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BAC Minutes-Oct 21 2019 Revised-ClerkBeverly Airport Commission Minutes of Meeting October 21, 2019 - Revised LOCATION: Airport Administration Building, 50 L. P. Henderson Road, Beverly, MA, 01915 PRESENT: Commissioners: Breen, Trefry, Bessom, Gentile, Dullea, Henry, Schlichte OTHERS PRESENT. Gloria Bullion ABSENT.- Henry PUBLIC: Charlene Chase, Ace Chase, Wes Rosen, and John Messenger (NAA), Craig Schuster (ASG), Paul Beaulieu Aviar RECORDER: Eileen Sacco A. CALL TO ORDER: Breen called the meeting to order at 6:00 PM. 1. Pledge of Allegiance 2. Moment of Silence — Chairman Breen called for a Moment of Silence for the victims of the plane crash at Bradley Airport in Connecticut. 3. Breen introduced new member of the BAC Jeff Schlicthe to the Commission. He explains that Jeff is filling an open Beverly seat on the Commission. Henry reported that the Danvers Board of Selectmen have an appointment on the their agenda this evening to replace Tracy Wadsworth who resigned from the Commission for personal reasons. Breen notes that there are still openings on the Commission. Henry reported that he knows of three people who are interested in serving on the Commission. Breen states that he will follow up with Mayor Cahill. 4. Public Comment Security Gate John Messenger reported that he has concerns about the security of the gate and notes that he is not staffed to monitor the cameras and let people into the airport. He suggested an independent evaluation of the situation noting that between 6:30 and 8:30 am there is a lot of burden. He also notes that his lease does not specify that he is responsible to monitor the security gate. Breen asks why a pin number couldn't be used. Bouillion explained the process of using the new security badges with gate 1 Breen agrees that it is not Messenger's security gate and the Commission needs to find a way to manage it effectively and efficiently. He suggests that the Commission review this to see what kind of burden we are putting on the business with regards to the security gate and suggests that he would like to visit to review it and invited commission members to join him. He also noted that is Messenger doesn't have the staff to monitor the gate the Commission may have to hire someone. Messenger states that we need a person dedicated to monitoring the camera without costing him money because it is not his responsibility. Approval of Minutes The approval of the minutes of the September meeting were postponed to the November meeting. Finance Report Reading of the Financial Report for April 2019 — Breen presented the financial report for April 2019. Trefry moved to accept the Finance Report, seconded by Dullea. The motion passed unanimously. 5. Airport Solutions Group, LLC — Craia Shuster Craig Shuster updated the Commission on the following items: Wildlife Hazard Assessment/Wildlife Hazard Assessment Plan Epsilon has completed the 12 month long wildlife site surveys. They are in the process of analyzing the information and are preparing a Wildlife Hazard Assessment report. They expect the draft of the assessment report to be completed in November. Upon approval of the Wildlife Assessment from the FAA and MassDOT, Epsilon will develop a Wildlife Hazard Management Plan for specifically for Beverly Airport. Rehabilitation of Runway 16 -34 The rehabilitation of runway 16 -34 project started on September 8, 2019 and was substantially completed on September 11, 2019. Brox Industries proposed work in 24 hour shifts with multiple construction crews complete the project in 72 hours. Overall the project went very well with no major issues. The final phase of the work remaining is the pavement grooving and application of final runway pavement markings. This work is tentatively scheduled to occur on a nightly basis 9PM to 7AM starting October 25 -28, 2019 ASG will be preparing the final reimbursement request and FAA /MassDOT project closeout document for the airport. Airport Master Plan 2 Project management team meeting #1 for the Airport Master Plan was held on October 4, 2019. The purpose of the meeting was to review the scope of work with the FAA and MassDOT and discuss next steps /schedule for the Airport Master Plan. Schuster reported that the ASG team has started the data collection and forecasting tasks identified in the project scope of work. Additionally, the ASG team will be coordinating with Airport Manager Gloria Bouillon on the scheduling of upcoming Project Advisory Committee (PAC) meeting. ASG hosted a coordination call with BVY, BVY ATCT, and Jviation regarding the use of a drone to fly the Runway 34 approach surface. Depending on staff scheduling and weather they would like to fly this mission in the next three weeks. Permitting for Perimeter Fence ASG prepared preliminary site plans for the proposed fence line layout and will be scheduling a meeting with the Airport Manager for feedback on the proposed new fence line layout. ASG will be contacting the various city boards and commissions regarding permitting requirements and project scope in Beverly, Danvers and Wenham Runway 9 Obstruction Removal Following the acquisition of two aviation easements last year, the trees located on two off airport privately owned properties have been removed at the Runway 9 end. The next step for the project is to complete a Project Readiness Form FY2020 AIP Grant for reimbursement for the Aviation Easement Acquisition. Chairman's Report Breen reported that the overtime is running high and notes that the budgeted new maintenance position has not been filled. Bouillon reported that the City has not authorized the filling of the position. She agreed that the OT is very high and notes that additional help is needed. Breen reported that he attended the MMA Conference which was held at Endicott College_ He notes that Beverly Airport was the talk of the conference and those who attended were impressed with all of the great things going on at the airport. Finance Report Bouillon reported that the traffic count for September 2019 was 6,624 and the traffic count for September 2018 was 4,749 which is a 15% increase. Bouillon reported that landing fees for July 2019 were $10,200.00 Bouillon reported that the fuel flowage fees for July 2019 were $7,219 Airport Managers Report Bouillon informed the Commission that she has been invited to speak and discuss General Aviation Airports in Chicago in early November. The topic will be on the Master Planning Process, Sustainability and Customer Service. Bouillon reported that the BAC received $2,804,389 in grants from MassDOT and the FAA. MA Airport Managers Conference was held at the Wylie Inn at Endicott College and it was well attended. She report that Beverly was well represented and those who attended were impressed with Beverly Airport. Bouillon reported that today she arrived at the airport to find a film crew set up to film for the day and she was not notified that this was going on. She notes that airport rules require that she be notified in writing ahead of time. She also noted that the Certificate of Insurance was received today and it is required to be in place prior to the event. John Messenger of North Atlantic stated that he was remiss in getting the information to Bouillon. He noted that this was a one day event and the filming is complete. OLD BUSINESS: Sub - Committee Reports — There were no sub - committee reports this evening. New Business Adiourn to Executive Session Breen called for an Executive Session for the purpose of discussing strategy for pending litigation in the matter of Mark Zubereck v. Beverly Airport Commission et al,. The Chiarman declared that the Executive Session is necessary because discussion in open session may have a detrimental effect on the Commission's litigation position. Trefrey moved that the BAC go into Executive Session and they will not be returning to open session. Dullea seconded the motion. Breen called for a roll call vote as follows: Trefrey yes Bessom yes Henry yes Dullea yes Schitsbe yes Gentile yes Breen yes The motion carries 7 -0 Adiournment The meeting was adjourned at 8:30 p.m.