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1993-07-19 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 07/19/1993 Place: Beverly Public Librap/ Board members present: Nancy A. Bender, Edward E. Brindle, Diane J. Costa, Margaret L. DeSantis, Margaret C. Goodwin, George Heller, Neil B. Olson, and Helga Senko Board members absent: Katherine L. Fanning Others present: Recorder: Sheila Glowacki Regular Meeting Board of Trustees Beverly Public Library July 19, 1993 8:15 PM Present: Nancy Bender, Edward Brindle, Diane Costa, Margaret DeSantis, Margaret Goodwin, George Heller, Nell Olson, Helga Senko. Also present: Thomas Scully, Sheila Glowacki. Nancy Bender presided. Neil Olson moved that the minutes of the previous meeting be approved. Motion passed. Report of the Librarian: 1 ) The aldermen approved the budget submitted by the trustees. They approved a lump sum total for the maintenance account and a lump sum total for the personnel account. However each department head is authorized to spend up to 85% of their budget, after which they must go to the aldermen for permission to spend the rest. Also all employees who are not covered by a union contract will not receive a promotion, step increase, or any kind of pay raise or reclassification without the alderman's permission. 2) We have put out the contract for all the Children's Room furniture, since and Rotary and Conrad donations will cover those furnishings. Beyond that we have the money to buy the balance of the book stacks with wood end panels for the main floor and metal end panels for the stacks. We also have money for study tables, book trucks, some lounge chairs, stack chairs, 2 reader printers, 4 microfilm readers, and 4 micro~che readers. We have money set aside for the phone system. We have no money for office furniture or chairs for the study tables among other things. 3 ) The city has a management information system bid out that is to be awarded this September and we are supposed to get 5 PCs out of that. 4) There is a staff committee organizing the move and we are hoping to move the last week in September or first week in October. 5) Last years circulation statistics wife distributed. 6) We offered the use of the new building as a voting precinct for the downtown ward. The City Clerk is very enthusiastic about the idea. Nell Olson moved to send a letter to the aldermen offering the use of the new library building as voting precinct for Wards 2 - 1 and 2 - 2. Motion passed. The next megting will be Monday, August 16 at 7:00 PM. Meeting adjourned at 8:45 PM. Sheila Glowacki - Recorder