1987-05-06 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 05/06/1987
Place: Beverly Public Library
Board members present: Kathleen M. Henrichon, Nancy A. Bender, Edward E. Brindle,
Katherine L. Fanning, Kevin I. Murphy, Neil B. Olson, Susan M. Salt, and Nathan T. Shindler
Board members absent: Frances J. McCarthy
Others present: Vada Komieh, Diane J. Costa, League of Women Voters; Howard Calish
Recorder: Sheila Glowaeki
Regular Meeting
Board of Trustees -- Beverly Public Library
Wednesday, May 6, 1987 7:30 PM
Present: Nancy Bender, Edward Brindle, Kay Fanning, Kathleen Henrichon, Kevin Murphy, Neil
Olson, Susan Salt, Toby Shindler
Also Present: Vada Komich, Diane Costa, League of Women Voters; Paul Thome, Beverly Times;
Howard Calish; Tom Scully and Sheila Glowacki
Kathleen Henrichon presided.
Disposition of the minutes of the previous meeting: Nancy Bender moved that the minutes of the
previous meeting be approved. Motion passed.
President Henriehon welcomed everyone to the meeting.
Committee reports: Personnel: No report.
Administration: No report.
Finance: No report.
Long Range Planning: No report. The idea of a 5-year capital improvement plan was discussed.
Nancy requested that if anyone has any ideas to please submit them to either her or Tom.
Building Commission: The Neiley report is finished and we should be receiving it by this Friday. The
Mayor has appropriated funds for the next phase in next year's budget.
Asbestos Commission: Kay Fanning reported that the asbestos project is finished (except for the
boiler which will be done in warmer weather). The job went smoothly, cleanly and on time and
everyone is pleased with the job.
Librarian's Report: 1) We are getting estimates on the cost of paving a driveway from the back door
to the parking lot for the bookmobile, and a sidewalk so the employees don't have to walk all the way
out to Winter Street to get to their cars. 2) Budget meeting with Mayor. Mayor had no problems with
our 87-88 budget. He added $12,000 for a delivery vehicle. 3) Regarding parking, we are no longer
issuing parking permits to the story hour mothers. The only permits we are issuing now are to the
Monday Morning group. The police have been very cooperative and have gone out of their way to
work with us on this matter. 4) Nancy Bender moved that the Board appropriate from Trust Funds
money for conference registration, travel, lodging and 3 meals a day for Sheila Glowacki to attend
the American Library Association Annual Convention in San Francisco from June 26 - July 2. Motion
passed. 5) TTY Service. The TTY was originally placed in the library with a grant to provide library
service to deaf patrons. However, a recent survey showed that a large amount of staff time is being
used for the service and it is all personal business. There is a company in Boston that will provide the
same service for Massachusetts residents. Kevin Murphy moved that a letter be sent to the TTY users
that as of July 1, 1987 only library-related and emergency calls will be accepted on the TTY. Motion
passed. 6) We now have one telephone line that gives a recording of library hours and the message
may be expanded in the future to include current library programs. 7) The Bulger Bill will hopefully
come to the floor in June or July and be passed before summer recess. If it passes, the library will
receive two grants, one for $22,836 for a person to catalog the local history room, and $6,000 to run
a series ofparenting programs. 8) Mr. Scully discussed reclassifying the library collection to Library
of Congress Classification. After discussing the problems of the current classification system, Nancy
Bender moved that we reclassify the library collection to Library of Congress Classification starting
with the smaller collections such as the Beverly Room, Farms Branch, etc. Motion passed.
Communications: A letter was read from Elizabeth Lloyd, asking if the diaries that are housed at the
Beverly Historical Society could be photocopied for use in the Children's Room. She also asked if
workshops could be held so children could learn the value of journal keeping at an early age. She
enclosed a check for $1,000 for that purpose.
Unfinished Business: 1) Concerning the new bookmobile, the vendor is still waiting for the chassis
and the bookmobile will be finished two weeks after the receipt of the chassis which would be about
the 1 st of August. 2) Will Barnet dedication will be June 21.3) The Reference Room dedication will
be held in September before the 15m.
The next meeting will be Monday, June 15, 1987 at 7:30 p.m.
The Board voted to go into executive session for the purpose of discussing contract negotiations and
will not reconvene. Nancy Bender, yes; Edward Brindle, yes; Kay Fanning, yes; Kathleen Henrichon,
yes; Kevin Murphy, yes; Neil Olson, yes; Susan Salt, yes; Toby Shindler, yes.
The regular meeting adjoumed at 8:30 p.m.
Sheila Glowacki - Recorder
Executive Session
Board of Trustees - Beverly Public Library
Wednesday, May 6, 1987 8:30 P.M.
Present: Nancy Bender, Edward Brindle, Kay Fanning, Kathleen Henrichon, Kevin Murphy, Neil
Olson, Susan Salt, Toby Shindler
Also present: Thomas Scully, Sheila Glowacki
Kathleen Henrichon presided.
Mr. Seully discussed the fact that it is difficult to hire people and move people around in the
organization because of the contract and salary schedule. He explained the current structure and
recommended the following changes:
1) Retitle Division Head - M.L.S. to Senior Librarian.
2) Eliminate Step 1 in the above classification, meaning that the new Step 1 wilt be the old Step 2.
This would bring the position down to six instead of seven, where we hope to eventually have all
contract employees. It would also bring the starting pay up to where we would be able to attract
applicants.
3) Under Division Head - Non M.L.S. add a couple of $1,000. to the salary then add the percentage
rate. The reason being, in order to create a position below that we have to increase that position's
salary. If the job should become vacant, it should not be filled with someone who does not have an
M.L.S. It should be bumped up to Division Head with M.L.S. (Senior Librarian) if we decide to keep
that position. Finally adding Steps 5 and 6 to the position for the sake of equity.
4) Add a position called Staff Librarian. Pay rate would be the old Division Head - Non M.L.S. pay
rate. This would be a professional position. Nancy Bender suggested that the pay rate be raised by
taking Step 3 from Senior Librarian ($18,803.13) and make it Step I of the Staff Librarian and add
Steps 5 and 6.
5) Add steps to Library Assistant's position.
Neil Olson moved that the Board accept the proposed new salary schedule and job titles with the
amendments made by Nancy Bender. Motion passed.
Other items discussed:
1) Ira holiday falls within an employees vacation, the holiday must be taken within 60 days.
2) There are many open ended items in the contract waiting for clarification that need to be dosed.
A) Reimbursement for courses. The employee must notify the Director within a certain
amount of time, but the amount of time is not spedfled.
B) Clarify maternity leave language and longevity language.
3) No specified length of coffee breaks. Some employees have gotten into the habit of not taking
breaks and leaving 15 minutes early. We would like to stop this.
Neil Olson moved that those parts of the contract that do not have specifics of time, duration, etc.,
be specifically stated in the contract. Motion passed.
Neil Olson moved that concerning coffee breaks, it is suggested that State practice for State and
Municipal workers in terms of coffee breaks be followed as part of the contract. (Fifteen minutes for
4 hours worked) Motion passed.
Neil Olson moved that the drug and alcohol abuse policy that the Trustees are working on be included
as part of the contract. Motion passed.
Sheila Glowacki
Recorder