1995-06-12 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee: Administration Committee
Date: 06/12/1995
Place: Beverly Public Library
Board members present: Margaret C. Goodwin, Kevin S. O'ge~y, Helga Senko, and John R.
Young
Board members absent:
Others present:
Recorder: Anna L~ngs~
Administration Committee Meeting
Board of Trustees - Beverly Public Library
June 12, 1995 7:00 PM
Present: Helga Senko, Chair, Margaret Goodwin, Kevin O~,eilly, John Young. Also Present: Thomas
Scully, Anna LangstafE.
Administration Committee met to work on Exhibit Policy. Issues discussed: membership of Art
Advisory Committee, level of art work, artistic merit, community standards, schedule, administration
of program, possible monetary donation by artists, receptions, and other documems needed. Once
the An Advisory Committee is established, other documents, such as application form, acceptance
letter and exhibit schedule, need to be formulated.
The Administration Committee voted to approve the third draft of Exhibit Policy (on file with these
minutes).
Beverly Public Library Exhibit Policy (Final draft 6/14/95)
In accordance with the Libraty's role as a culmr~ educational, and informational center, the Beverly
Public Library welcomes the use of the Library's exhibit space by individuals and organizations.
Exhibit space will be made available to qualified individuals and groups, regardless of their beliefs or
affiliations, provided the content of the display is within the broad standards of community
acceptability. The space is accessible to all Library patrons with no attempt to restrict access on the
basis of age. Exhibitors should consider this when selecting the content of their show.
Sdection: Potential exhibitors must submit an application form to the Librar~s Art Advisory
Committee for review. The works of art will be judged on artistic merit with preference for exhibit
space given to Beverly residents and people or organizations affiliated with Beverly. Acceptability
of an exhibit is at the discretion of the Art Advisory Committee; however, the Library reserves the
fight to refuse or remove material judged unsuitable. Decisions of the Art Advisory Committee may
be appealed to the Board of Trustees on issues of process but not on artistic merit.
Art Advisory Committee: This Committee is comprised offour Beverly-affiliated art educators and
practicing mists and either the Library Director or a member of the Board of Trustees. Committee
members are selected by the Library Director and continned by the Board of Trustees for renewable
one year terms.
Duration: The standard exhibit length will be one month, but the duration may be extended or
shortened at the discretion of the Library's Art Advisory Committee.
Liability: The Library cannot assume liability for lost, stolen, or damaged art. The exhibit space is
unsecured and unsupervised, leaving materials vulnerable to thef~ or vandalism. Exhibitors must sign
a waiver holding the Library and the City of Beverly harmless for lost or damaged art. Also,
exhibitors are financially liable for any damage to the Library walls or property beyond normal
cleaning.
Display Methods: Exhibitors will hang (or set) and remove their work, and artists must supply
materials heeded to display the art. Exhibits in the Barnett Gallery must be hung from the picture rail.
Nothing is to be affixed to the walls. Information tags and the like must be attached to the art, frame,
or stand and not to the walls. Unless special arrangements are made in advance with the Library,
exhibits must be set up and removed during regular business hours.
Sales: Price tags are not to be displayed on the art works, but a printed price list may be made
available by the mist. All sales transactions must take place off Library pre raises.
Publicity: The Library will send to local newspapers a press release prepared by the artist with a
written description of the materials on exhibit, the artist's training and background, and any other
pertinent information. This information should be provided at least three weeks before the exhibit
opens. If the artist wants additional publicity brochures, posters, ~yers, or advertising it must be
created and paid for by the artist. Flyers or posters prepared by the artist will be displayed in the
Library.
Permission to exhibit does not constitute an endorsement of the exhibitor or the content of the exhibit
by the Art Advisory Committee, the Library, or the City of Beverly.
Note regarding follow-up materials to the Arts Policy
Once the Art Advisory Committee is assembled the members will generate the following:
1) An Application- This will include a liability waver, a description of submission procedure, and
general application information.
2) An Acceptance Letter -This will cover issues around holding a reception and will include a request
for a donation to maintain and improve the exhibit space at the Library.
3) A Schedule-The schedule will block out months dedicated to local school and college artists as
well as Will Barnet's work.