1996-01-18 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee: Finance Committee
Date: 01/18/1996
Place: Beverly Public Library
Board members present: Edward E. Brindle, Diane J. Costa, Margaret C. Goodwin, Neil B.
Olson
Board members absent:
Others present:
Recorder: Anna Langstaff
Finance Committee Meeting
Board of Trustees - Beverly Public Library
January 18, 1996 4:00 P.M.
Present: Edward Brindle, Chair, Diane Costa, Margaret Goodwin, Neil Olson, Thomas Scully, Anna
Langstaff.
Thomas Scully handed out a proposed budget for FY 96/97 for the committee to review. A
General discussion followed.
Major differences between FY95/96 and FY96/96 are: 1 ) Salaries: employees are concluding
contract negotiations; proposal to fill Young Adult position; increase in part-time pay rate. 2) Repair
Aecoum: 4-5 years ago this account was $10,000. 3) Service Contracts: preventative maintenance
contracts for elevators, generators, HV AC. 4 ) Computer Maintenance: paying for a magazine service;
per terminal service charge. 5) Burglar Alarm: installed this year. 6) Books: 13% increase is needed
to qualify for state aid. 7) Oilice Supplies: every year this account is overspent. 8) Custodial Supplies:
every year this account is overspent. 9) Library Supplies: Bigger book budget and Beverly Citizen
money mean more books need to be processed.
In order to explain increases, the budgeting system/print-out allows for a narrative description
for each line item. Columns, such as the percentage column, cannot be deleted.
Neil Olson made the motion, seconded by Margaret Goodwin, to: Approve the budget as
submitted by the Library Director to the Finance Committee on January 18, 1996. Motion
passed.
Finance committee was adjourned at 5:00 P.M.
Anna Langstaff, Recorder
will work on a draft for the long range plan.
Report of the Library Director
1) Pay Raises: Mayor ScanIon proposed pay raises for Tom Scully and Anna Langstaff. 2) Loring
stock: Mrs. Augustus P. Loring donated 54 shares of AT&T stock, valued at $2,008.13, to the
Beverly Farms Library. Kay Fanning made the motion, seconded by Neil Olson, to:
Accept Mrs. Augustus P. Loring's gift valued at $2,008.13 to be allocated to the
Beverly Farms Building Fund. Motion passed.
3) Annual Reports: Tom Scully distributed copies of annual reports from Eastern Massachusetts
Regional Library System and Noble Network (on file with these minutes).
Unf'mished Business
1) Book Sale: Neil Olson inquired about the December book sale. The library made at least $800-
900, possibly more. Election day book sale raised $400.
New Bushen
1) 1997 meeting dates: January 28, February 25, March 25, April 22, May 27, June 24. All meetings
begin at 7:00 P.M. 2) FY97/98 Budget: Tom Scully will contact Ed Brindle to set up a finance
committee meeting to discuss FY 97/98 budget. 3) Farms Christmas Party: Kay Fanning reported
on Farms Christmas party. 4) Library Promotion: Lindsay Diehi brought up the idea of the need for
the library to promote itself Tom Scully discussed different ideas such as brochures, a homepage,
and mass mailings. Examining the results of the long range plan surveys would also help us devise
promotional strategies.
The next meeting of the Board will be Tuesday, January 28, 1997 at 7:00 P.M. at the Main Library.
There being no further business, the meeting was adjourned at 7:50 P.M.
Anna Langstaff, Recorder