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1995-01-23 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 01/23/1995 Place: Beverly Public Library Board members present: Nancy A. Bender, Edward E. Brindle, Diane J. Costa, Katherine L. Fanning, Margaret C. Goodwin, Neil B. Olson, Kevin O'Reilly, Helga Senko, and John R. Young Board members absent: Others present: Recorder: Anna Langstatf Regular Meeting Board of Trustees - Beverly Public Library January 23, 1995 7:00 PM Present: Nancy Bender, Edward Brindle, Diane Costa, Kay Fanning, Margaret Goodwin, Neil Olson, Kevin O~eilly, Helga Senko, John Young. Also Present: Thomas Scully, Anna Langstaff Nancy Bender called the meeting to order. Kay Fanning made the motion, seconded by Neil Olson, to accept the minutes of December 19, 1994. Motion passed. Election of Officers Margaret Goodwin nominated Diane Costa for Chairman, seconded by Neil Olson. There being no other nominations Kay Fanning moved, seconded by Diane Costa, that the nominations be closed. Diane Costa was elected by acclamation. Diane Costa nominated Margaret Goodwin for Secretary, seconded by Neil Olson. There being no other nominations Kay Fanning, seconded by Diane Costa, moved that the nominations be closed. Margaret Goodwin was elected by acclamation. Board members thanked Nancy Bender for her years of dedication and hard work as Chairman. Nancy Bender thanked Board members for their support and hard work during the past years. Diane Costa presided for the remainder of the meeting. Committee Reports Personnel: No report. Administration: No report. Finance: Edward Brindle reported that the Finance Committee met on January 23, 1995 to review the disposition of Mrs. Loring's girl of stock. Neil Olson made the motion, seconded by Nancy Bender, to: accept the recommendation of the Finance Committee to cash in Mrs. Loring's gift of stock to purchase equipment for the Beverly Farms Library. The motion was unanimously approved. Long Range Planning: No report. Report of the Library Director 1) Long Range Planning: In order to apply for federal grant money that is administered by the state, the library needs to have a long range plan. A planning committee needs to be formed. 2) Trustees Handbook: Trustees handbook is being updated. 3) State Aid: Library received $26,619.29 in state aid. 4) M.B .L.C. Strategic Plan: Legislation has been filed to improve library technology and resource sharing. 5) Internet is now on-line on our public access catalogs. 6) Arbitration: There was a meeting January 1.8, 1995 with T.L.T. to try to resolve arbitration. The city will probably file a counter claim. 7) First Night: First Night activities held at the library were a success. 8 ) Concert Series: Friends will be funding this Summer's concert series. 9) Copies of Director's and Assistant Director's job descriptions have been sent to City Councilor Bill CougiMin, as requested. Communications 1) Nancy Bender received an invitation to a reception for Will Barnet's exhibit at the Worcester Art Museum. Unfinished Business 1) Cocktail Party Fund Raiser: Joe Mahoney has agreed to host a cocktail fund raiser for the library. Date to be ~nalized at next meeting. 2) Appraisal Day: Scheduled for the end of September. 3) Commemorative Plaque: Tony Tappe will provide a plaque to commemorate the Board of Trustees, Mayor Monaban, and the Building Commission. New Business 1 ) Edward Brindle inquired whether the library will sponsor another community service organization event, 2) Homecoming: Tom Scully will contact Joan Fairbank about auctioning two Will Barnet posters during Homecoming Week. The next meeting of the Board will be Monday, February 27, 1995 at 7:00 PM at the Main Library. There being no further business, the meeting was adjourned at 8:20 PM. Anna Langstaff, Recorder BEVERLY PUBLIC LIBRARY TRUST FUNDS SUMMARY OF PROVISIONS Beverly Public Library Memorial Fund: Repository for small memorial gifts on behalf of decedents in place of funeral flowers Original Principal: None Katherine P. Loring Memorial Fund (1944): Gift of Louisa L. Vaughan to accumulate income and add to principal to be used toward cost of building a children's library. Original principal: $2,000 The balance of this funded was experttied in 1994 to furnish the Childrens Room in the new library. Abby W. Hunt Fund (1934): Income to be used by the City to purchase books for the library. Original principal: $15,000 Theodore Fletcher Cobb Memorial Fund (1960/61): Donation from his mother in memory of her sen killed during World War II. The income to be used at the discretion of the Trustees to: (a) purchase books for the Library (b) help reading habits of young boys and girls through history; or (c) talks on purpose of good reading to fire the ambition of such young people Original principal: $5,000 Jessie I._ 0. Pierce Fund (1972): From the will of jessie L. 0. Pierce for the benefit of the Beverly Public Library. Original principal: $1,000 John L Baker Fund (19t4): From the will of Bessie A. Baker for the benefit of the Beverly Public Library. Amount to be added to the John I. Baker Fund to buy books on history, politics, political science and have prepared a suitable book plato. The above applies only to testamenta~ gift of Bessie A. Baker. No other information found on John 1. Baker "previously set up." Original principal: $12,000 Joseph W. Lefavour Fund: one-third of estato to the Beverly Public library. Principal as of 1975:$81,687.84 Ebenezer Ray Fund, under the will of Rev. Augustus Woodbury: To City of Beverly the residue of estate as a Fund entitled "Ebenezer Ray Fund" for the benefit of the free public library in Beverly to be used at the discretion of the trustees. Principal as of 1975:$20,573.65 Soltier Fund ( 1926): To the Trustees of the Beverly Public Library, to be known as the "Sohier Fund" In memory of father, income to be used for prizes to pupils and recent graduates in and of Beverly Public Schools; for instruction in use of the Library and in other methods of increasing usefulness of Library to children. Original pmcipal: $10,000 Louis D. Webher Fund (1935): To Beverly Public Library as "L. D. Webbet Fund" to expend the interest annually to purchase new books. Original principal: $1,000 Sarah L Whirmarsh Fund ( 1935): Outright gift to Beverly Public Library for support and mainte~tance. 1959 opinion of the City Solicitor "The said bequest is a clear unequivocal outright gift... to the Beverly Public Library... Trustees ....by majority vote, may use the principal ... for any Library purpose at any time." Principal as of 1975:$2,606.20 Will Barnet Fund: Gif[s to be added to principal. Income to be used to promote art activities in the library. Original principal: Commonwealth of Massachusetts Board of Library Commissioners 648 Beacon Street - Boston, Massachusetts 02215 January 13, 1995 Mrs. Nancy Bender, Trustee Chair 20 Woodbury Street Beverly, MA 01915-4744 re: Beverly Public Library Dear Mrs. Bender: The Board of Library Commissioners is pleased to announce that at its meeting of January 12, 1995, the City of Beverly was certified and awarded State Aid to Public Libraries grants in these mounts: FY9S Library Incentive Crant (LIe) ................................$14~391.75 FY95 Municipal Equation Crant (MEC) ..................... $10~591.32 FY95 Non-Resident Circulation offset ............ $1,636.22 The State Treasurer's office will issue a check including the State Aid to Public Libraries' sum of $ 26,619.29 within the next several weeks. When certifying Beverly, the Board reviewed the library's compliance in FY94 with the minimum standards of public library service and the municipality's compliance in FY95 with the program's appropriation requirement. The State Aid to Public Libraries program is funded through Chapter 60, Acts and Resolves of 1994 which notes that the grants, ... shall be expended by the public library ... without appropriation... ,, Consequently, the FY95 grants cannot be counted as part of municipally appropriated funds when measuring compliance with the appropriation requirement. A letter has been sent notifying the treasurer in your municipality that the Board has asked the State Treasurer' s office to issue Beverly a check for the above awards. Sincerely, Keith Michael FieIs Director Enclosures: C.60, Acts & Resolves of 1994 State Aid to Public Libraries Fact Sheet