1983-06-20O City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee: Finance Committee
Date: 06/20/1983
Place: Beverly Public Library
Board members present: Lester C. Ayers, Connie E. Dooling, Dr. Edna M. MeGlynn, Roger E.
Morehey, and Neil B. Olson
Board members absent:
Others present: Vada Komich, Elsa Forter, League of Women Voters; Howard Calish, John R.
Coogan, Friends of the Beverly Public Library; Thomas Hindman, Library staff
Recorder: Nancy Aberman
Finance Committee
Board of Trustees-Beverly Public Library
June 20, 1983 7:00 p.m.
Present: Roger Morency, Les Ayers, Connie Dooling, Neil Olson, Dr. Edna MeGlynn.
Also present: Esther Calish, Nancy Aberman; Andrea Atldns, Beverly Times; Vada Komich, Elsa
Forter, League of Women Voters; Howard Calish, Jack Coogan, Friends of the Library; Tom
Hindman, staff member.
Mrs. Calish noted two matters requiring Finance Committee consideration. 1) a recommendation on
the remaining Trust income (35% Trustee discretion and 5% reserve fund: $13,244.89) and surplus
funds left in salary account due to unused custodial overtime and changing of bookmobile grade
level/staffing change.
Mrs. Caiish made a recommendation to request a carry over of any salary surplus to FY 84, and if
it is sufficient, to open the Farms Branch 5 extra hours per week. She projected that, at present, the
surplus is approximately $1800, and this mount would be sufficient to staff the Farms branch 5 extra
hours; however, if an emergency should arise, this mount may be significantly decreased, After
discussion, Mr. Ayers moved, and Mr. Olson seconded, to recommend to the full board that a request
be sent to the Mayor that any surplus left in the salary account be carded over to FY 84. If this
mount is sufficient, it will be used to finance 5 additional hours per week at the Farms branch.
Motion passed.
Mrs. Calish also outlined five possibilities for the use of the remaining trust income and asked for any
further ideas or recommendations from the Board: 1) creation of a reserve fund for future computer
enhancements; 2) allocation for books and other library materials; 3) use for building repairs, e.g.
weatherproofing; 4) creation of an architectural improvement fund; 5) creation of a separate Trust
Fund principal account to generate usable interest. Under discussion, Mr. Ayers stated that it is his
feeling that Trust funds should not be used for operating expenses which are the responsibility of the
city. Mrs. Calish also explained that more federal grant monies may be available in the future to
libraries to fund building and renovation projects; however, the library must be ready with plans at.
the time that funds become available. It was felt that an architectural improvement fund would be a
method to assist in attaining such plans. Mr. Morency moved, and Mr. Ayers seconded a motion for
the Finance Committee to recommend to the full board to place $10,000 of current remaining trust
income into a new principal account and to place the balance ($3,244.89) into an architectural
improvement fund. Motion passed.
Upon motion of Mr. Olson and second of Mrs. Dooling, the meeting adjourned at 7:20 p.m.
Nancy S. Aberman
Recorder