continuous service $900.00 $900.00 $900.00 Exhibit C POLICY FOR THE SELECTION OF MATERIALS AND MAINTENANCE OF COLLECTION The Beverly Public Library endorses the Library Bill of Rights and the Freedom To Read Statements of the American Library Association as herein appended. In essence, these statements endorse freedom of access to information and literary materials, with limits s~t only by budgetary restraints and the criteria of selection as follows: 1. Contemporary significance or current usefulness or interest. 2. Authority and competence of presentation. 3. Importance as an historical record or of permanent value. 4. Relevance to existing collection. 5. Requests from users of the library (however, textbooks will not be purchased per se, and will be included in the collection only if this is the only source of information on a topic of general interest.) 6. Physical quality of format and binding. 7. Presentation of all views on controversial issues. 8. Balance of special group interest with general demand. 9. Cost in relation to the individual title and to the overall collection. 10. Selection of materials for the adult collection on the basis of adult needs (selection will not be restricted by the possibility that children may obtain material their parents consider inappropriate.) 11. Selection of materials on the basis of recommendations of accepted established review sources such as Libra Journal, Publishers' Week, New York Times, Wilsons Libra Bulletin, Kirkus, Saturday Review, etc. 12. Weeding and discarding of the collection on a systematic basis (This function is necessitated by limitations of space, obsolescence of materials 'is, lack of use over an extended period of time, physical condition of the book stock, and acquisition of new materials. The same criteria applied to the purchase of new books will be applied to the discarding and weeding of books.) 13. Request from patrons to withdraw materials from the collection to be made in writing and to be evaluated within the context of the Freedom to Read Statement and Library Bill of Rights. 14. Priority of the collection of the Main Library in the acquisition of materials (Exceptions may be made for materials especially suited for the Farms Branch or the Bookmobile.) CHILDREN'S/YOUNG ADULT COLLECTIONS Responsibility for the reading of children rests with their parents, therefore parents are advised to particularly note the suitability of books for each child. Materials will be chosen for children oil the basis of recommendations by recognized authorities in the field of children's literature; specific review sources such as The Bulletin of the Center for Children's Books, School Library Journal, Horn Book, etc. The materials will attempt to satisfy the child's horizons and interests. The Library will provide supplementary materials which enrich file resources available to children, but no materials which are strictly curriculum related, and belong within the province of the Schools. Specific requests for books and other materials by children and adults will be honored when the requested item will add to the strength of the collection, and when the budget permits. The same criteria of service and selection stated in the Library's service goals apply to children and young adults. GIFTS The Library appreciates git~s and accepts them with the following provisos: -that the same criteria apply to the incorporation of gifts into the collection as the selection of books and other library materials. -the Library reserves the tight to administer gifts with a view to the best interests of the Library -the Library will not become a depository or custodian for materials of great monetary or historical value. EXHIBITS The Library encourages displays and exhibits, but assumes no responsibility for restitution in case of damage or theft. RESPONSIBILITY These policies for library service and selection of materials have been formulated by the Board of Trustees of the Beverly Public Library. The Board delegates the Director to act as its agent in the administration and implementation of said policies. ed by ordinance Employment Contract ASSISTANT LIBRARY DIRECTOR AGREEMENT made this 19th day of June, 1989 between the Board of Trustees of the Beverly Public Library, hereinafter referred to as the "Board", and Ms. Sheila Glowaeki, hereinafter referred to as the "Assistant Director." In consideration of the mutual promises herein contained and other good and valuable consideration, the receipt of which is hereby acknowledged, the Board of Trustees and the Assistant Director agree as follows: 1. EMPLOYMENT: The Board hereby employs Ms. Sheila Glowacki as Assistant Library Director, effective as of July 1, 1989, and Ms. Glowacki hereby accepts employment as Assistant Library Director, on the following terms and conditions. 2. SALLY: The Board agrees to pay the Assistant Library Director for the diligent, faithful and competent performance of her duties and responsibilities at the following annual rates of pay: (a) 7/1/89 - 6/30/90: $32,550.00 (b) 7/1/90 - 6/30/91: Subject to negotiation (c) 7/1/91 - 6/30/92: Subject to negotiation 3. TERM: The Assistant Library Director shall be employed for a Three year period conunencing July 1, 1989 and ending June 30, 1992, subject to the terms and conditions herein provided. 4. DISMISSAL: Anything contained in this Agreement to the contrary notwithstanding, the Library Director may dismiss the Assistant Director from employment at any time during the term hereof upon the Library Director's written finding of inefficiency, incapacity, conduct unbecoming an Assistant Director, insubordination, breach of contract, or any other good cause. The Assistant Library Director shall have the right to appeal the decision of the Library Director to the Board of Trustees according to the following procedure: (1) At least 14 days before the hearing at which the Board intends to decide whether to dismiss the Assistant Director from employment, the Board shall give written notice to the Assistant Director including the time and place of the heating, the alleged cause(s) for which the dismissal is proposed and who shall conduct the heating. (2) The Assistant Director may attend the hearing with or without counsel, to hear and cross-examine all witnesses against the Assistant Director, and to present witnesses in defense. (3) The Board shall hold the heating in open session, unless the Assistant Director requests that the heating be held in executive session. (4) Within 21 days after the heating the Board shall issue its decision together with the findings of fact on which said decision is based and provide a copy thereof to the Assistant Director. (5) Nothing contained herein shall be deemed to limit whatever rights the Assistant Director may have to appeal a decision of the Board dismissing her from employment provided, however, that any such action must be brought within 20 days of the Assistant Director's receipt of the Board's decision. In the event of any appeal, the parties may, if they so desire, upon terms mutually agreeable, submit their dispute to an impartial arbitrator. 5. NOTICE OF TERMINATION: The Assistant Director may terminate this contract by submitting written notice to the Board not less than thirty days prior to the final day the Assistant Director intends to work. 6. MATERIALS AND FACILITIES POLICIES: The Board has adopted a written policy, which is hereby made a part of this contract, on selection of library materials and on use of materials and facilities in compliance with the Library Bill of Rights and the Freedom to Read Statement of the American Library Association and other related policies, resolutions and statements defining the principles set out in the basic documents of intellectual freedom. The Assistant Director assists in the administration of said policies. 7. DUTIES AND RESPONSIBILITIES: The Assistant Director shall diligently, faithfully and competently perform the duties and responsibilities set forth in the job description of the Assistant Director, a copy of which is attached hereto. (Exhibit A). The Assistant Director shall comply with the duly adopted policies and procedures of the Board of Trustees and shall serve and perform such duties at such times and places and in such manner as the Director may from time to time determine. 8. BENEFITS: The Assistam Director shall be entitled to the benefits set forth in Exhibit B attached hereto. 9. TERMINATION OF EMPLOYMENT: It is understood and agreed that the Assistant Director's employment and this contract of employment expire on June 30, 1992, unless sooner dismissed as provided herein. Thereafter, any continued employment of the Assistant Director is subject to the will of the Board. Absent any appointment(s) by the Board for the period from and after June 30, 1992, the Assistant Director's employment will automatically terminate on June 30, 1992. 10. The Library Director agrees to evaluate the performance of the Library Assistant Director at least once each contract year. 11. ENTIRE AGREEMENT: This contract embodies the whole agreement between the Board and Assistant Director and there are no other inducements, promises, terms, conditions, or obligations made or entered into by either party other than those contained herein. 12. This Agreement is subject to funding each year by the Beverly Board of Aldermen and to approval by the appropriate City authorities. F. John Monahan, Mayor City of Beverly Nancy Bender, Chairman Trustees of the Beverly Public Library Sheila Glowacki, Assistant Library Director Exhibit A DUTIES AND RESPONSIBILITIES The Assistant Library Director will: 1. Supervise daily routine of library operations and personnel. 2. Establish and supervise staff schedules. 3. Assist in preparation of and monitoring of the Library's budget. 4. Direct the Library's operation in the absence of the Library Director. 5. Assist in planning and evaluating Library projects by gathering, researching and presenting information. 6. Take minutes at meetings of the Board of Trustees. 7. Assist in the staff hiring process by participating in pre-screening and imerviewing of job applicants. 8. Assist in evaluating departmental functions, collection development, public and technical services. 9. Assist in the preparation of grant applications. 10. Participate in activities of professional associations; attend institutes and workshops and report on such activities to the library staff. Exhibit B BENEFITS A. SICK LEAVE: The Assistam Director shall be entitled to accrue sick leave with pay at the rate of 2 days for each month of service. The Assistant Director is entitled to accumulate sick days up to a maximum of 200 days. Sick leave may only be used for personal injury or sickness. B. VACATION: The Assistant Director, upon the anniversary date of her employment each year during the term of this contract, shall be entitled to 20 days vacation time. C. HOLIDAYS: The Assistant Director shall be entitled to the following paid holidays: New Year's Day Martin Luther King Day Presidents' Day Patriots' Day Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day plus any other regularly scheduled workday, up to a maximum of two (2) days, that may be declared a holiday by the Governor, the General Court or the City of Beverly, provided the Library is in fact closed on said day. D. FUNERAL LEAVE: In the event of a death in the Assistant Director's immediate family, the Assistant Director shall be allowed to be absent from work, with pay, on all days falling within the five calendar days commencing the day of death. Immediate family means husband, wife, child, grandchild, parent, grandparent, brother, sister, mother-in-law, father-in-law, brother-in-law, sister-in-law, or a person living in the Assistant Director's immediate household. E. PERSONAL LEAVE: Ile Assistant Director shall be allowed, each contract year, three (3) personal days with pay to attend to personal business matters which necessitate the Assistant Director's presence and which cannot be scheduled after work hours. Personal days shall not be cumulative from year to year. F. LONGEVITY: Longevity shall be paid in accordance with the revised ordinances of the City of Beverly. Years of Continuous Service 7/1/89 7/1/90 7/1/91 10 Yrs or more of continuous service $300.00 $300.00 $350.00 15 Yrs or more of continuous service $450.00 $450.00 $500.00 20 Yrs or more of continuous service $600.00 $600.00 $700.00 25 Yrs or more of continuous service $750.00 $750.00 $900.00 Employment Contract ASSISTANT LIBRARY DIRECTOR AGREEMENT made this A 5th 1995 between the Board of Trustees of the Beverly Public Library, hereinaRer referred to as the "Board", and Ms. Anna Langstaff, hereinafter referred to as the "Assistant Director." In consideration of the Mutual promises herein contained and other good and Valuable consideration, the receipt of which is hereby acknowledged, the Board of Trustees and the Assistant Director agree as follows: 1. EMPLOYMENT: The Board hereby employs Ms. Anna Langstaff as Assistant Library Director, effective as of July 1, 1995 and Ms. Langstaff hereby accepts employment as Assistant Library Director, on the following terms and conditions. 2. SALLY: The Board agrees to pay the Assistant Library Director for the diligent, faithful and competent performance of her duties and responsibilities at the following annual rates of pay: 30/96: as provided by ordinance (a) 7/1/95 - 6/30/96: as provided by ordinance (b) 7/1/96 - 6/30/97: as provided by ordinance (c) 7/1/97 - 6/30/98: as provided by ordinance 3. TERM: The Assistant Library Director shall be employed for a Three year period commencing July 1, 1905 and ending hne 30, 1, 98, subject to the terms and conditions herein provided. 4. DISMISSAL: Anything contained in this Agreement to the contrary notwithstanding, the Library Director may dismiss the Assistant Director from employment at any time during the term hereof upon the Library Director's written finding of inefficiency, incapacity, conduct unbecoming an Assistant Director, insubordination, breach of contract, or any other good cause. The Assistam Library Director shall have the right to appeal the decision of the Library Director to the Board of Trustees according to the following procedure: (1) At least 14 days before the heating at which the Board intends to decide whether to dismiss the Assistant Director from employment, the Board shall give written notice to the Assistant Director including the time and place of the hearing, the alleged cause(s) for which the dismissal is proposed and who shall conduct the heating. (2) The Assistant Director may attend the heating, with or without counsel, to hear and cross-examine all witnesses against the Assistant Director, and to present witnesses in defense. (3) The Board shall hold the heating in open session, unless the Assistant Director requests that the hearing be held in executive Session. (4) Within 21 days after the hearing, the Board shall issue its decision together with the findings of fact on which said decision is based and provide a copy thereof to the Assistant Director. (5) Nothing contained herein shall be deemed to limit whatever rights the Assistant Director may have to appeal a decision of the Board dismissing her from employment provided, however, that any such action must be brought within 20 days of the Assistant Director's receipt of the Board's decision. In the event of any appeal, the parlies may, if they so desire, upon terms mutually agreeable, submit their dispute to an impartial arbitrator. 5. NOTICE OF TERMINATION: The Assistant Director may terminate this contract by submitting written notice to the Board not less than thirty days prior to the final day the Assistant Director intends to work. 6. MATERIALS AND FACILITIES POLICIES: The Board has adopted a written policy, which is hereby made a part of this contract, on selection of library materials and on use of materials and facilities in compliance with the Library Bill of Rights and the Freedom to Read Statement of the American Library Association and other related policies, resolutions and statements defining the principles set out in the basic documents of intellectual freedom. The Assistant Director assists in the administration of said policies. 7. DUTIES AND RESPONSIBILITIES: The Assistant Director shall diligently, faithfully and competently perform the duties and responsibilities set forth in the job description of the Assistant Director, a copy of which is attached hereto. (Exhibit A. ) The Assistant Director shall comply with the duly adopted policies and procedures of the Board of Trustees and shall serve and perform such duties at such times and places and in such manner as the Director may from time to time determine. 8. BENEFITS: The Assistant Director shall be entitled to the benefits set forth in Exhibit B attached hereto. 9. TERMINATION OF EMPLOYMENT: It is understood and agreed that the Assistant Director's employment and this contract of employment expire on June 30, 1998, unless sooner dismissed as provided herein. Thereafter, any continued employment of the Assistant Director is subject to the will of the Board. Absent any appointment(s) by the Board for the period from and after June 30, 1998, the Assistant Director's employment will automatically terminate on June 30, 1998. 10. The Library Director agrees to evaluate the performance of the Library Assistant Director at least once each contract year. 11. ENTIRE AGREEMENT: This contract embodies the whole agreement between the Board and Assistant Director and there are no other inducements, promises, terms, conditions, or obligations made or entered into by either party other than those contained herein. 12. This Agreement is subject to funding each year by the Beverly City Council and to approval by the appropriate City authorities. William F. Scanlon, Mayor City of Beverly Diane J. Costa, Chairman Trustees of the Beverly Public Library Anna Langstaff. Assistant Library Director Exhibit A DUTIES AND RESPONSIBILITIES The Assistant Library Director will: 1. Supervise dally routine of library operations and personnel. 2. Establish and supervise staff schedules. 3. Assist in preparation of and monitoring of the Library's budget. 4, Direct the Library's operation in the absence of the Library Director. 5. Assist in planning and evaluating Library projects by gathering, researching and presenting information. 6. Take minutes at meetings of the Board of Trustees. 7. Assist in the staff hiring process by participating in pre-screening and interviewing of job applicants. 8. Assist in evaluating departmental functions, collection development, public and technical services. 9. Assist in the preparation of grant applications. 10. Participate in activities of professional associations; attend institutes and workshops and report on such activities to the library staff. Exhibit B BENEFITS A. SICK LEAVE: The Assistam Director shall be entitled to accrue sick leave with pay at the rate of 2 days for each month of service. The Assistant Director is entitled to accumulate sick days up to a maximum of 200 days. Sick leave may only be used for personal injury or sickness. B. VACATION: The Assistant Director, upon the anniversary date of her employment each year during the term of this contract, shall be entitled to 20 days vacation time. C. HOLIDAYS: The Assistant Director shall be entitled to the following paid holidays: New Year's Day Martin Luther King Day Presidents' Day Patriots' Day Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day plus any other regularly scheduled workday, up to a maximum of two (2) days, that may be declared a holiday by the Governor, the General Court or the City of Beverly, provided the Library is in fact closed on said day. D. FUNERAL LEAVE: In the event of a death in the Assistant Director's immediate family, the Assistant Director shall be allowed to be absent from work, with pay, on all days failing within the five calendar days commencing the day of death. Immediate family means husband, wife, child, grandchild, parent, grandparent, brother, sister, mother-in-law, father-indaw, brother-in-law, sister-in-law, or a person living in the Assistant Director's immediate household. E. PERSONAL LEAVE: The Assistant Director shall be allowed, each contract year, three (3) personal days with pay to attend to personal business matters which necessitate the Assistant Director's presence and which cannot be scheduled after work hours. Personal days shall not be cumulative from year to year. F. LONGEVITY: Longevity shall be paid in accordance with the revised ordinances of the City of Beverly. Years of Continuous Service 7/1/95 7/1/96 7/1/97 10 Years or more of continuous service $350.00 $350.00 $350.00 15 Years or more ofcominuous service $500.00 $500.00 $500.00 20 Years or more of continuous service $700.00 $700.00 $700.00 25 Years or more of continuous service $900.00 $900.00 $900.00