1995-11-20 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 11/20/1995
Place: Beverly Public Library
Board members present: Diane J. Costs, Nancy A. Bender, Edward E. Brindle, Katherine L.
Fanning, Margaret C. Goodwin, Neil B. Olson, Kevin S. O'P, eilly, Helga Senko, and John R.
Young
Board members absent:
Others present:
Recorder: Anna Langstaff
Regular Meeting
Board of Trustees - Beverly Public Library
November 20, 1995
Present: Nancy Bender, Edward Brindle, Diane Costa, Kay Fanning, Margaret Goodwin, Neil Olson,
Kevin O~Reilly, Helga Senko, John Young.
Also Present: Thomas Scully, Anna Langstaff
Diane Costa presided.
Edward Brindle made the motion, seconded by Nancy Bender, to accept the minutes of October 16,
1995 as read. Motion passed.
Committee Reports
Personnel: No report.
Administration: No report.
Finance: Edward Brindle inquired when the library budget needs to be submitted to City Hall. Tom
Scully reported that the budget should be submitted on January 1, 1996, but that he is still awaiting
the final word from the City Finance Director. Tom Scully will try to have the budget done for the
December 18th board meeting. Items that Tom Scully would like to include in the FY96/97 budget:
Young Adult Librarian position, fully funded maintenance and supply account, fully funded
maintenance coreracts for HVAC and elevator contracts. Increasing those items will impact state aid
formula requirements. There was a discussion of repair items, capital improvement needs, budget
needs, and the bookmobile. Nancy Bender suggested that Tom Scully present a budget detailing all
the library's needs to the Mayor.
Long Range Planning: Nancy Bender reported on Long Range Advisory Committee meetings held
in October and November. The survey will be conducted in February. The Board discussed several
items, such as conducting a telephone survey, identifying constituencies, writing sections ahead of
time, defining what to present to the Advisory Committee and what the Advisory Committee will be
asked to formulate. January 1996 board meeting will be dedicated to brain storming ideas for the
Long Range Plan. The next Long Range Advisory Committee meeting will be Wednesday, January
10, 1996.
Report of the Library Director
1) Tech Model: Computers are on display at the library from November 20-30, 1995.2) Beverly
Citizen: First check from the Beverly Citizen for $12,000 was received on November 15. $9,000 will
be spent on picture books for the Main Library Children's Room and $3,000 will be spem on picture
books for the Farms Branch. 3) Charter: Voters approved the new Charter. After January 1, 1996
a committee will be appointed by the Mayor to review the structure of city government. The Mayor's
target date for implementing charter changes is July 1, 1996. 4) Inheritance: Heirs have until the end
of November to file a response to the inventory of the estate. If there are no objections, the settlement
of the estate can proceed. 5) State Aid: The library will receive $24, 983 in state aid.
Communications
1 ) Le-~ter received from St. Peters Church Endowment and Memorial Fund thanking the Trustees for
their gift in memory of Robert Nelson. 2) Nutcracker Tea Party will be held at Farms Branch on
Sunday, December 10 at 1:00 P.M. 3) Tea for volunteers will be held at the Main Library on
Thursday, December 7 at 3: 00 P.M. 4) Nancy Bender sent a letter to Will Barnet listing several items
such as a piano, display boards, furniture, art/music video collection, and Barnet prints which he may
want to donate to the library. Will Barnet will send prints to round out our print collection; he may
also send a donation to the library at the end of the season. He suggested that the library may want
to sell some prints to local corporations.
Unfinished Business
1) Fund Raising: Diane Costa discussed ways to proc.~xi with fund raising. Perhaps a fund raising
subcommittee should be formed. Several ideas, such as developing a case statement and contacting
a consultant to review our fund raising campaign, were discussed. These ideas will be discussed
further at the December 18th board me~ing. 2) Furniture List: Copies of the furniture list were
distributed.
New Business
None
The next meeting ofthe Board will be Monday, December 18, 1995 at 7:00 P.M. at the Main Library.
There being no further business, the meeting was adjourned at 9:00 P.M.
Anna Langstaff, Recorder