Loading...
1995-06-12 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Administration Committee Date: 06/12/1995 Place: Beverly Public Library Board members present: Margaret C. Goodwin, Kevin S. O'ge~y, Helga Senko, and John R. Young Board members absent: Others present: Recorder: Anna L~ngs~ Administration Committee Meeting Board of Trustees - Beverly Public Library June 12, 1995 7:00 PM Present: Helga Senko, Chair, Margaret Goodwin, Kevin O~,eilly, John Young. Also Present: Thomas Scully, Anna LangstafE. Administration Committee met to work on Exhibit Policy. Issues discussed: membership of Art Advisory Committee, level of art work, artistic merit, community standards, schedule, administration of program, possible monetary donation by artists, receptions, and other documems needed. Once the An Advisory Committee is established, other documents, such as application form, acceptance letter and exhibit schedule, need to be formulated. The Administration Committee voted to approve the third draft of Exhibit Policy (on file with these minutes). Beverly Public Library Exhibit Policy (Final draft 6/14/95) In accordance with the Libraty's role as a culmr~ educational, and informational center, the Beverly Public Library welcomes the use of the Library's exhibit space by individuals and organizations. Exhibit space will be made available to qualified individuals and groups, regardless of their beliefs or affiliations, provided the content of the display is within the broad standards of community acceptability. The space is accessible to all Library patrons with no attempt to restrict access on the basis of age. Exhibitors should consider this when selecting the content of their show. Sdection: Potential exhibitors must submit an application form to the Librar~s Art Advisory Committee for review. The works of art will be judged on artistic merit with preference for exhibit space given to Beverly residents and people or organizations affiliated with Beverly. Acceptability of an exhibit is at the discretion of the Art Advisory Committee; however, the Library reserves the fight to refuse or remove material judged unsuitable. Decisions of the Art Advisory Committee may be appealed to the Board of Trustees on issues of process but not on artistic merit. Art Advisory Committee: This Committee is comprised offour Beverly-affiliated art educators and practicing mists and either the Library Director or a member of the Board of Trustees. Committee members are selected by the Library Director and continned by the Board of Trustees for renewable one year terms. Duration: The standard exhibit length will be one month, but the duration may be extended or shortened at the discretion of the Library's Art Advisory Committee. Liability: The Library cannot assume liability for lost, stolen, or damaged art. The exhibit space is unsecured and unsupervised, leaving materials vulnerable to thef~ or vandalism. Exhibitors must sign a waiver holding the Library and the City of Beverly harmless for lost or damaged art. Also, exhibitors are financially liable for any damage to the Library walls or property beyond normal cleaning. Display Methods: Exhibitors will hang (or set) and remove their work, and artists must supply materials heeded to display the art. Exhibits in the Barnett Gallery must be hung from the picture rail. Nothing is to be affixed to the walls. Information tags and the like must be attached to the art, frame, or stand and not to the walls. Unless special arrangements are made in advance with the Library, exhibits must be set up and removed during regular business hours. Sales: Price tags are not to be displayed on the art works, but a printed price list may be made available by the mist. All sales transactions must take place off Library pre raises. Publicity: The Library will send to local newspapers a press release prepared by the artist with a written description of the materials on exhibit, the artist's training and background, and any other pertinent information. This information should be provided at least three weeks before the exhibit opens. If the artist wants additional publicity brochures, posters, ~yers, or advertising it must be created and paid for by the artist. Flyers or posters prepared by the artist will be displayed in the Library. Permission to exhibit does not constitute an endorsement of the exhibitor or the content of the exhibit by the Art Advisory Committee, the Library, or the City of Beverly. Note regarding follow-up materials to the Arts Policy Once the Art Advisory Committee is assembled the members will generate the following: 1) An Application- This will include a liability waver, a description of submission procedure, and general application information. 2) An Acceptance Letter -This will cover issues around holding a reception and will include a request for a donation to maintain and improve the exhibit space at the Library. 3) A Schedule-The schedule will block out months dedicated to local school and college artists as well as Will Barnet's work.