1983-03-08 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee: Administration Committee
Date: 03/08/1983
Place: Beverly Public Library
Board members present: Neil B. Olson, Richard L. Buekley, Dr. Edna M. MeGlynn, and Nancy
A. White
Board members absent:
Others present: Vada Komich, Elsa Forter, Frances J. McCarthy, League of Women Voters
Recorder: Nancy Aberman
Administration Committee
Board of Trustees-Beverly Public Library
March 8, 1983 4:30 p.m.
Present: Dick BuckIcy, Kevin Murphy, Dr. Edna MeGlynn, Nancy White, also Nell Olson.
Also present: Esther Calish; Nancy Aberman; Vada Komich, Elsa Forter, Fran McCarthy, League of
Women Voters.
Mr. Buckley conducted the meeting in the absence of the chairperson. He enumerated the following
items of business: 1) the matter of fine monies being transferred back to the library; 2) the parking
situation; 3) policy on use of meeting rooms; 4) city ordinance revision.
Regarding the matter of fines being transferred to the library, Mr. Buckley read and discussed a letter
from Mr. Richard Kelley, Clerk of Committees, regarding the amount of the library's expenditures
for postage. Mrs. Calish suggested that perhaps revolving fines back to the library to reimburse
postage costs would be a solution to the problem. A motion was made by Dr. MeGlynn and seconded
by Mr. Murphy to invite Mr. Kelley to the next administration meeting to discuss this matter. Motion
passed. Mr. Buckley will draf~ a letter to send to Mr. Kelley.
Regarding the matter of the parking situation, Dr. MeGlynn explained her feeling that parking spaces
are at a premium in the vicinity of the Main Library and that publicizing use of the Farms Branch
might help in alleviating this problem. Mr. Murphy stated that in his business association meetings
he will introduce the library's needs for parking when the downtown parking situation is discussed.
The committee then discussed the matter of the meeting room policies. Calish distributed Criteria for
Use of Meeting Rooms, (1979), as well as Watertown Free Public Library's policies on meeting room
use. The committee reviewed each item in the 1979 policies, which, Mrs. Calish explained, had been
discussed by the Board, but never voted upon. Mrs. Calish asked to go on record stating that the
library has had historical precedent for the hosting of investment seminars. The policies were revised
according to the attached list. Mr. Murphy moved to recommend the revised policies to the full
Board. Ms. White seconded. Motion passed.
Regarding the matter of the city ordinances, Mr. Buckley noted some of the areas needing
consideration: trust funds, the new state law, Chapter 322 regarding contracts for non-collective
bargaining employees; submission of a budget, upkeep of the physical plant, etc. After much
discussion, a motion was made by Mr. Murphy to recommend to the full Board that a Task Force be
set up to make recommendations and report back to the full committee on proposed revisions in the
city ordinances, Trustee by-laws, and compliance with Chapter 322. Under discussion, it was
suggested that volunteers be solicited, including a staff member. Motion was seconded by Ms. White.
Motion passed.
Ms. White made a motion to adjourn. Mr. Murphy seconded. Meeting adjoumed at 6:10 p.m.
Nancy S. Abeman
Recorder